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Preparation of SF5 and SF 10: Deped Order 58,2017D Office Memo (DM-PHROD-2021-0476)
Preparation of SF5 and SF 10: Deped Order 58,2017D Office Memo (DM-PHROD-2021-0476)
Jonathan F. Diche
TA, Office of the Director, Planning Service
June 28, 2021
2
DEPARTMENT OF EDUCATION 2
3
UTILIZATION OF SF10
DEPARTMENT OF EDUCATION 3
4
• Basic Profile
• Education Eligibility
• Academic Performance
• Certification
DEPARTMENT OF EDUCATION 4
Not included in SF10
• Secondary Data in Learner’s Profile (available
in LIS)
• Only DepEd Official Logo and Seal is visible (Deped Order 31, 2019 Deped Service
Mark and Visual Identity Manual)
• Do not insert name of school and it’s logo at the heading
• Insertion of school logo, school name, division and region at the heading is strictly not allowed.
DEPARTMENT OF EDUCATION 6
SF10 Branding/Style
DEPARTMENT OF EDUCATION 7
SF10 Learner’s Profile
• Consistent with LIS SF1 Generated Data
DEPARTMENT OF EDUCATION 8
Academic Performance
DEPARTMENT OF EDUCATION 9
SF10 Academic Performance
• Grading Box for Each School and School Year
(Transfer from one school to another school within School Year,
use separate grading boxes)
Retained
, or
Pas
sed
Fail
ed
or
School 1 – Originating
may mark
“no entry”
blank or
Leave it
grading
Year
SF10 Academic Performance
General
Average as
Conditionally
(Recomputed GA?) of EoSY Promoted
DO NOT MARK
DEPARTMENT OF EDUCATION 15
Procedure
A. Preparation and Updating
• New SF10
ES Class Adviser of Grade 1
JHS Class Adviser of Grade 7
SHS Class Adviser of Grade 11
With supporting documents
Identity (Birth Certificate or other equivalent document)
Eligibility
- SF10ES: ECCD Checklist (kinder) /Certificate or equivalent document
- SF10JHS: Certified copy of SF10ES/Certificate or equivalent document
-SF10 SHS: Certified copy of SF10JHS /Certificate or equivalent document
• Class Adviser of other grade levels will update using the same/original SF10
• Every End of School Year ONLY (not every end of the quarter)
• Kindergarten will only use the ECCD checklist instead of SF10/Form 137
DEPARTMENT OF EDUCATION 16
Procedure
DEPARTMENT OF EDUCATION 17
SF10-SHS
DEPARTMENT OF EDUCATION 19
Other Concerns
Overview of Functionality
and Current Challenges
DEPARTMENT OF EDUCATION
MONITOR MOVEMENT
● Public School to Public School
● Public School to Private/LUC/SUC School and vice versa
● Formal School to Community Learning Center (ALS) and vice versa
● Philippine School to Philippine School Abroad and vice versa
DEPARTMENT OF EDUCATION
MONITOR MOVEMENT
DEPARTMENT OF EDUCATION
ENROLLMENT HISTORY
● Name and contact details of
School/s and CLCs Attended
● Duration of Study and Status
(Day of 1st Attendance/SY,
Transferred Out, Dropped Out,
& End of School Year Status)
● Education Achievement
(Promoted/Retained and
General Average)
DEPARTMENT OF EDUCATION
ENROLLMENT HISTORY
● Eliminate redundancy of
encoding
● Easy access for updating and
reference
● Reliable in validating
Learner’s Claim of Enrollment
Record
● Secured electronic storage
DEPARTMENT OF EDUCATION
SHARED INFORMATION
● Since the introduction of LIS, a considerable amount of
clerical works of our teachers were drastically reduced
since teachers are no longer need to create a new record
of learner who transferred in from another school.
DEPARTMENT OF EDUCATION
How The Tracking System Works
The tracking system is highly dependent on the “cooperation” of
both originating and receiving schools or CLCs.
DEPARTMENT OF EDUCATION
How The Tracking System Works
DEPARTMENT OF EDUCATION
How The Tracking System Works
Declining invalid
request for transfer
DEPARTMENT OF EDUCATION
How The Tracking System Works
CONFIRMING TRANSFER REQUEST
DEPARTMENT OF EDUCATION
How The Tracking System Works
DEPARTMENT OF EDUCATION
How The Tracking System Works
Confirming legitimate
request for transfer
DEPARTMENT OF EDUCATION
How The Tracking System Works
“The LIS shall be used as platform in the request and release of learner
school records, hence the transaction shall strictly be between the
receiving and originating school” Deped Order 54, 2016 Section V,
paragraph E.
DEPARTMENT OF EDUCATION
FUTURE ENHANCEMENTS
● Expansion of Learner’s
Information for Storage and
Regulated Sharing:
- Monthly Learner’s Attendance
- Quarterly Grades per Learning Area
- LESF Data
DEPARTMENT OF EDUCATION
Challenges of Tracking System
● Some schools take some time in enrolling a transferred learner in the
system. They want first to observe the attendance performance so that if
the learner stops attending classes, it will not be counted as dropped out
in their school. As a resul, the originating school has no idea or
information about the current school of their former learner.
DEPARTMENT OF EDUCATION
FUTURE ENHANCEMENTS
● With the increasing demand for learner’s performance,
the LIS is highly considering expansion of data being
collected and has started the technical assessment and
system capacity study.
DEPARTMENT OF EDUCATION
Checking Of School Deped Order 11, 2018
Forms
Jonathan F. Diche
TA, Office of the Director, Planning Service
June 28, 2021
Policy Objective
• Data Validation
• Maintain/Ensure LIS
accuracy
DEPARTMENT OF EDUCATION 42
School Data Usage
school
allocation of
resources/policy data
issuances
Validation
decision analysis
DEPARTMENT OF EDUCATION 43
Overview
DEPARTMENT OF EDUCATION 44
School Forms
Status NLPA
DEPARTMENT OF EDUCATION 45
School Forms
DEPARTMENT OF EDUCATION 46
School Forms
Grades Tally
Not included DM 14, 2021
with SF10
DEPARTMENT OF EDUCATION 47
School Forms
SF10 SF8
• Grades 1 – 4, JHS, SHS
• NLPA is the remark/status
SF9
forSelected
learner no longer
Branding Grade Modality
participating in any learning
Level/Section
activities for the last 7
Consistent weeks Grades Tally
with SF 5 & DM 14, 2021
• Original Copy with SF10
SF 9
DEPARTMENT OF EDUCATION 48
What to Check and How
School Form 1 (Adviser)
School Form 4 (School Head)
Learner’s Complete Nos. of Registered Learners
Name, Date of Birth Column in SF4 vis-à-vis
and Gender. If not Nos. of Learners Column in SF 5.
matched, If not matched,
adjust SF1 thru LIS validate each learner using SF2
Learner’s Profile and adjust status of Enrolment
thru LIS Updating Status
Birth Certificate or
Equivalent Document (DO 3,s.2018) School Form 5 (Adviser)
SCC Scopes
Check and Adjust the Following
SF 1 – Identity/profile of Learner
SF 2 –Modality, LACT and NLPA
SF 3 -Optional
DCC Checking is suspended for SF 4 – Warm Bodies & NLPA
SY 2020-2021 –DM 14, 2021 SF 5 – Academic Performance (DO not
Inlcude NLPA Learner)
DEPARTMENT OF EDUCATION 50
DEPARTMENT OF EDUCATION 51
DEPARTMENT OF EDUCATION 52
DEPARTMENT OF EDUCATION 53
DEPARTMENT OF EDUCATION 54
DEPARTMENT OF EDUCATION 55
School Forms Checking Study
DEPARTMENT OF EDUCATION 56
School Forms Checking Report IA
DEPARTMENT OF EDUCATION 57
School Forms Checking Report 2nd part
DEPARTMENT OF EDUCATION 58
TEMPORARILY ENROLLED
\
• Affidavit of Undertaking
• Included in SFs 1 and 5 as TE
• Do not Issue SF10
• Use of Temporary Progress Report
Card (not valid for transfer)
• Indicate in SFCR
DEPARTMENT OF EDUCATION
\
End of Presentation
Thank You
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DEPARTMENT OF EDUCATION