Professional Documents
Culture Documents
PS Policies On Enrolment, Transfer of Docs, Checking of School Forms and SF10 As of May 2022
PS Policies On Enrolment, Transfer of Docs, Checking of School Forms and SF10 As of May 2022
Jonathan F. Diche
Office of the Director, Planning Service
May 2022
Highlights of DM 37, 2022
DEPARTMENT OF EDUCATION 2
Highlights of DM 37, 2022
DEPARTMENT OF EDUCATION 3
Highlights of DM 37, 2022
DEPARTMENT OF EDUCATION 4
DepEd Order 3, 2018
Objective
Challenges
System Facility
DEPARTMENT OF EDUCATION 5
REGISTRY: Kindergarten
DEPARTMENT OF EDUCATION 6
Clarification
“..atleast five (5) years old..” As of When?
For SY2018-2019 (current): Learners who will turn five (5) years old within
SY2018-2019 (until the last day of the SY)
Scenario 2: School opening is within July, Learners who will turn five (5) years
old as of September 30
Scenario 3: School opening is within August, Learners who will turn five (5)
years old as of October 31
DEPARTMENT OF EDUCATION 11
Guiding Principle
• The constitution guaranteed free access to
basic education – Republic Act 9155
DEPARTMENT OF EDUCATION 13
Special Cases (DepEd Order 3,s.2018)
Special Cases Required Documents Upon Additional Requirements for
Enrolment Submission during the SY
• Displaced • Any proof of identity or any means • SF9 (formerly form 138)
Learners as directed by the Central Office and/or
• Results of PEPT or A & E
Test, if applicable
DEPARTMENT OF EDUCATION 14
Documentary Requirements
• In the absence of PSA Birth Certificate, the parent or
guardian must submit a Birth Certificate from the local
civil registrar or a Barangay Certification containing the
basic information of the child.
DEPARTMENT OF EDUCATION 15
Important Notes
• Use of Enrolment Form (Annex 2) no other Form is
required upon enrolment
• Certificate of Good Moral is no Longer Required for
Admission – not included in the list of documentary
requirement
• Learner must be enrolled in the LIS as soon as the
learner attended classes (even 1 day attendance).
• Affidavit of Undertaking is for learner with Financial
Obligation from Private School. (Do not require this
affidavit from learners coming from Public School.)
DEPARTMENT OF EDUCATION 16
DepEd Order 54, 2016
Objective
Challenges
System Facility
DEPARTMENT OF EDUCATION 17
Tracking (Transfer In/Out, Dropped Out)
DEPARTMENT OF EDUCATION
Highlights
Enrol in LIS to notify transfer
DEPARTMENT OF EDUCATION
Decline Transfer/Move Out
1
2
3
DEPARTMENT OF EDUCATION 21
Confirm Transfer/Move Out
DEPARTMENT OF EDUCATION 22
System Facility
• The clicking the box, “with unsettled account”,
the learner is automatically tagged as
Temporarily Enrolled in the system and this
status will be visible in SF1 and SF generated
Forms from LIS.
• Failure on the part of Private School to Click the
Unsettled Account Box and the Confirm Button –
will interrupt the tracking system of LIS and may
be considered as an act of “non-compliance.”
DEPARTMENT OF EDUCATION 23
Important Notes
Registrar Awareness of School on DO54,2016
• Hard Copy Request is no Longer Required.
System notification is enough.
• Private Schools must be informed that the
confirmation action is for the physical
transfer of the learner and nothing to do with
the learner’s financial obligation.
• SDO is expected to extend Technical
Assistance to School having difficulty in
coordination.
DEPARTMENT OF EDUCATION 24
DepEd Order 11, 2018
• Guidelines on the
Preparation and Checking
of School Forms
Objective
Challenges
System Facility
DEPARTMENT OF EDUCATION 25
Objective
• Data Validation
• Technical Assistance to School
• Maintain/Ensure LIS accuracy
level
• Policy Implementation Feedback
DEPARTMENT OF EDUCATION 26
School Data Usage
school
allocation of
resources/policy data
issuances
Validation
decision analysis
DEPARTMENT OF EDUCATION 27
Overview
DEPARTMENT OF EDUCATION 28
What to Check and How
School Form 1 (Adviser) School Form 4 (School Head)
Nos. of Registered Learners
Learner’s Complete Column in SF4 vis-à-vis
Name, Date of Birth and Nos. of Learners Column in SF 5.
Gender. If not If not matched,
matched, validate each learner using SF2
adjust SF1 thru LIS and adjust status of Enrolment
Learner’s Profile thru LIS Updating Status
Birth Certificate or
Equivalent Document (DO 3,s.2018) School Form 5 (Adviser)
DEPARTMENT OF EDUCATION 36
Sampling/Drawing Lot
Priority Grade Levels
Size of School*
Other Grade Levels
Based on combined
Percentage Estimated Minimum No. of
enrollment in the priority
(which ever is Minimum No. of Classes
grade levels
higher) Classes
DEPARTMENT OF EDUCATION 37
School Forms Checking Report IA
DEPARTMENT OF EDUCATION 38
School Forms Checking Report 2nd part
DEPARTMENT OF EDUCATION 39
School Forms Checking Report IB
DEPARTMENT OF EDUCATION 40
School Forms Checking Report IC
DEPARTMENT OF EDUCATION 41
SF5 Signatories
DEPARTMENT OF EDUCATION
Important Notes
\
• Only 2 levels of checking; School Level (all classes) to be conducted
by the SCC and Division Random Checking (all schools but
randomly selected classes only) by the DCC
• Mandatory DCC membership of SEPS for Planning and Research
and the DPO III. LIS/ICT coordinator must be assigned as Vice-Chair
of SCC
• Only SF1, SF4,SF5,SF6 and SF 10 are subject for checking . SF2
and SF9 are just secondary report and need not be checked unless
for validation purposes. SF 2 will be used only as reference in case
of inconsistencies in SF1,SF4 & SF5. SF9 can only be checked if
SF 5 and SF 10 did not match. SF3 & SF8 are not supposed to be
reviewed or checked by SCC and DCC.
• PSA Birth Certificate is preferred but not required or mandatory.
Other equivalent document can be used as reference to establish
identity of Learner
• Focus on Accuracy and consistency rather than cosmetic and
format
DEPARTMENT OF EDUCATION
Checking of School Forms
DEPARTMENT OF EDUCATION 44
Modified School and ALS
Forms
Phase 2 (2nd Set)
(Deped Order 58, S. 2017)
Office of the Director
Planning Service
OUTLINE
• Rationale
• Scope/Coverage
• Policy Issuance (DepEd Order 58, S. 2017)
• Implementation Initial Feedback
• Other matters
• Next Step
DEPARTMENT OF EDUCATION 46
DepEd Order No. 58, S. 2017
III. POLICY
Reiterate compliance
to DepEd Order 4, S.
2014 and closing the
gap
Introduces standard
format and content of
Health and Nutrition
Basic Report
DEPARTMENT OF EDUCATION 47
DepEd Order No. 58, S. 2017
III. POLICY
Mandatory for all
Public Schools. Highly
encouraged for other
schools
Effective: End of
School Year 2017 - 2018
DEPARTMENT OF EDUCATION 48
Review of School Forms
I. Rationale
• To update data elements in existing school forms
• Standardize Format
• Streamline Process
• Reduce number of data elements
Time and effort
Budget
DEPARTMENT OF EDUCATION 49
Context
DEPARTMENT OF EDUCATION 51
52
• Basic Profile
• Academic Performance
• Certification
Removed duplicate information/reduced data elements
1. Only the learner’s identify (no more family, economics, address data)
2. Removed Attendance and Character Traits
3. Removed other data that are not necessary
4. Required to prepare in one copy only at the end of school year, no need
to prepare quarterly.
DEPARTMENT OF EDUCATION 52
Basic Profile and Eligibility
DEPARTMENT OF EDUCATION 53
Important Notes
Applicable to SF10ES, SFJHS and
SF10SHS (renamed from form 137)
DEPARTMENT OF EDUCATION 54
Important Notes
• An individual record of a learners’ academic
achievement per level
DEPARTMENT OF EDUCATION 55
Academic Performance
DEPARTMENT OF EDUCATION 56
Certificate of Transfer
DEPARTMENT OF EDUCATION 57
Important Notes
DEPARTMENT OF EDUCATION 58
Procedure
A. Preparation and Updating
DEPARTMENT OF EDUCATION 60
School Forms
DEPARTMENT OF EDUCATION 61
Important Notes
Replaced the multiple-columns, worksheet type report MIS 001 and MIS 002
DEPARTMENT OF EDUCATION 62
End of Presentation
ps.od@deped.gov.ph
DEPARTMENT OF EDUCATION 63
Other references: DO11, 2018
DEPARTMENT OF EDUCATION 64
Other references: DO11, 2018
DEPARTMENT OF EDUCATION 65
Other references: DO11, 2018
DEPARTMENT OF EDUCATION 66
Other references: DO 7, 2019
DEPARTMENT OF EDUCATION 67
Other references: DO 7, 2019
DEPARTMENT OF EDUCATION 68
Other references: DO 54, 2016
DEPARTMENT OF EDUCATION 69
Other references: SFs & Systems that
Generates SFs not for sale
DEPARTMENT OF EDUCATION 70
Other references: DO 11. 2018
DEPARTMENT OF EDUCATION 71
Other references: DO 11. 2018
DEPARTMENT OF EDUCATION 72
Other references: DO 11, 2018
DEPARTMENT OF EDUCATION 73
Other reference: DO 58, 2017
DEPARTMENT OF EDUCATION 74
Other references: DO 58, 2017
ROGER B. MASAPOL, Lpt
Director IV, Planning Service – Deped Central Office
DEPARTMENT OF EDUCATION 75
Other references: DO 58, 2017
DEPARTMENT OF EDUCATION 76
Other references: DO 11, 2018
DEPARTMENT OF EDUCATION 77
SFs and System that generates SFs not
for sale
DEPARTMENT OF EDUCATION 78
Other references:DO 3, 2018
DEPARTMENT OF EDUCATION 79
Other references: DO 3, 2018
DEPARTMENT OF EDUCATION 80
Other references: DO 54, 2016
DEPARTMENT OF EDUCATION 81
Other references: DO 11, 2018
DEPARTMENT OF EDUCATION 82
Other references: DO 4, 2014
DEPARTMENT OF EDUCATION 83
Other references: SF5 Instruction LIS
DEPARTMENT OF EDUCATION 84
Other references: DM 37, 2022
DEPARTMENT OF EDUCATION 85
Other references: DO 11, 2018
DEPARTMENT OF EDUCATION 86
Other references: DO 4, 2014
DEPARTMENT OF EDUCATION 87
Other references: DO 11, 2018
DEPARTMENT OF EDUCATION 88
Other references: DO 32, 2021
DEPARTMENT OF EDUCATION 89
Other references: DO 11, 2018
DEPARTMENT OF EDUCATION 90
Other references: DO 11, 2018
DEPARTMENT OF EDUCATION 91
Other references: DO 11, 2018
DEPARTMENT OF EDUCATION 92
You are invited
SCHOOL FORMS
REENGINEERING TEAM (SFRT)
https://www.facebook.com/groups/319103348175409/
DEPARTMENT OF EDUCATION 93