REVISED PROCESS FLOW

PROCESSING TIME
(CITIZEN’S CHARTER)
EVALUATION/ RECOMMENDAT
RECEIPT RELEASE
REVIEW ION
SERVICES TOTAL REGION 
CPRU/FAD/ BMA/BMS/
SBMS/CBMS ARD/RD CPRU FAD/DMS
DMS SBMS
Release of Fund 2 hrs 10 WD 5 WD 3 WD & 1hr 2 hrs 1 WD & 3 hrs 20 WD
RGB 2 hrs 4 CD 2 CD 2 CD & 1 hr 2 hrs 1 CD & 3 hrs 10 CD
Monetization of 1 WD & 20 17 WD, 2 hrs & 20
Devolved 2 hrs 10 WD 3 WD 3 WD mins   mins
Other Key Services 2 hrs 10 WD 5 WD 3 WD   1 WD & 6 hrs 20 WD
APMV 2 hrs 7 WD 3 WD 3 WD   2 hrs 13 WD & 4 hrs
Review of Budget 4 hrs 55 CD 20 CD 12 CD   2 CD & 4 hrs 90 CD
TLB of Devolved 2 hrs 3 WD 2 WD 1 WD   4 hrs 6 WD & 6 hrs
 PROCESSING TIME
(DBM REGION 2)
RECEIPT EVALUATION/ RECOMMENDATI RELEASE
REVIEW ON
SERVICES/TYPE TOTAL REGION
CPRU/FAD/ BMA/BMS/
SBMS/CBMS ARD/RD CPRU FAD/DMS
DMS SBMS
Release of Fund
Simple 2 hrs 1 WD & 4 hrs 6 hrs 2 hrs 1 hr 1 hr 3 WD
Complex 2 hrs 3 WD & 4 hrs 1 WD & 6 hrs 1 WD & 1hr 2 hrs 1 hr 7 WD
Highly-Technical 2 hrs 10 WD 5 WD 3 WD & 1hr 2 hrs 1 WD & 3 hrs 20 WD
RGB 2 hrs 4 CD 2 CD 2 CD & 1 hr 2 hrs 1 CD & 3 hrs 10 CD
               
Other Key Services (to include APMV & Devolved) 
Simple 2 hrs 1 WD & 4 hrs 6 hrs 2 hrs   2 hrs 3 WD
Complex 2 hrs 3 WD & 4 hrs 1 WD & 6 hrs 1 WD & 1hr   3 hrs 7 WD
Highly-Technical 2 hrs 10 WD 5 WD 3 WD & 1hr   1 WD & 5 hrs 20 WD
               
Review of Budget 4 hrs 55 CD 20 CD 12 CD   2 CD & 4 hrs 90 CD
 PROCESS FLOW (EXISTING)
Duration
Retirement
Step DBM Action Responsible Officer Highly
Simple Complex Gratuity
Technical
Benefits
1 Receive the request and
supporting documents. FAD/DMS Operator 2 hrs 2 hrs 2 hrs 2 hrs

2 Evaluate/Review the
request and prepare 2 WD & 5 WD & 2
BMA/BMS/SBMS/CBMS 15 WD 7 CD & 4 hrs
action document/s. 2 hrs hrs

3 Recommend/Review and
approve action 1 WD & 1 3 WD & 1
ARD/RD 3 hrs 1 CD & 4 hrs
document/s. hr hr

4 Release the action

1 WD & 5
document/s. CPRU/FAD/DMS Operator 1 hrs 3 hrs 6 hrs
hrs
Total Processing Time 3 WD 7 WD 20 WD 10 CD
 FLOWCHART (EXISTING)
DBM-REGIONAL OFFICE II Page No. : 5 of 17
DBM-ROII-TECHPROCESSFLOWCHART-01 Rev. 5
FLOW CHART FOR RELEASE OF FUNDS Effectivity: July 1, 2021
DBM
RESPONSIBLE OFFICER CPRU/FAD/DMS OPERATOR BMA/BMS/SBMS/CBMS ARD/RD

Start

Receive the
request and
supporting
documents Evaluate/Review
Recommend/Review
the request and
and approve actions
prepare action
documents.
documents/s.
DBM ACTION

Release the
actions
document/s.

End

DURATION
SIMPLE 3 WD 2 hrs 2 days & 2 hrs 4 hrs
COMPLEX 15 WD 2 hrs 5 days, 7 hrs & 30 mins 6 hrs
HIGHLY
20 WD 2 hrs 17 days, 7 hrs & 30 mins 1 day & 6 hrs
TECHNICAL
RGB 10 CD 2 hrs 8 days, 5 hrs & 30 mins 1 day
FLOWCHART (PROPOSAL)
DBM-REGIONAL OFFICE II Page No. :
DBM-ROII-TECHPROCESSFLOWCHART-01 Rev. 5
FLOW CHART FOR RELEASE OF FUND Effectivity:

RESPONSIBLE OFFIDER RECEIPT EVALUATION/REVIEW RECOMMENDATION RELEASE

Start

Receives request and supporting

FAD/DMS documents, scans and uploads
through the DMS and routes to
CBMS

Records in the Division Monitoring

DC Tool and determines the following:
1. Transaction type
2. Staff to
process the request
3. Action to be taken

BMA/BMS Checks completeness of

documentary requirements

No Accomplishes DMS Reply

Document or writes Letter returning
BMA/BMS the request citing needed
documents/additional documents
Yes

Evaluates request and prepares

BMA/BMS Draft Action Documents
(SARO/NCA/ANCAI/lLetter to
Agency)

ADC/DC Reviews and recommends Draft Approves and signs DMS

Action Documents Reply Document/Letter

Not in Order In order

ARD Reviews and recommends Draft
Action Documents

Not in Order

In Order

Reviews and approves Draft Action

RD Documents

Not in Order In Order

Prints Final Action Documents
CPRU

Signs the Final Action Documents

RD

Releases copy of Final Action

Documents to FAD (as
applicable) and NCA to GSB, and
CPRU tags as "released" in the eBudget

Uploads Final Action Documents

FAD/DMS in the ADRS and/or
releases/mails Final Action
Documents to client agency (as
applicable)

End

PROCESSING
TYPE
TIME
SIMPLE 3 WD 2 hrs 2 WD & 2 hrs 3 hrs 1 hr
COMPLEX 7 WD 2 hrs 5 WD & 2 hrs 1 WD & 1 hr 3 hrs
HIGHLY TECHNICAL 20 WD 2 hrs 15 WD 3 WD & 1 hr 1 WD & 5 hrs
RGB/TLB 10 CD 2 hrs 7 CD & 4 hrs 1 CD & 4 hrs 6 hrs