Oracle Business Flow: Expense Report to Invoice

Oracle Business Flow: Expense Report to Invoice

Employee Expense Reports and Approvals

Enter Approve
Expense Expense
Reports Reports

•Employee enters expense •Expense Report is

report via the forms, web, mobile routed via the
device or spreadsheet. application to the
•Receipts submitted through Department Manager.
imaging. •Department manager
reviews and approves
expense report.

Manage Expense Reports

Enforce Audit Manage Generate
Expense Expense Employee Employee Supplier Invoice to Payment
Policy Reports Receipts Invoices

•Manage Role and •Generate policy violation •Apply Employee •Generate Employee
location based online data and all verified Advances. Invoices.
enforcement of policy reports. •Employee imaged or Enterprise Roles
schedules. •Automatically select paper receipts are Employee
•Tolerance checking for expense reports for a matched to the
expense types or paperless audit and expense report and
Approval Manager
categories, exchange manage the workload approved.
rates, submission. between auditors. Accountant
•Policy violation flags in
workflow.
Auditor
Oracle Business Flow: Supplier Invoice to Payment
Oracle Business Flow: Supplier Invoice to Payment
Supplier Invoices

Manage Approve Resolve Process

Supplier Supplier Supplier Supplier
Requisition to Receipt
Self Service Requisition to Invoices Invoices Invoice Holds Credit Memos
Receipt
• Receive Invoices through • Approve or reject invoices • Determine whether hold • Apply credit memos for
Expense Report to Invoice
the internet, electronically for processing and can be removed so overpayment and for
or as paper. payment. invoice can be paid. material that has been
• Invoices are matched to returned.
PO and validated.
• Generate Recurring
Invoices (i.e. rent, utilities).
• Employee Invoices are
generated from Expense
Reports.

Accounts Payable

Net Receipt to Assets

Manage Modify Issue
AP/AR Bank Statement to Cash Reconciliation
Prepayments Existing Payments Subledger Journals to Post
Invoice Accounts
Distributions
• Apply prepayments to • Modify accounting • Receivables and • Payments are distributed
Invoices. record (I.e. cost Payables accounts are to suppliers.
• Enable prepayments center, natural netted for • Payments can be EFT,
and control account). Supplier/Customers. Wire, Check. Enterprise Roles
prepayments with • Modify allocation of • Expense reimbursement
automatic offsets. invoice to specific payments are distributed Accountant
accounts. to employees. Accounts Payable Clerk
Oracle Business Flow: Receipt to Assets
Oracle Business Flow: Receipt to Assets

Transfer Maintain
Asset Invoices Fixed Asset
Supplier Invoice to Payment Assets to Depreciation
to FA Dept

• Any asset related • The asset is added

invoices (invoices coded to inventory as
to the asset clearing capital or CIP.
account are interfaced to
Assets department for
processing
Enterprise Roles

Accounts Payable Clerk

Fixed Asset Accountant

 Oracle
Oracle Business
Business Flow:
Flow: AssetstotoDepreciation
Assets Depreciation

Receipt to Assets
Plan to Maintain Assets

Manage Capitalize Transfer Reclassify Adjust

Fixed Assets CIP Fixed Asset Asset
Inventory Asset Assets Financial
Information
• Asset Inventory • Capitalize a CIP asset when • Assets can be moved • Assets can be • Assets cost or life can
reports are run and you are ready to place it in to new locations classified to a new be adjusted as
verified with actual service. and/or (account) category. needed.
Inventory. • Reverse capitalize a CIP assignments.
Asset to take out of service.

Manage Fixed Estimate Period Close to Financial Reports

Asset Future
Loss/Disposal Depreciation

• Company owned assets • The process of

disposed calculating future
• Asset is retired depreciation expense
• Proceeds of sale, cost of given a static fixed
removal, and any gains or losses asset mix.
are recorded
• If asset is lost, destroyed or
stolen, it is retired.

Enterprise Roles
Accountant

Accounting Manager
Oracle Business Flow: Subledger Journals to Post
Oracle Business Flow: Subledger Journals to Post

Accounts Payable
Fixed Assets

General Financial Accounting

Transfer/ Post Reconcile
Enter Journal Accounts
Journal Entries
Entries
• Transfer Journals from • Journals are posted in • Review Account
Subledger systems the General Ledger balances periodically
• Enter journals

Period Close to Financial Reports

Enterprise Roles
Accountant
Oracle Business
Oracle BusinessFlow:
Flow:Period
PeriodClose
Closeto
toFinancial
Financial Reports

Bank Statement to Cash Period Close Management

Reconciliation
Subledger Journals to Close and Define and Process
Post
Process Revalue
Reconcile Current Period Generate Reserves, Balances
Assets to Depreciation Reversals &
Subledger Transactions Journal Entries
Budgets to Approval Suspense JEs
Analysis to Project
Closure • Activities required to • Activities required to close • Journals for recurring • Reverse prior period • Revalue foreign
close periods . remaining subsystems transactions are generated accruals, clear suspense currency balances to
prior to send transactions • Journals for allocation accounts, and generate recognize currency
Assets to to GL. transactions are processed. reversing entries. gain/loss.
Depreciation
Period Close Management
Reconcile Adjust GL Enter Translate Consolidate
For Period
Accounts Close
Elimination Foreign Ledgers
Entries Currency

• Reconcile all • Process adjusting
Subledger to general journal entries after
ledger. preliminary review of
balances.
• Creates elimination • Translate foreign • Balances in child ledgers are
entries within a currency balances to transferred to the consolidation
company. reporting currency. ledger.
• The journals are posted in the
consolidation ledgers.

Period Close Management Financial Reporting

Enter Enterprise Roles
Close Generate
Elimination Period Financial Accountant
Entries Reports Accounting
Manager
• Creates elimination • Internal financial reports, including period end
• Close the accounting period
entries between exception reports are generated, distributed and
to prevent changes to final
companies. reviewed.
balances.
• External reports are generated and distributed.