Profiling and

Assessing
DepEd’s
Resource Gap
Partnership Process
P • Profiling and assessing resource gaps

A • Aligning plans with partner’s goal.

• Reinforcing resource generation and

R mobilization

T • Taking on the partnership.

• Networking partners into a convergence for

N the community.
• Establishing shared ownership of
E partnership.
• Recognizing and celebrating the
R partnership.

S • Sustaining the partnership.

Profiling and Assessing DepEd’s Resource Gaps

SUB-PROCESSES OUTPUTS TOOLS

ASSESS CRITICAL NEEDS STOP, START, CONTINUE
WORKSHEET
RESOURCE GAP ANALYSIS
TOOL
IDENTIFY THE OBJECTIVES IDENTIFY RESOURCE GAPS
AND TYPES OF (per Thematic Area)
PARTNERSHIP • Baseline Data
• Situational Analysis
ESTABLISH THE NEED FOR POTENTIAL PARTNER
PARTNERSHIP EVALUATION CHECKLIST
 STEPS TO ASSESS THE RESOURCE GAPS

ASSESS CRITICAL NEEDS

1. Assessment of SIP by identifying the challenges
in the accomplishment if its projects and
activities and unmet faced by the school and
their learners
2. Facilitate an internal consultative workshop
within DepEd before conducting stakeholders’
convergence in order to articulate the needs,
challenges, limitations, strengths, and future
direction of the school.
TOOL : STOP/START/CONTINUE WORKSHEET

• What is not working in our current

STOP partnership system?

• What are we doing in our current partnership
system that is not working?

• What should we have in place to improve our

partnership system?
START • What should we put in place to improve
partnership system?

• What is working well in our partnership system

CONTINUE and should be continued?

• What is working well in our current partnership
system and should be continued?
 Profiling and Assessing DepEd’s Resource Gap

Resource Gap Analysis Tool

RESOURCES CURREN DESIRED NEEDED EXISTING BUDGETED RESOURCES FACTORS POSSIBLE WAYS
T STATE STATE GAP RESPONSIB TO ADDRESS
LE FOR THE RESOURCE GAPS
GAP

ACCESS

QUANTITY

GOVERNANCE
 Definitions
Resources - quantifiable items needed for your programs/projects/activities
Current State – current observable and qualitative characteristics/situation of
the resource.
Needed - total quantity of resource needed four your programs/projects/
activities
Desired State – future observable and qualitative characteristics/situation of
the resource.
Existing - total quantity of resource existing and reflected in your inventory
Budgeted - total quantity of resource included in any appropriations
i.e GAA, SEF, General Fund, etc
Resource Gap – total deficit of resources need which is the difference
between the resources needed and the sum of the existing
and budgeted resources
Possible Ways to Address Resource Gaps - strategies or sources of the
identified resource gaps
Objectives of partnerships must be defined
in terms of:
1. Its long term vision
2. Objectives
3. Activities consistent with national education
policy and would support the implementation of the
national education initiatives.
4. Type of business should be considered
 Partnership Types
– A. Sub-contracting
Definition
The school and partner organization
enter into an agreement where the
partnering organization provides
the necessary services for the
school in a discounted amount.
This payment to the partner is
considered as service fee.
Partnership Agreement Needed
Service Contract to sere as the basis
for payments of service fee.
Subject to existing rules and
regulations on procurement and
fund utilization.
 Partnership Types
• B. Direct Funding
Definition
The partner organization provides the
funding to the school so that the
latter may design, implement,
monitor and evaluate their own
project.
The Schools are the ones accountable
to the funding agency for the success
or not of their project.
Partnership Agreement Needed
Memorandum of Agreement- for funds
amounting to Php 50,000.00 and
above.
Deed of Donation/Deed of Acceptance
and Official Government Receipt – for
funds below Php 50,000.00
 Partnership Types

• C. Joint Venture
Definition Partnership Agreement Needed
The school partners with one or more Memorandum of Agreement
organizations in the designing,
implementation, monitoring and
evaluation of a project. The resources
are pooled for the participating
organizations. The roles of each are
covered in the Memorandum of
Agreement entered by the parties.
 Partnership Types
• D. Infrastructure and Real Property

Definition Partnership Agreement Needed

An agreement between the school Usufruct Agreement
and the partner where the latter Memorandum of Agreement
transfers real property or constructs Deed of Transfer and Acceptance
a school building or school-related
facility to the former.
 Partnership Types
• E. In – Kind Donation
Definition Partnership Agreement Needed
An individual, family or Deed of Donation
organization donates Deed of Acceptance
something such as materials,
equipment or any kind as long
as it is within the prescribed
context of ethics and morality.
 Partnership Types
• F. Grant
Definition Partnership Agreement Needed
The partner provides scholarship Copy of Grant/Certificate of
grants to the deserving student or to Existence/Guarantee
a deserving faculty member who
wish to advance his/her degree. This
could be an attendance to a local or
international seminar, conference or
training. However, this is not always
the case since the school can also
provide grants of request from its
partners in any means it can.
 Partnership Types
• G. Technical Assistance

Definition Partnership Agreement Needed

The school partner provides each Contract of Service/
other technical support in any area Certificate of Services Rendered
depending on the needed and Engagement
availability. An example of this is the Reports
partner who can provide technical-
legal support or advisory to a school
or the school that can provide its
partners a training workshop for its
employees or vice versa.
 Potential Partnership Evaluation Checklist

• Is there a need for a partnership?

• What organizational and collective benefits will be
gained from setting up this partnership
arrangement?
• Is someone else already doing something similar?
• Is there a commitment from partner organizations to
support the partnership?
• What strategies/local priorities will this partnership
support?
 Coming together is a
beginning;
Keeping together is progress;
Working together is success.
-Henry Ford