Activit

Jumbled letters
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Arrange the letters to form a word. You can submit
your answer thru chatbox.
 Activit
y
1.KCIUQ SESCAC RABLOOT
2.TEILT RAB
3.WINWOD LORTNOC
SUTTNOB
4.LIFE NUME
5.BORNIB
6.STTAR NOTTUB
 Activit
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7.NEMA OBX
8.LUMAFOR
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9.CEATIV LECL
10.ECLL
11.HETERKSOW
12.BOKOKROW
 SPREA
SOFT
SHEETWARE
BY: Demy M. Calate
Learning objective:
to identify the different parts of Microsoft Excel
Point out the different parts of microsoft excel
Recognize the importance of knowing the different
parts of Microsoft excel
 What
Spreadshee
is
t Softwar
e
 Spreadsheet
Software
is a software that allows users to organize data by
entering, editing, manipulating and printing
information in a tabulated form. The tabulatedform
are the rows and columns of the worksheet
Microsoft
Excel
What is
Exc
Microsoft
el?
Microsoft Excel
is acomputer program used to create
electronic spreadsheets.
Within excel user can organize data ,create chart and
perform calculations.
is a convenient program because it allow user
tocreate
large spreadsheets, reference information, and it
allows for better storage ofinformation.
Microsoft
Excel
 Starting Excel (continued)

 Excel program window

Excel Lesson 1

12 Microsoft Office 2010 Introductory

 OFFICE BUTTON CONTAINS..
NEW-TO OPEN NEW WORKBOOK.
(CTRL+N)
OPEN-TO OPEN EXISTING DOCUMENT
(CTRL+O)

SAVE-TO SAVE A
DOCUMENT. (CTRL+S)

SAVE AS-TO SAVE COPY

DOCUMENT. (F12)
PRINT-TO PRINT A
DOCUMENT. (CTRL+P)
PREPARE-TO PREPARE DOCUMENT FOR DISTRIBUTION.
SEND-TO SEND A COPY OF DOCUMENT TO OTHER PEOPLE.
PUBLISH-TO DISTRIBUTE DOCUMENT TO OTHER PEOPLE.
CLOSE-TO CLOSE A DOCUMENT (CTRL+W).

1
 THE THREE PARTS
RIBBONS OF THE RIBBON
TABS ARE

GROUPS

COMMANDS

1 TABS:THERE ARE SEVEN TABS ACROSS THE TOP OF

THE EXCEL WINDOW.

2 GROUPS: GROUPS ARE SETS OF RELATED

COMMANDS,DISPLAYED ON TABS.
COMMANDS: A COMMAND IS A BUTTON,A MENU
3 OR A BOX WHERE YOU ENTER INFORMATION.

1
 File Tab/ Menu

File Menu/ File Tab appears in the upper-left corner of the program window.
When clicked, it opens the Backstage view, which is where you can find
commands for basic file management, including New, which creates a new file;
Open, which opens an existing file; Save, which saves the currently opened
file, and Close, which closes the currently opened file. This is also where you
find commands for controlling program options and sharing.

15
 Quick Access Toolbar

QUICK ACCESS TOOLBAR

Quick Access Toolbar appears at the above the File tab and provides
easy access to the commands your use most frequently. By default, the
Save, Undo and Redo buttons appear on the toolbar, however, it can be
customized to meet your needs by adding or removing buttons.

16
 Title Bar

TITLE BAR
Title bar displays the name of the workbook you are
working on and the name of the program you are using. It
is located at the middle and top of the window.

17
 Control Buttons

CONTROL BUTTONS
Control buttons where the minimize,
maximize/restore and close buttons are located

18
 Zoom Slider

ZOOM SLIDER
The zoom slider used to zoom in or out a window by
clicking and dragging the slider. You can also use the +
and – buttons.

19
 VIEW BUTTONS
View buttons are use to quickly switch
between normal, page layout and page break
preview views.

20
 WORKSHEET TABS
A workbook have three worksheets by default,
however, it can be added up to 650 worksheets
(depends on the computer’s memory). To move from
one worksheet to another through clicking on the
worksheet tabs.

21
 NAVIGATION BUTTON
The navigation buttons allow you to move to
another worksheet in an Excel workbook.

22
 The worksheet area displays the cells in different sections
of the current worksheet. Inside the cells is where you do
all your spreadsheet data entry and formatting and major
editing

23
 The name box displays the active cell address or object
name. Using the drop down arrow to the right of it wil allow
you to select any specified names in the workbook

24
 COLUMN HEADINGS
The column headings are labeled in a combination of letters
located above the grid lines

25
 ROW HEADINGS
The row headings are located at the left side of the grid of columns
and rows which are represented by numbers

26
 CELLS
The cell is an area where the column and row
intersect. Each cell has a name which corresponds
to its column heading and row heading which is
called a Cell Reference. The selected cell is the
active cell.

27
OVERVIEW OF EXCEL
 Microsoft excel consists of workbooks.
Within each workbook, there is an
infinite number of worksheets.

 Each worksheet contains Columns and

Rows.

 Where a column and a row intersect is

called a cell. For e.g. cell D5 is
located where column D and row 5
meet.

 The tabs at the bottom of the screen

represent different worksheets within
a workbook. You can use the scrolling
buttons on the left to bring other
worksheets into view.
2
 ACTIVE CELL
The active cell is the cell where
you can enter or edit data.

29
 FORMULA BAR
The formula bar allows you to view, enter and
edit data in the active cell. Displays the values
or formulas in the cell.

30
 WORKING WITH CELLS

TO COPY AND PASTE CONTENTS:

Select the cell or cells you wish to copy.
Click the Copy command in the Clipboard group on the Home tab.
Select the cell or cells where you want to paste the information.
Click the Paste command.
The copied information will now appear in the new cells.
3
 WORKING WITH CELLS

To Cut and Paste Cell Contents:

Select the cell or cells you wish to cut.
Click the Cut command in the Clipboard group on the Home tab.
Select the cell or cells where you want to paste the information.
Click the Paste command.
The cut information will be removed and now appear in the new
cells.
 FORMATTING
TO FORMAT TEXT IN
ITALICS OR UNDERLINE:
BOLD,
Left-click a cell to select it or drag
your cursor over the text in the
formula bar to select it.
Click the Bold, Italics or underline
command.
TEXT
TO CHANGE THE FONT STYLE:
Select the cell or cells you want to
format.
Left-click the drop-down arrow next to
the Font Style box on the Home tab.
Select a font style from the list.
 FORMATTING
TO CHANGE THE FONT SIZE:
Select the cell or cells you want to
format.
Left-click the drop-down arrow next
to the Font Size box on the Home tab.
Select a font size from the list.
TEXT
TO ADD A BORDER:
Select the cell or cells you want to
format.
Click the drop-down arrow next to the
Borders command on the Home tab. A
menu will appear with border options.
 FORMATTING TEXT

TO CHANGE THE TEXT COLOUR: TO ADD A FILL

Select
COLOUR:the cell or cells you want to format. Select the cell or cells you want to
Left-click the drop-down arrow next to format.
the Text Color command. A color palette Click the Fill command. A color
will appear. palette will appear.
Select a color from the palette. Select a color from the palette.
CONDITIONAL FORMATTING

TO APPLY CONDITIONAL FORMATTING:

Select the cells you would like to format.
Select the Home tab.
Locate the Styles group.
Click the Conditional Formatting command. A menu will appear with y

TO REMOVE CONDITIONAL FORMATTING:

Click the Conditional Formatting command.
Select Clear Rules.
Choose to clear rules from the entire
worksheet or the
selected cells.
 COND ITIONAL FORMATTING
TO APPLY NEW
FORMATTING:
Click the Conditional Formatting
command. Select New Rules from
the menu. There are different
rules, you can apply these rules to
differentiate particular cell.
TO MANAGE CONDITIONAL FORMATTING:
Click the Conditional Formatting command.
Select Manage Rules from the menu. The
Conditional Formatting Rules Manager dialog
box will appear. From here you can edit a rule,
delete a rule, or change the order of rules.
 TO IN SERT ROWS & COLOUMS

NOTE:
1. The new row always
appears above the
selected row.

2. The new column

always appears to the
left of the selected
column.
TO INSERT ROWS:
Select the row below where you want the new row to appear.
Click the Insert command in the Cells group on the Home tab. The row will
appear.
To Insert Columns:
Select the column to the right of where you want the column to appear.
Click the Insert command in the Cells group on the Home tab. The column
will appear.
EDITING- FILL
 IN THE LOWER RIGHT HAND CORNER OF THE ACTIVE
CELL IS EXCEL’S “FILL HANDLE”.WHEN YOU HOLD
YOUR MOUSE OVER THE TOP OF IT, YOUR CURSOR
WILL TURN TO A CROSSHAIR.

 IF YOU HAVE JUST ONE CELL SELECTED, IF YOU

CLICK AND DRAG TO FILL DOWN A COLUMN OR
ACROSS A ROW, IT WILL COPY THAT NUMBER OR
TEXT TO EACH OF THE OTHER CELLS.

 IF YOU HAVE TWO CELLS SELECTED, EXCEL WILL FILL

IN A SERIES. IT WILL COMPLETE THE PATTERN.FOR
EXAMPLE,IF YOU PUT 4 AND 8 IN TWO CELLS SELECT
THEM,CLICK AND DRAG THE FILL HANDLE ,EXCEL
WILL CONTINUE THE PATTERN WITH 12,16,20.ETC.

 EXCEL CAN ALSO AUTO- FILL SERIES OF DATES,

TIMES, DAYS OF THE WEEK, MONTHS.
SORTING
TO SORT IN ALPHABETICAL ORDER:
Select a cell in the column you want to
sort (In this example, we choose a cell in
column Q).
Click the Sort & Filter command in the
Editing group on the Home tab.
Select Sort A to Z. Now the information
in the Category column is organized in
alphabetical order.

TO SORT FROM SMALLEST TO LARGEST:

Select a cell in the column you want to
sort (In this example, we choose a cell in
column Q).
Click the Sort & Filter command in the
Editing group on the Home tab.
Select From Smallest to Largest. Now the
information is organized from the
smallest to largest amount.