DEPED’S COORDINATION AND

INFORMATION MANAGEMENT
PROTOCOL: BASIS FOR
EMERGENCY RESPONSE
 OUTLINE

✔ Vulnerability of the Education Sector

✔ DRRMS Creation and Mandate
✔ DepEd Order No. 21, s. 2015
✔ Importance of RADAR and DepEd’s Response to Disasters
Vulnerability of the
Education Sector
 VULNERABILITY OF THE EDUCATION
SECTOR

43,994 47,188 23,125

TOTAL
(93%) NUMBER
(49%)
SCHOOLS OF SCHOOLS SCHOOLS THAT
THAT EXPERIENCED
EXPERIENCE HUMAN-
D INDUCED
NATURAL HAZARDS
HAZARDS
SOURCE: Enhanced Basic Education Information System Hazard Exposure Data from SY 2009-2010 to SY 2018-
 VULNERABILITY OF THE EDUCATION
SECTOR*

17,937 39,956 26,221 12,216 1,438

EVACUATI TROPICA FLOODS ARMED VOLCANI
ON L CONFLIC C
CENTERS CYCLONE T** ERUPTIO
S NS

9,599 16,138 465 23,828 21,285

LANSLID FIRES TSUNAM EARTHQUAK OTHERS**
ES IS ES *
*Number of Schools that Experienced Natural or Human-Induced Hazard at least once
**Violent Incidents, Including Armed Conflict
***Includes Drought, Health Threats, Structural Collapse, Oil Spill, etc.
SOURCE: Enhanced Basic Education Information System Hazard Exposure Data from SY 2009-2010 to SY 2018-
 DRRM Structure in DepEd
Creation of DRRM Office
DRRMS
DepEd Order No. 50 s. 2011 Central
DRRM Team
Office DMG
Mandated to institutionalize culture of safety at all 1 DRRM
levels, systematize protection of education Regional Coordinator
investments and ensure continued delivery of quality Office DRRM Team
education services in times of disasters/emergencies
1 DRRM
Divisio Coordinator
Focal and coordination unit for DRRM,
CCA, and EiE-related matters
n Office DRRM Team
1 DRRM

Elevated into DRRM Service School Coordinator

SDRRM Team
DepEd Memorandum No. 112 s. 2015
Workshop 1: What will
you do for the next 72
hours?
Scenario: A 7.5 Magnitude earthquake hit
your municipality. Most schools are damaged
and the roads were not passable. Power lines
are cut-off but telco services are still
available.
As a School Head or School DRRM
Coordinator, what would you do for the next
72 hours?
 Response Protocol
Timeline School Division Region
   
From the start of
the incident to 24
hrs. time period

48 hours after the

disaster

72 hours after the

disaster
 Response Protocol
Timeline School
From the start of the incident to 24 1. Execute SOP for earthquake
hrs. time period (1.1 Drop, Cover, Hold on; 1.2.
Immediate evacuation to safe zone;
1.3 head counting by teachers; 1.4
Activation of EMT.
1.5. Activate emergency hotline
numbers; 1.6 Activate ICS
2. Preliminary assessment of
school building.
3. Send RADAR 1&2.
4. Coordinate with the Division
DRRM and Engineer for RDANA
5. Prepare Baseline Data of the
school
6. Prepare school for possible
evacuation
7. Observe protocol on the
cancellation of classes.(SH can
cancel classes if the situation is life
threatening)
Division
1. Execute SOP on earthquake
2. Preliminary assessment of SDO
building/facilities.
3. Coordinate with all the schools
on the status of the school
community.
4. Coordinate with the local
DRRMC for situation assessment
and proper action.
5. Send initial info to RO on the
status of the AOR.
6. Coordinate with the Engineering
and Planning Unit for the
preparation of Baseline Data
7. Prepare RADAR 1&2 and Report
on cancellation of classes.
Region
1. Execute SOP on Earthquake.
2. Preliminary assessment of RO
building/facilities
3. Coordinate with SDO on the
status of their AOR.
4. Initial consolidation of Reports
from SDO.
5. Coordinate with partner agencies
in the RDRRMC for immediate
action to the affected area.
 
 Response Protocol
48 hrs. 1. Continue sending RADAR 1&2
2. Baseline data is already
available (SH and EBEIS
coordinator, SDRRMC, prepares
the baseline data.)
3. Open communication to SDO
for immediate action.
4. Observe protocol for the
resumption of classes.
5. Cordon-off totally damaged
buildings and other facility with
high risk of collapsing.
1. Consolidate RADAR 1&2, ask
copy from CO. Monitors the
progress of the RADAR.
2. DRRM and Engineers should
prepare for RDANA Deployment.
3. Standby vehicle and other
resources for RDANA
4. Consolidate with school heads
and LGU on the resumption of
classes.
1. Consolidate RADAR 1&2, ask
copy from CO. Monitors the
progress of the RADAR.
2. Coordinate to SDO for the initial
RDANA Report.
3. Standby vehicles and other
resources for possible
deployment.
4. Consolidate reports from SDO
on the resumption of classes.
5. Partner
agencies/responders/rescuers
from the RDRRMC partners are
ready for deployment.
6. Report to EOC-OCD for the
development of the operation.
7. Keep CO updated of the
operation in the AOR.
 Response Protocol
72 hrs. 1. Actual RDANA conducted in
School
2. Open communication to SDO.
3. Observe protocol on the
resumption of classes.
4. In case cancellation of classes
was lifted by the LGU, school
personnel should prepare
instructional rooms which are
identified by the RDANA team as
ready for normal operation.
5. Tracking of learners and
personnel.
6. Prepares site for possible
construction of TLS.
7. Prepares ADM modules.
8. Activate Educational Continuity
Plan if needed.
 
1. Initial RDANA Report ready to be submitted to
RO.
2. Consolidate report on the resumption of
classes.
3. Coordinate with the LGU for the initial release
from TLS in affected schools.
4. Consolidate reports on the tracking of
displaced learners and personnel.
5. 85% and above – Consolidated RADAR 1&2
6. Coordinate with the ADM Coordinator with the
preparation of ADM and ADM Modules.
7. Coordinate with the Health and Nutrition Unit
for the possible Emergency Feeding to affected
learners.
8. Possible deployment of SDO emergency
management team(DRRM, HNU, Engineering,
PFA/Guidance Counselor, ADM experts)
 
1. Initial RDANA Report ready to
be submitted to CO.
2. Consolidate report on the
resumption of classes.
3. Out-sourcing from external
partners, RDRRMC for the
construction of TLS, emergency
feeding, relief operations.
4. Consolidate reports from SDO
on the tracking of displaced
learners and personnel.
5. 85% and above – Consolidated
RADAR 1&2
Coordinate with the Regional
Supervisor, CLMD, for the
preparation of ADM Modules and
Session Guides.
6. Prepare RO-EMT for the
possible deployment to affected
Divisions.
1 week
Response Protocol
1. Resumption of classes.
2. 50% of target TLS already
constructed (LGU Funded taken from
the 7% of the 5% DRRM Fund).
3. ADM on-going
4. Initial PFA/PSS
5. Follow-up the provision of TLS from
the SDO.
6. Already Tracked displaced learners
and already send reports to SDO.
1. TA for PFA/PSS to school personnel and
learners.
2. Deployed ADM experts
3. Received reports from school on tracking of
displaced leaners and personnel.
4. Endorsed report on Tracking of Learners to RO.
1. Received final reports on the tracking of displaced
learners and personnel.
2. Endorsed final reports of the RDANA and tracking of
learners to CO.
3. Monitors the implementation of ADM and PFA and
take appropriate action as the case may be.
4. Coordinate with the CO on the deployment of PDNA
Team.
5. Commence with the Post Disaster Needs Assessment.

1 month 1. DepEd funded TLS were 100% 1. DepEd funded TLS were 100% constructed 1. Prepares the final report of the PDNA with the CO
constructed based on target. based on target. team ready to be presented to the RDRRMC and to the
2. On-going PFA/PSS. 2. Monitor the conduct of PFA/PSS Regional Director.
3. On-going ADM
 

3 months Normalcy period 100% TLS and Clean-up funds were properly Receives the copy of the liquidation report of
liquidated downloaded funds for TLS and Clean-up from the SDO
and endorsed the said report to CO (complete report)
 
 DRRMS Education in Emergencies Framework
ASSESSM
ENT
Rapid Assessment VALIDATION
Submission of

Report of affectedConsolidated PROVISION OF

Damages
of
(RADaR)
schools through RADaR in
SMS INTERVENTIONS
Central Office Based on the consolidated
will send to vetted RADaR, immediate
interventions will be
Divisions
concerned for provided:
validation • Temporary Learning Space
and vetting • School Clean-up and Minor
Repair
• Psychological First Aid (PFA)
• Provision of Learners’,
Teachers’, and/or Hygiene
Kits
• Emergency School Feeding
• Alternative Delivery
Modes (ADM)
• Support to Response,
Rehabilitation and Recovery
Efforts (Mobilization)
MONITORI
Based on the conducted
field assessment, the
following will be
NG
Track the provision
conducted and
of interventions to
implemented: recipient schools.
• Craft the Comprehensive
Reporting to
Rehabilitation and
Recovery (CRRP) of the Education
affected areas Cluster and NDRRMC
• Repair and Reconstruction
of Damaged Facilities
• Replacement of Damaged
School Furniture, Learning
Materials and Computer
Sets
 Rapid Assessment of
Damages Report (RADaR)
 Rapid Assessment of Damages Report 1 & 2

RADaR1,Lawin,123456,NO,0,0,0,0,
0,0,0,0,0,No,Juan Dela Cruz,MT
WITHIN THE
DISASTER
FIRST 72
HOURS RADaR2,Lawin,123456,0,0,0,
Juan Dela Cruz,MT
Rapid Assessment of Damages Report 1 & 2

RADaR1,Lawin,12
3456,NO,0,0,0,0,
0,0,0,0,0,No,Juan
DDeellaaCruz,MT

RADaR2,Lawin,12 Send
3456,0,0,0,
Juan
via
Dela SMS
Cruuzz,M
,
T
Central Office
School 09288718053 (Smart)
DRRM 09152053244 (Globe)

Coordinator
 Rapid Assessment of Damages Report 1 & 2

Raw
RADaR1,Lawin, Data
12
3456,NO,0,0,0,
0,
0,0,0,0,0,No,Juan
Dela Cruz,MT
RADaR2,Lawin, Extract to
12 3456,0,0,0,
Juan Dela EXCEL
Cruz,MT

Central Office
09288718053 (Smart)
09152053244 (Globe)
Response Interventions
 Provision of Response Interventions

TEMPORARY LEARNER’S KITS HYGIENE KITS

LEARNING TEACHER’S KITS
SPACES

Response
Intervention FUND SUPPORT FOR
PRINTING OF ADM
MATERIALS
s FUND SUPPORT
FOR CLEAN-UP
& MINOR REPAIRS
PYSCHOLOGIC EMERGENCY
SCHOOL
AL FIRST AID FEEDING
& MHPSS
Clean-up and Minor
Repair
DepEd Temporary Learning Space Design

Cost: PhP
180,000
Learners’ Kit Contents:
No Item Quantity
1 Notebook, no spring/with
spring, 80 leaves 10 pcs
2 Pad Paper 2 pcs
3 Ruler 1 tube
4 Rubber Eraser 1 pc
5 Pencil Sharpener 1 pc
6 Clear plastic envelope 1 pc
7 Glue stick 1 pc
8 Ballpens (red, blue, black) 1 pc/color
9 Pencil case 1 pc
10 Pencils 3 pcs
11 Crayons (12 colors) 1 pc
12 Back pack (Bag) 1 pc
13 Scissor 1 pc
14 Rain coat 1 pc
15 Cloth Mask 1 pc
16 Alcohol (500 ml) 1 pc
17 Face shield 1 pc
18 Hand Soap 1 pc.
19 Whistle 1 pc.
20 Flashlight 1 pc.
21 Face towel 3 pcs.
22 Toothbrush 1 pc.
23 Toothpaste 1 pc.
24 Shampoo 1 bottle
Teachers’ Kit Contents:
No Item Quantity
1 Plastic utility box (Container of Teacher’s Kit) 1 pc
2 Bond paper (8.5 x 11 & 8.5 x 13) 1 ream each size
3 Expandable Brown Envelop (Long) 30 pcs
4 Expandable Plastic Envelop (Long), w/o handle 30 pcs
5 Folder (long) 30 pcs
6 Class record (big) 3 pcs
7 Masking tape (1”) 3 rolls
8 Stapler 3 pcs
9 Staple wire (size suited to given stapler) 3 boxes
10 Whiteboard 1 pc.
11 Whiteboard eraser 1 pc.
12 Whiteboard marker 3 pcs.
13 Printer Ink (suitable to available school 4 bottles
printer)
14 Pocket Mobile Wifi 1 pc.
15 Whistle 3 pcs
16 Flashlight (Rechargeable) 1 pc
17 Rain coat / Umbrella 3 pcs
18 Vitamin C 1 month
19 Cloth Mask 3 pcs
20 Alcohol (5oo ml.) 1 pc.
21 Hand Soap 1 pc.
22 Flash Drive (16 GB) 1 pc.
 PFA Provision to Disaster-
Affected Learners and
Personnel
Emergency School
Feeding
DepEd Temporary WASH
Design

Cost: PhP
168,250.00
Alternative Delivery
 Rehabilitation and
Recovery Interventions
Repair and Reconstruction of Damaged
Replacement of Damaged School
Furniture, Computer Sets and Learning
Workshop 2: Make a Response
Protocol based on your experience
with TY Odette.
THANK YOU!