5S

Good
Housekeeping
Program
Goals for today’s
session:
 To discuss the concepts and
principles of 5S.
 To recognize the importance or
advantages of office 5S in the
developing of quality workplace in the
organization.
 To identify the steps in implementing
5S
 WHAT PROBLEMS DO YOU
COMMONLY ENCOUNTER AT YOUR
WORKPLACE?

 DEMOTIVATED EMPLOYEES
 DISORDERED/ CLUTTERED
ENVIRONMENT
 DIFFICULTY IN RETRIEVING FILES
(NO PROPER LABELING OF FILES)
 MISTAKES/ERRORS
 INADEQUATE SPACE
5S PHILOSOPY
 Productivity comes from the
elimination of waste.
 It is necessary to attack the root
cause of a problem, not just the
symptoms.
 A program to be successful requires
participation of everyone.
 To acknowledge that the human being
is not perfect.
WHAT IS
5S?
5S is a systematic
approach to:
 Organize work areas
 Keep rules and standards
 Maintain discipline
5S utilizes:
 Workplace organization
 Work simplification techniques
5S practice:
 Develops positive attitude among
workers
 Cultivates an environment of
efficiency, effectiveness and
economy
 THE 5S PRINCIPLES
 SEIRI – Organisation/Sort out
 SEITON – Orderliness/Systemize
 SEISO – The Cleaning/Shining
 SEIKETSU – STANDARDIZE
 SHITSUKE - Sustain/Discipline
 DISCOVERY OF 5S
 Thirty years ago, researchers started
studying the secret of success of
Japanese manufacturing companies
 5S turned out to be the most
impressive "secret"
 The factories were so well organized
that abnormal situations were readily
apparent
 DISCOVERY OF 5S
 Equipments were so clean and well
maintained that any problem such
as a loose bolt or leaking oil could
be easily seen
 This passion of cleanliness and
orderliness became a hallmark of
Japanese organizations
METHODOLOGY
OF 5S
S1:
SORT

S5: S2:
SUSTAIN SYSTEMATIZE

S4:
S3:
STANDARDIZ
SHINE/SWEEP
E
 SORT (SEIRI)
Remove unnecessary items and dispose them properly

KEY PRINCIPLES: S1:

• Waste Elimination SORT

• Stratification Management S5: S2:

• Dealing with Causes SUSTAIN SYSTEMATIZE

BENEFITS: S4:
STANDARDIZE
S3:
SHINE/SWEEP

• Make works easy by eliminating

obstacles/ extra work space
• Provide no chances of being disturbed
with unnecessary items

S1
• Eliminate the need to take care of
unnecessary items
 SORT (SEIRI)
Remove unnecessary items and dispose them properly

BENEFITS:
• Prevent accumulation of unnecessary
items
• Improved utilization of materials,
supplies, and resources
• More visible work flow
• Improved employee satisfaction

S1
 SYSTEMATIZE (SEITON)
Arrange necessary items in good order

S1:
SORT

S5:
BENEFITS: SUSTAIN
S2:
SYSTEMATIZE

• Prevent loss and waste of time

• Make it easy to find and pick up
necessary items
S4: S3:
STANDARDIZE SHINE/SWEEP

• Ensure first-come-first-serve basis

• Make work flow smooth and easy
• Prevent accidents

S2
 SEITON PRINCIPLES
1. Assign each item a dedicated location.
2. All items and their locations should be
indicated by systematic labelling.
3. Place items so that they are visible to minimize
search time.
4. Place items so they can be reached or
handled easily.
5. Separate exclusive tools from common ones.
6. Place frequently used tools near the user

S2
 SWEEP (SEISO)
Clean your workplace and equipment

KEY PRINCIPLES:
• cleaning as a way of purifying the S1:
SORT
spirit
• Cleaning as inspection S5:
SUSTAIN
S2:
SYSTEMATIZE

• Elimination of minor defects

BENEFITS: S4: S3:

• Ensure quality STANDARDIZE SHINE/SWEEP

• Easy to check
abnormality/maintenance issues
• Prevent machinery and equipment

S3
from deterioration
• Keep workplace safe and easy to work
 Good SEISO Practices

• Practice 5-10 minutes of Seiso daily.

• Assign an owner to each machine.

• Combine cleaning (Seiso) with inspection.

• Repeat sweep-wipe-polish-check-fix.

• Organize a Big Clean-Up Day once a year.

S3
 “BIG CLEAN-UP DAY”

• Organize “A Big Clean-Up Day” after 5S

implementation announcement by CEO

• Divide company premises into small group of

people for each area

• Provide enough cleaning tools and materials

• Must include public/common area such as
restrooms, gardens, canteen, car park, etc.
• Everybody must participate in the Big Clean-Up
Day
Big Clean -Up Day in ORG
last 2014
 STANDARDIZE (SEIKETSU)
Maintain a high standard of housekeeping and workplace
organization at all times.

S1:
KEY PRINCIPLES: SORT

• Visual Management
• Standardization S5: S2:
SUSTAIN SYSTEMATIZE

BENEFITS:
• Doing things in a consistent and S4:
STANDARDIZE
S3:
SHINE/SWEEP

standard way.
• Maintain cleanliness and orderliness
• Prevent misoperation

S4
• Make it easy to find out abnormality
• Standardize good practices
 SUSTAIN/DISCIPLINE
(SHITSUKE)
Do tings spontaneously without being told or ordered
~
Train people to follow good housekeeping rules
autonomously

S1:
SORT

KEY PRINCIPLES: S5:

S2:
SYSTEMATIZE
• Habit formation SUSTAIN

• Disciplined workplace
• Empowerment workers S4: S3:

S5
STANDARDIZE SHINE/SWEEP
 SUSTAIN/DISCIPLINE
(SHITSUKE)

BENEFITS:
• Enhance autonomous activities
• Work according to standards
• Maintain the discipline needed to do a quality job
• Upgrade productivity and quality consciousness

S5
 SHITSUKE Practices
• Contact people with a big smile.

• Be a good listener.

• Be devoted and kaizen-oriented

• Demonstrate team spirit.

• Conduct yourself as the member of a reputable

organization.

• Be punctual.

S5
• Always keep your workplace clean and tidy.

• Observe safety rules strictly

Thank you!
 STEPS IN
IMPLEMENTATION
OF 5S
STEP 1: Preparation
STEP 2: Management’s Official
Announcement
STEP 3: Big Clean-up Day
STEP 4: Initial Seiri
STEP 5: Daily Seiri, Seiton And
Seiso
STEP 6: Periodic 5S Audits
STEP 1
PREPARATION
• Understand 5S concepts and benefits
by Top Management
• Visit to 5S model companies
• Top management committee to 5
implementation
• Organize 5S Working Committee
• 5S Facilitators
• Train facilitators/practitioners
5s Core Group Roles
and Responsibilities
STEP 2
MANAGEMENT’S OFFICIAL
ANNOUNCEMENT
• CEO officially announces
implementation of 5S program
• CEO explains the objectives of 5S to
all colleagues
• Publicize 5S organizational chart and
layout
• Work out various promotional tools
STEP 3

“BIG CLEAN-UP DAY”

• Organize “A Big Clean-Up Day” after 5S
implementation announcement by CEO

• Divide company premises into small group of people

for each area

• Provide enough cleaning tools and materials

• Must include public/common area such as
restrooms, gardens, canteen, car park, etc.
• Everybody must participate in the Big Clean-Up Day
STEP 4
INITIAL SEIRI
• Establish Disposal Standards for
unnecessary items
• Apply “Disposal Notices” to all questionable
items
• Carefully examine contents of responses to
Disposal Notices
• Dispose unnecessary items according to
Disposal Standards
• A company-wide Seiri should be planned
and practiced annually
STEP 5
DAILY SEIRI, SEITON AND
SEISO
• Identify areas for improvement and work out
a priority listing by colleagues
• Select untidy, inconvenient, unsafe areas
• Set each activity for 3 to 6 months
• Organize presentations by small groups
• Standardize good 5S practices visibly
• Motivate colleagues for creative
improvements
 STEP 6
PERIODIC 5S AUDITS
• Establish 5S evaluation and incentive plan
• Conduct 5S evaluation and inspection
regularly
• Organize 5S inter-department competition
• Periodically award groups and individuals
• Organize study tours to other companies
• Organize 5S inter-company competition
Some Agencies/Companies With Active
5S Program
REFERENCES:

• https://www.jica.go.jp/activities/issues/
health/5S-KAIZEN-TQM-02/
ku57pq00001pi3y4-att/5S_Principle.pdf

• Module 1: 5S Concepts and Principle

(Development Academy of the
Philippines)

• Module 2: 5S Program Implementation

(Development Academy of the
Philippines)
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“COMING TOGETHER IS A
BEGINNING. KEEPING
TOGETHER IS A PROGRESS.
WORKING TOGETHER IS A
SUCCESS.”

~ HENRY FORD
THANK YOU!