NCRD’S STERLING INSTITUTE OF MANAGEMENT STUDIES, NERUL,

NAVI MUMBAI
ACADEMIC YEAR – 2021-2022
SUBJECT NAME – PROJECT MANAGEMENT
TOPIC NAME – PROJECT ORGANIZATION-ROLES AND RESPONSIBILITIES OF
PROJECT MANAGER
SUBMITTED BY – TEJASHREE VHATKAR-46
SHEETAL SHARMA-39
SUHASNI RAINA- 83
AKSHAY CHAVAN-53
SUBMITTED TO – DR. MEERA HIRAPURKAR
WHAT IS PROJECT ORGANIZATION???
 Project organization refers to the style of coordination, communication and
management a team uses throughout a project’s life cycle. Project
organization encourages participation by each team member and embraces
diverse talents and skills. 
 Team involvement is laid out in an organizational structure chart that
graphically shows where each person is placed in the project structure.
Project organizational charts are useful tools for clarifying who does what,
securing buy-in and setting expectations for the group
 By applying project organization, a project team optimizes
resources, provides clear communication about roles and
responsibilities and reduces potential roadblocks. To maintain a
strong project organization, the team needs proper direction
and training from colleagues and supervisors. Each company
has its own approach to project organization, depending on how
many employees they have and what the project entails.
Types of Project Organization
 Functional-
 Functional project organization is structured around traditionally functioning
departments with managers who report to an executive. It is the most
commonly used project organization. There are no project managers. Instead,
the managers coordinate projects and select team members from each
department to support the project. 
 Project-oriented
 Also known as projectized organization, the project-oriented approach has
dedicated project divisions within the company. Each division focuses on a
specific project and what is necessary to complete its tasks. Project division
managers make significant decisions regarding goals, schedules and
responsibilities for their team members.
 Organic
 Organic project organization focuses on a project's natural
progression. This type of organization is flexible with a more
relaxed workflow approach. This approach is also known as
"laissez-faire," meaning the company allows each employee to have
a unique approach to work and the ability to make their own
decisions. They work side by side to communicate quickly to
resolve unexpected issues.
 Matrix
 Matrix project organization focuses on both functional and project-
oriented approaches. This approach means the team considers
both the project and team member roles equally. Project leaders
and those higher up in the structure make the decisions. 
Multidivision
When a team uses a multidivision project organization, they do not have functional roles.
Instead, several individual groups share the same goal and skills. These groups might work on
distinct tasks but progress toward the overall team objective.

Virtual
Virtual project organization involves team members from across the country or around the
world who work on the same project together. This team does not focus on functional roles
but rather on overall contribution to project objectives. The project manager organizes the
team and goals to keep everyone informed and progressing effectively.
WHAT DOES A PROJECT MANAGER DO???
 Project Managers are generally
responsible for the completion of a
company’s most important projects,
and as such, they need to have
excellent leadership skills,
coordination abilities, and
motivational skills.
Roles of Project Manager
LEADER
First and foremost, a project manager is a leader. He directs the team towards a common
vision throughout the project lifecycle. He is the one who facilitates them with resources
and frameworks to collaborate and work effectively.

COMMUNICATOR
This is an informational role where the project manager performs two types of
communications – one is formal in the form of presentations, meetings, etc. and the other
one is informal communication in the form of email messaging, calling, etc.

COACH AND GUIDE

In order to make team members fully understand their job responsibilities and tasks, a
project manager must teach them the importance of their role and that how accomplishing
their job well can promote their personal and professional growth over time.
RESOURCE INDENTIFIER
 For the successful completion of a project, availability of efficient and effective resources,
both financial and human, is an absolute necessity. The project manager’s job is to
identify such resources and get them on board.

MANAGING THE TRIPLE CONSTRAINTS

Objectives of every project should always be accomplished within these 3 constraints –
Time, Cost and Scope. The time required to produce the final output, the cost or simply
the amount of money to complete it and the scope i.e. the functional elements of the
project.
Responsibilities of Project Manager

PROJECT PLAN DEVELOPMENT

A project plan acts as a guide to implement and monitor its workflow and
progress, Therefore, it is the duty of the project manager to ensure that the plan
should be flexible and dynamic in nature.

ESTABLISH A PROJECT STRUCTURE

The key consideration here is to identify the structure of the company, recognize
the roles and positions that’d be needed to complete the project and to figure
out the services that might be provided by the third parties.
DIRECTION
Now that the project has been organized, the next responsibility of the manager is to
lead individuals as a team in a unified manner. It is important because a team consists of
people having different skillsets, experiences, cultural beliefs and understanding levels.

CONTROL
Keeping an eye on the progress of the project is critical to reach the final destination and
achieve the defined goals. A project manager should know whether team’s efforts are
contributing towards its growth or not.
 THANK YOU!!!!!