LEAVE PROCEDURE

&
SERVICE BOOK

Chandi C. Patra
Contact - 8777244649/
9432885483
 LEAVE PROCEDURE
• A leave account of a Govt. employee shall be kept in
the form prescribed in Schedule –II of APPENDIX – 7
of WBSR –I and the form shall be attached to the
relevant Service Book
• The leave account shall be maintained by the
concerned Head of Office.
• Fraction of a day should not appear in the leave
account. Below ½ should be ignored while ½ or
more should be reckoned as one day.
 LEAVE PROCEDURE…..CONTD.
• Before a Group A employee can be granted leave
or extension of leave on medical certificate, he
must obtain a certificate accompanied by a
Statement of his case in the prescribed form.
[Rule (9) of Appendix No – 7]
• Every application for leave on a medical
certificate made by a Group B, C or D employee
shall be accompanied by a medical certificate
issued by a registered medical practitioner.
 LEAVE PROCEDURE…..CONTD.
• `All applications for leave or extension of leave
should be sent to the competent authority through
the immediate superior, if any.
• The application of an employee in foreign service
shall be sent through the Audit Officer, accounting
for the contribution recovered from the foreign
employer.
• The authority competent to sanction leave, may, at
his discretion, secure a second medical opinion, by
requesting an appropriate medical authority, at the
possible earliest date.
 LEAVE PROCEDURE…..CONTD.
• On return from leave exceeding two months, a
Group A employee must obtain orders as to his
posting. On his return from leave NOT exceeding
two months, a Group A employee may resume
his earlier post, unless he is in receipt of any
order to the contrary.
• Unless specially otherwise ordered, leave must
begin within 35 days of the date on which it was
granted.
 RECORDS OF SERVICE
• A Service Book, as may be prescribed by the state A.
G., must be maintained for every whole-time Govt.
employee, other than those, employed casually on
daily wage basis.
• The service book shall be maintained in duplicate for
each employee from the date of his first appointment.
One copy shall be kept in the custody of the Head of
Office and it shall be transferred with him from office
to office. However, the service books of WBCS (Exe)
officers and the WBPS are maintained centrally by the
PAR Dept. The other copy will be kept with the
employee himself.
 RECORDS OF SERVICE ……contd.
• Every step of the employee’s official life must be
recorded in his service book and each entry must be
attested by the Head of the Office or, if he himself is
the Head of the Office, by his immediate superior. He
has to see that the service book contains no erasure or
over-writing nor even whitener.
• At a fixed time in the year, the service books shall be
taken up for verification by the Head of the Office who
should record in it a certificate in the following form
under his signature.
“service verified up to (date) from (the records from
which the verification is made)”
 RECORDS OF SERVICE ……contd.
• The entries in the personal copy of the service book
of the employee will be made up-to-date at least
once a year, and also at the time of transfer, it will
be attested by the head of the office.

• Personal certificate of character must not be

entered in the service book, but in case of reduction
to a lower substantive post, the reason of such
reduction must be briefly shown in the relevant
column.
 RECORDS OF SERVICE ……contd.
• If an employee is transferred to foreign service, the
head of his Office or Dept. must send his service
book to the concerned Audit Officer who will return
it after noting in it, over his signature, the order of
transfer, the effect of transfer as regards admissible
leave etc. On his transfer to Govt. service, the
service book must again be sent to the Audit Officer
for noting necessary particulars, over his signature.
No entry relating to the time spent on foreign
service may be attested by any other authority
other than the Audit Officer.
 Thank You
Any question?