Project OReS :

Output Retrieval System

Inawayan National High School

BACKGROUND AND RATIONALE
• Students’ outputs, written works and performance tasks,
provide concrete evidence of  students' thinking and
learning.
• Students’ outputs from the distributed printed modules
need to be completed and submitted on time.
• This School Year, 77% retrieval rate has been noted.
• The CI Team has chosen to focus on establishing an
output retrieval system to ensure a 100% retrieval rate,
particularly in the Junior High School Department of
Inawayan NHS.
KEY CUSTOMERS

Teachers
Customer’s Needs
(Importance vs Performance)
NO. ITEM IMPORTANCE PERFORMANCE VARIANCE

1. Access 4.47 4.58 0.16

2. Timeliness 4.66 4.36 0.30
3. Efficiency 4.95 4.54 0.41
Social
4. Responsibility 3.94 3.89 0.06
5. Quality 4.57 4.46 0.11
S–I–P–O–C
SUPPLIER INPUT PROCESS OUTPUT CUSTOMER
Academic OReS Tools: • School Admin
Coordinator • Orientation session guides • Advisers
• Guidelines • Subject Teachers
• Timeline matrix Output Filled out OReS • Parents/
• Retrieval monitoring tool Retrieval Tools Guardians
(retrieval attendance sheet System • Students
format) (OReS)

• Filled out • Subject Teachers

Subject • Attendance sheets
attendance
• Modules
Teachers • Test papers sheets
• Answered sheets
• Accomplished
test papers

PROCESS STEPS
Segregating Signing in Collecting Validating Checking Recording
CURRENT STATE IN INAWAYAN NHS
CURRENT STATE IN INAWAYAN NHS
Parents/ Improper
segregation
Segregate Sign in the Incorrect
modules retrieval input of data
Guardian and attendance
s outputs sheet Inconsistency
Untimely in
distribution Distribute distributing
outputs
of outputs outputs to
Advisers subject
Late or non- Unidentified
Late or non- teachers submission and
unlabeled
submission of of outputs outputs
outputs

Check the Record

Subject Untimely checking
of outputs submitted Submitted
Teachers Unidentified and outputs outputs
Untimely
recording
of outputs
unlabeled outputs
 9

FOCUSED PROBLEM STATEMENT

The absence of timelines, lack of
guidelines and monitoring tools and
absence of process orientation in
Inawayan National High School need
the establishment of an output
retrieval system.
OBJECTIVES
To establish an output retrieval system in
Inawayan NHS
This project specifically aims to:
• create unified timelines in module distribution and
output retrieval;
• craft guidelines and monitoring tools of output
retrieval; and
• conduct an orientation on output retrieval system.
FUTURE STATE IN INAWAYAN NHS
 12

RECOMMENDED IMPROVEMENTS
Validated Root Specific Recommended
Causes Objectives Improvements
Absence of timelines To create unified Creation of unified
timelines timelines
Absence of To craft guidelines and Crafting of guidelines
guidelines and monitoring tools and monitoring tools
monitoring tools
Absence of process To conduct an Conduct of an
orientation orientation on output orientation on output
retrieval system retrieval system
 13

IMPLEMENTATION PLAN
ACTIVITY OUTPUT RESPONSIBILITY DUE DATE RESOURCES
/BUDGET

1. Inform School Head and Letter to the CI TEAM May 16-20, MOOE
Teachers about the project Principal 2022
2. Craft guidelines on Output CI TEAM May 16-20, MOOE
output retrieval retrieval 2022
guidelines
3. Craft OReS Tools Filled out CI TEAM May 23-31, MOOE
(Orientation Session OReS Tools 2022
Guide, Timeline matrix,
Retrieval monitoring tool,
Retrieval attendance sheet
format)
 14

IMPLEMENTATION PLAN
ACTIVITY OUTPUT RESPONSIBILITY DUE DATE RESOURCES/
BUDGET

4. Conduct Program CI TEAM June 1-3, MOOE

orientation to the 2022
teachers

5. Conduct Pilot Monitoring CI TEAM June 6-10, MOOE

Testing tools and 2022
Data results

6. Evaluate Pilot Data results CI TEAM June 13-17, MOOE

Testing 2022
 15

IMPLEMENTATION PLAN
ACTIVITY OUTPUT RESPONSIBILITY DUE DATE RESOURCES/
BUDGET

7. Conduct Roll-out Monitoring CI TEAM June 20-24, MOOE

tools and 2022
Data results

8. Evaluate Roll-out Data results CI TEAM June 27-30, MOOE

2022

9. Turn-over Letter of CI TEAM August 15-19, MOOE

Acceptance 2022
COMPARATIVE DATA
BEFORE AFTER
Improper segregation of Parents properly segregated the
outputs outputs in each box per learning
area.
Incorrect input of data in Parents correctly input data in the
the attendance sheets attendance sheets.
Untimely and inconsistent Academic Coordinator gave a
distribution of students’ schedule to the subject teachers in
submitted outputs to the collecting the outputs of the students
subject teachers
COMPARATIVE DATA
BEFORE AFTER
Late or non-submission of Subject teachers validated the retrieval
outputs attendance sheets against the submitted
outputs and kept a record of attendance
sheets.
Lack of monitoring tools and The Academic Coordinator provided a unified
unified format of retrieval format of monitoring tools and attendance
attendance sheets sheets.
Untimely checking and The Academic Coordinator gave a schedule
recording of outputs and timeline to the subject teachers for the
checking and recording of outputs.
COMPARATIVE DATA
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2
3RD QUARTER
1 4TH QUARTER

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SUCCESS STORY
 KEY LEARNING
• The consistency and diligence of teachers as the
key customers in the module distribution, output
retrieval and professional relationship with the
parents/guardians are very important elements in
this project.
• The personal concern and commitment of the
parents/guardians is very vital in their children's
education.