Procure to Pay Payables Overview

Copyright © Oracle Corporation, 2003. All rights reserved.

 Procure to Pay Lifecycle
Requisitions
Catalog
Content
Management Purchase
Orders

Ordering
RFQs/ Receiving
Sourcing
Quotations
Invoice/
Analysis
Payment

Supplier
management Reporting

Supplier
Performance

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 Objectives

After completing this module you should be able to do

the following:
• Describe how the Payables process fits into the
Procure to Pay lifecycle
• Describe the Payables process flow
• Describe the key areas in the Payables process
• Identify Payables integration points
• Identify Payables open interfaces

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 Overview of Payables Process
Enter Enter Validate
supplier invoice invoice

Pay invoices
Optionally match to A/P
PO or receipt 100,000
60,000
10,000
30,000

Transfer Create
accounting to accounting
General Ledger entries

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 Overview of Invoicing

Receive
invoices
If appropriate, match invoice
to
purchase order

PO Invoice
Import/Enter
invoice

Enter basic
information

Enter detailed
Maintain invoices File invoices
information

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 Overview of Payment

Confirm payment batch:

Select • Confirm checks
validated • Update invoice
invoice • Payment history
Pay invoice
Format payments:
Run • Print checks
Record manual payments • Load EFT data
payment in batch
Modify payment batch:
Create manual
Create • Remove/add invoices
payment outside
single • Modify payment details
Payables
payments
Create computer-
generated
payment

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 Payables Integration with General Ledger

Payables Journal
1 Transfer 2 Import

Payables GL Interface General

Ledger

Set of Books Rates

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 Payables Integration with iExpense

Payables 1 Expense iExpense

Reports

Employees Templates

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 Payables Invoice Open Interface

Invoices
from
ASBN external
EDI system
810
ERS/pay on
receipt
Open
Invoice interface
Gateway
PCard
Invoice

Workflow

AP Invoice

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 Payables Expense Report Open Interface

Employee
AP

Open
interface

Payables
Invoice Import

Payment
Invoice

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 Summary

You should now be able to do the following:

• Describe the Payables process flow
• Describe the key areas in the Payables process
• Describe how the Payables process fits into the
Procure to Pay lifecycle
• Identify Payables integration points
• Identify Payables open interfaces

1-11 Copyright © Oracle Corporation, 2003. All rights reserved.