Mobile and Web Based

Inventory Management
System with Purchasing and
Monitoring
ACITA, JORELL MCRAILEY
BAGAMAN, KENZO DUANE
 Motivation
Managing inventory in a corporate environment has never been easy. The manual procedure of
tracking and determining each item's quantity in stock takes a long time. However, having an automated
system that assists the inventory manager will make their job easier.
The existing system is not automated in the property custodian's office at Manuel S. Enverga
University Foundation, Candelaria Incorporated. In the workplace, the procedure is still paper-based.
Furthermore, the operating system is outdated, and the current Inventory System is written in Microsoft
Excel. According to the target responder, the property custodian, there are instances when they use pen
and paper to complete their work. As a result, they continue to carefully monitor all things in the vicinity.
It is a time-consuming task rather than a simple approach to manage inventories with the help of a better
and more advanced system, as stated by the proponents.
Based upon the reasons, the proponents are motivated to conduct a better Inventory System in the
office for the target user. New and advanced functions will be introduced and discussed on the latter part
of the presentation.
 Specific Problems

● Manual monitoring of the items.

● Paper-based approach.
● Time consuming.
● Outdated operating system.
Software Design
• D ATA D E S I G N
• ARCHITECTURAL DESIGN
• C O M P O N E N T- L E V E L D E S I G N
• I N T E R FA C E D E S I G N
Data Design
● Shows the list of all the system's possible data structures.

Database Name: dbimseuc

List of Tables: ● tbluser
● tblborrower
● tblitem
● tbldate
● tblstatus
● tblqty
 tblborrower tbldate
tblqty

tbluser

tblitem tblstatus
Architectural Design
● Displays the data flow using the model.

There are 10 types of button or choices to click for proceeding to the next segment of the
system. Every button has its own phase and purpose. They are all categorize with different types
of functions.
For the next slide shows the demonstration of the system’s architectural design.
 START

LOGIN REGISTER

DASHBOARD

BORROW &
USER MAN. ITEM STOCK RETURN
LIST STATUS SOLD ITEMS LOGOUT

EDIT VIEW SOLD

ADD USER ADD ITEM VIEW LIST
STATUS ITEMS

BORROW RETURN

EDIT

DELETE
 Component-Level Design
● Here are some of the main components of the proposed system.

1. Borrow and Return – In which a user can easily determine the borrower alongside item’s
information.

2. Status – If the item reaches it due date and haven’t yet returned therefore, the system will
inform the user and mark the items as missing.
 Interface Design
● Shows the prototype of the overall output of the proposed project.

It is an Inventory Management System which is expected to be implemented inside the office

of the property custodian in Manuel S. Enverga University Foundation, Candelaria Inc.
 LOGIN

REGISTER
 LOGIN
Username @LaurenJauregui

Password *******

PROCEED
 REGISTRATION
Fullname Lauren Jauregui

Username @LaurenJauregui

Email laurenjauregui@gmail.com

Password *******

REGISTER
Inventory Management System Lauren Jauregui

DASHBOARD Welcome to EUC IMS!

USER MANAGEMENT
EUC – INVENTORY MANAGEMENT SYSTEM
ITEM STOCKS

BORROW & RETURN

LISTS

STATUS

SOLD ITEMS

USER
LOGOUT
MANAGEMENT
ITEM STOCKS BORROW & R
ETURN
Inventory Management System Lauren Jauregui

DASHBOARD
USER MANAGEMENT
USER MANAGEMENT ADD NEW USER

ITEM STOCKS FULLNAME EMAIL OCCUPATION DEPT. ACTION

Lauren laurenjauregui@gmail.com Teacher IT Dept.

BORROW & RETURN Jauregui

LISTS

User 3 User 3 gmail User 3 occupation User 3 dept.

STATUS

User 4 User 4 gmail User 4 occupation User 4 dept.

SOLD ITEMS

User 5 User 5 gmail User 5 occupation User 5 dept.

LOGOUT
Inventory Management System Lauren Jauregui

DASHBOARD
ADD NEW USER
USER MANAGEMENT

ITEM STOCKS
FULLNAME Bella Poarch
BORROW & RETURN
USERNAME @bellapoarch

LISTS EMAIL bellapoarch@gmail.com

PASSWORD *************
STATUS
OCCUPATION Maintenance

SOLD ITEMS Treasury Dept.

DEPARTMENT

LOGOUT ADD USER

Inventory Management System Lauren Jauregui

DASHBOARD
USER MANAGEMENT
USER MANAGEMENT ADD NEW USER

ITEM STOCKS FULLNAME EMAIL OCCUPATION DEPT. ACTION

Lauren laurenjauregui@gmail.com Teacher IT Dept.

BORROW & RETURN Jauregui

LISTS Bella Poarch bellapoarch@gmail.com Maintenance Treasury

Dept.

User 3 User 3 gmail User 3 occupation User 3 dept.

STATUS

User 4 User 4 gmail User 4 occupation User 4 dept.

SOLD ITEMS

User 5 User 5 gmail User 5 occupation User 5 dept.

LOGOUT
Inventory Management System Lauren Jauregui

DASHBOARD
USER MANAGEMENT
ITEM STOCKS
USER MANAGEMENT ADD NEW ITEM

ITEM STOCKS QTY UNIT ITEM CLASS.ID ACTION

365 unit Chair 0001
BORROW & RETURN

LISTS

STATUS

SOLD ITEMS

LOGOUT
Inventory Management System Lauren Jauregui

DASHBOARD
ADD NEW ITEM
USER MANAGEMENT

ITEM STOCKS
QTY 5
BORROW & RETURN
UNIT set

LISTS ITEM Keyboard

CLASS.ID 0002
STATUS

SOLD ITEMS

LOGOUT ADD ITEM

Inventory Management System Lauren Jauregui

DASHBOARD
USER MANAGEMENT
ITEM STOCKS
USER MANAGEMENT ADD NEW ITEM

ITEM STOCKS QTY UNIT ITEM CLASS.ID ACTION

365 unit Chair 0001
BORROW & RETURN
5 set Keyboard 0002

LISTS

STATUS

SOLD ITEMS

LOGOUT
Inventory Management System Lauren Jauregui

DASHBOARD
USER MANAGEMENT
BORROW & RETURN
USER MANAGEMENT BORROW RETURN

ITEM STOCKS ITEM BORROWER QTY CLASS.ID DEPARTMENT STATUS

BORROW & RETURN Chair Lauren 3 0001 IT Dept.

Jauregui

LISTS
Keyboard Bella Poarch 1 0002 Treasury Dept.

STATUS
Laptop Borrower 3 6 0003 B3 Dept.

SOLD ITEMS
Marker Borrower 4 7 0004 B4 Dept.

LOGOUT
Inventory Management System Lauren Jauregui

DASHBOARD
USER MANAGEMENT
BORROW
USER MANAGEMENT

ITEM STOCKS

BORROW & RETURN

INPUT CLASS.ID 0001

LISTS DATE BORROWED 05/02/22

DATE OF RETURN 05/09/22

STATUS
FULLNAME Lauren Jauregui

SOLD ITEMS QTY 3

NEXT
LOGOUT
Inventory Management System Lauren Jauregui

DASHBOARD
USER MANAGEMENT
BORROW & RETURN
USER MANAGEMENT BORROW RETURN

ITEM STOCKS ITEM BORROWER QTY CLASS.ID DEPARTMENT DATE OF

BORROWED
DATE OF
RETURN STATUS
Chair Lauren 3 0001 IT Dept. 05/02/22 05/09/22 borrowed
BORROW & RETURN Jauregui

LISTS Keyboard Bella 1 0002 Treasury

Poarch Dept.

STATUS
Laptop Borrower 3 6 0003 B3 Dept.

SOLD ITEMS Marker Borrower 4 7 0004 B4 Dept.

LOGOUT
Inventory Management System Lauren Jauregui

DASHBOARD
USER MANAGEMENT
RETURN
USER MANAGEMENT

ITEM STOCKS

BORROW & RETURN

INPUT CLASS.ID 0001

LISTS DATE BORROWED 05/02/22

DATE OF RETURN 05/09/22

STATUS
FULLNAME Lauren Jauregui

SOLD ITEMS QTY 3

NEXT
LOGOUT
Inventory Management System Lauren Jauregui

DASHBOARD
USER MANAGEMENT
BORROW & RETURN
USER MANAGEMENT BORROW RETURN

ITEM STOCKS ITEM BORROWER QTY CLASS.ID DEPARTMENT DATE OF

BORROWED
DATE OF
RETURN STATUS
Chair Lauren 3 0001 IT Dept. 05/02/22 05/09/22 RETURNED
BORROW & RETURN Jauregui

LISTS Keyboard Bella 1 0002 Treasury

Poarch Dept.

STATUS
Laptop Borrower 3 6 0003 B3 Dept.

SOLD ITEMS Marker Borrower 4 7 0004 B4 Dept.

LOGOUT
Inventory Management System Lauren Jauregui

DASHBOARD
USER MANAGEMENT
LISTS
USER MANAGEMENT

ITEM STOCKS LIST OF BORROWERS NUMBER OF BORROWED ITEMS

Lauren Jauregui 3
BORROW & RETURN Bella Poarch 1
Borrower 3 5
LISTS
Borrower 4 16
Borrower 5 7
STATUS Borrower 6 90
Borrower 7 0
SOLD ITEMS

LOGOUT
Inventory Management System Lauren Jauregui

DASHBOARD
USER MANAGEMENT
STATUS
USER MANAGEMENT EDIT STATUS

ITEM STOCKS ITEM BORROWER QTY CLASS.ID DEPARTMENT DATE OF

BORROWED
DATE OF
RETURN STATUS
Chair Lauren 3 0001 IT Dept. 05/02/22 05/09/22 RETURNED
BORROW & RETURN Jauregui

LISTS Keyboard Bella 1 0002 Treasury 05/03/22 05/10/22 WORKING

Poarch Dept.

STATUS
Laptop Borrower 6 0003 B3 Dept. 05/01/22 05/02/22 MISSING
3

SOLD ITEMS Marker Borrower 7 0004 B4 Dept. 05/01/22 05/08/22 WORKING

4

LOGOUT
1 Item missing, kindly contact B3 Dept. for updates
Inventory Management System Lauren Jauregui

DASHBOARD
USER MANAGEMENT
STATUS
USER MANAGEMENT

ITEM STOCKS

BORROW & RETURN INPUT CLASS.ID 0003

DATE BORROWED 05/01/22

LISTS
DATE OF RETURN 05/02/22

STATUS FULLNAME USER 3

QTY 6
SOLD ITEMS
STATUS
RETURNED
LOGOUT
EDIT
Inventory Management System Lauren Jauregui

DASHBOARD
USER MANAGEMENT
STATUS
USER MANAGEMENT EDIT STATUS

ITEM STOCKS ITEM BORROWER QTY CLASS.ID DEPARTMENT DATE OF

BORROWED
DATE OF
RETURN STATUS
Chair Lauren 3 0001 IT Dept. 05/02/22 05/09/22 RETURNED
BORROW & RETURN Jauregui

LISTS Keyboard Bella 1 0002 Treasury 05/03/22 05/10/22 WORKING

Poarch Dept.

STATUS
Laptop Borrower 6 0003 B3 Dept. 05/01/22 05/02/22 RETURNED
3

SOLD ITEMS Marker Borrower 7 0004 B4 Dept. 05/01/22 05/08/22 WORKING

4

LOGOUT
Inventory Management System Lauren Jauregui

DASHBOARD
USER MANAGEMENT
SOLD ITEMS
USER MANAGEMENT

ITEM STOCKS ITEM QTY CLASS.ID ACTION

Pencil 0 0010
BORROW & RETURN Floor Wax 0 0008
Laptop 0 0409
LISTS Marker 0 0104
Bond Paper 0 0005

STATUS

SOLD ITEMS

LOGOUT