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TF TACTIC SESSION
DSWD FO8, Palo, Leyte
May 18-19,2021

Guide in the Preparation of

PLANS, PROGRAM OF WORK and
DETAILED ESTIMATES
What is Infrastructure Planning?
Is a detailed proposal for an
infrastructure sub-project
that includes all the
requisites to design,
manage, implement and
maintain the facility.
What is COMMUNITY BASED
Infrastructure planning?

Is the process of identifying the specific

subproject, and the needed resources and
requirements, as well as building the capacity
of the community volunteers to plan, manage
and maintain the subproject.
Who are involved in Planning?

Local Government Unit

(PLGU/MLGU/BLGU)

Other Government
Agencies TECHNICAL
ASSISTANCE
ACT/MCT

RPMO
FULL PROPOSAL DEVELOPMENT

 Site Investigation and/ or Field Survey

 Preparation of Design Plans & Analysis, Technical Specifications,
Program of Work, Cost Estimates, Construction Schedule, Manpower
Schedule, Equipment Schedule, Construction Methodology, and
Quality Assurance & Quality Control Plan.
 Preparation of Environmental & Social Safeguard Management Plan &
other environmental safeguard requirements such as CNC or ECC if
applicable.
DESIGN PLANS & ANALYSIS
 Is a plan for the construction of an infrastructure sub
project based on sound principles and practices.
 Design standards shall be in accordance with the
appropriate standards and acceptable detailed
engineering practice of previously completed SP’s.
 The design for structure shall consider the seismicity
of the area to determine the optimum safety of
structures and other existing environmental hazards
in the area to minimize or eliminate possible damage.
A typical design plan shall include the following:

• SITE DEVELOPMENT PLAN & VICINITY MAP

• PLAN AND PROFILE SHEET
• TYPICAL SECTION DETAILS
• COMPLETE DETAILS OF PLANS (Structural,
Architectural, Electrical, Plumbing, etc.)
• Other details which maybe required.
A plan shall be in:
 Plans in A3 size paper during the
submission of documents for prioritization
and approval of MDRM and attachment to
the RFR.
 TF shall provide copy of the approved
PLANS in A3 size paper at the BDC-TWG
Office and Project Supervisor.
MODE OF IMPLEMENTATION
• If the Community does • If the Community has
not have the sufficient the resources and
capacity to implement capacity to implement
highly technical sub simple sub projects and
projects requiring they want to maximize
the use of its grant
specialized equipment
allocation.
and manpower
BY COMMUNITY
BY CONTRACT FORCE ACCOUNT
(CFA)
PROGRAM OF WORKS
• Is a document that contains information on the
proposed sub project, such as:
– sub project description, duration, scope of works or work
items, quantities, estimated sub project cost, and sources
of funds, physical target, mode of implementation,
minimum technical manpower, and equipment
requirements.
“The POW must cover all the important items of work to
complete the sub project”
COMPOSITION OF TPC
• DIRECT COST • INDIRECT COST (CFA) • INDIRECT COST (by
 Material Cost – Overhead Expenses (ranging contract)
from 7% - 11 % of EDC) – Overhead Expenses (ranging from
 Labor Cost a. Engineering and administrative 7% - 11 % of EDC)
Supervision) a. Engineering and administrative Supervision)
 Equipment b. Administrative Expenses b. Administrative Expenses

– Contingencies (ranges from – Contingencies (ranges from 0.5% to

Rental 0.5% to 3%) 3%)
 Freight & – Miscellaneous Expenses – Miscellaneous Expenses (ranges
from 0.5% to 1%)
(ranges from 0.5% to 1%)
Hauling Cost 1. Material Testing
1.
2.
Material Testing
Hand tools
3. PPE’s
2. Hand tools 4. Other items not covered @ estimates

3. PPE’s – Bond Premium

4. Other items not covered @ – Contractors Profit (shall be 8% of EDC
estimates above 5M, and 10% below 5M.
– Bond Premium – VAT component (5% of the sum of
EDC, OCM, and Profit.)
NPMO Prior Review

 All sub project type requiring highly technical

design preparation and execution, and
with grant allocation of Php. 2 Million
and above, shall be subject to prior review by
the NPMO
SUB-PROJECT TITLE
 Clearly defines the nature of the proposed sub project
(Construction/Improvement/Rehabilitation/
Repair/Installation/Refurbishing)
 The title must be clear
o BUILDING
• Elementary or Secondary School Building
• One. Two or Three Classroom School Building
o WATER SYSTEM
• Level I or II
• Gravity Fed or Pump Driven
SUB-PROJECT TITLE
o ROAD/PATHWAYS/BRIDGES
Specify the location of the road and its classification (ex.
Construction of Brgy. Abaca to Sitio Caimito Barangay Road.)
If the road is already existing, use “Concreting” in the title

Reminders:
Secure copy of Certification on the Road Classification through
MPDC/Municipal Assessor
Ensure compliance to road clearing and easement.
PHYSICAL TARGET
Should be clear in terms of physical measurement.
> Length in LINEAR METERS of pipeline and
number of tap stand for Water supply system
> Length in KILOMETERS for Road, Pathways
> Length in LINEAR METERS for drainage Canals,
seawalls, flood control, causeways.
> Area in SQUARE METERS for school buildings,
day care canters, health stations, evacuation
center, isolation/quarantine facility, multi purpose
building, etc.
SUB-PROJECT DESCRIPTION
All items of work and the corresponding
quantity, unit and the nature of work should
be adequately described.
QUANTITY & COST
ESTIMATES
 Is an itemized list of materials, labor and
equipment based on subproject specific
measured quantities of the items of work
 Used to calculate the detailed cost estimate
of the subproject and to determine the
appropriate procurement packages and
strategies and the community procurement
plan (CPP) needed to implement the
subproject.
PROGRAM OF WORKS & DETAILED
ESTIMATE
 Shall be prepared in prescribed format
 Detailed estimates shall be prepared in one (1)
page per item of works. In no way shall two or
more items of works be presented in one page.
 POW Shall be completely signed by all required
signatories.
 The “signatories” page shall not be separated as
one page only.
 Use the correct item of works “NUMBERS” & “
DESCRIPTION” based on the DPWH Blue Book.
PROGRAM OF WORKS & DETAILED
ESTIMATE
• Derivation of Direct Cost
 Hauling Cost - approved fare matrix,
justification with attached location profile
indicating the route and distance, photos(if
possible).
 Materials – supported with detailed quantity
computations
 Labor – number of laborers and duration
supported with detailed derivation based on
REFERENCES:

• MATERIAL CAPABILITY OUTPUT

• MANUAL LABOR CAPABILITY OUTPUT
• EQUIPMENT CAPABILITY OUTPUT
CONSTRUCTION SCHEDULE
• Is a list of the important milestones, activities,
and time duration to complete a work item,
organizing these into an order of action to be
taken to finish the job.
• Determine the total duration of the subproject.
• It is essential that the construction schedule is
properly coordinated with the community
procurement plan and the request for fund
release (RFR).
3 IMPORTANT ELEMENTS TO CONSIDER IN
PREPARATION OF THE CONSTRUCTION
SCHEDULE
• WORK BREAKDOWN STRUCTURE
(WBS)
• BAR CHART (GHANTT CHART)
• S- CURVE
WORK BREAKDOWN STRUCTURE
• A deliverable - oriented
grouping of project
elements that organizes &
defines the total work
scope of the project. Each
level represents an
increasingly detailed
definition of the project
work (PMBOK Guide)
HOW TO DEVELOP A WBS?
 Think of the entire sub-
project
 Breakdown the sub-project
into major deliverables
 Subdivide deliverables into
components
 Breakdown the components
into manageable tasks
 SAMPLE
CONSTRUCTION OF
BARANGAY ROAD

PROCUR INSTALLA INSTALLATI SITE REINFORC RFR PCCP ABANDO

EMENT TION OF ON OF PREPARA ING STEEL NMENT
SIGNBOA HEALTH& TION BAR PHASE
RD SAFETY WORKS
SIGNAGES/F
PRE- FABRIC ACILITIES
FABRICA CUTTIN PRERAT POURIN REMOV
CLEARI
PROC ATION TION OF NG & G& ION OF G OF VAL OF
OF THE SIGNAG GRUBBI BENDIN DOCS CONCRE FORMW
CANVA
SIGNBO ES LAY-
NG G TE ORKS
SSING
ARD OUT & CURING CLEARIN
OPENIN
G& STAKI OF G&
EVAL EXCAV
NG CONCRE DISPOSA
ATION TE L OF
DELIVE
WASTE
RY OF SUB-
MATERI BASE
BAR CHART (GANTT CHART)

• Is a list of the activities derived from the WBS

that shows the planned start and planned finish
of each activity in a time grid and connected as
a bar.
• The bar represents the duration of the activity.
DURATION

• Should be supported with the construction

schedule/Gantt Chart
• Should be within the allowed CBRC timeline
• For CFA, use working days duration
• For by Contract, use calendar days duration
• Inclusions of the project duration are the following;
(a)procurement activities, (b)hauling of materials,
(c)curing of concrete(if applicable),
S-CURVE
• Is a diagram of cumulative costs plotted against time, which
typically follows the shape of a letter “S”.
• The beginning shows a slow but accelerating start, while the end
represents a deceleration of activities as the subproject comes to an
end.
• It allows the progress of a subproject to be tracked visually over
time, and form a historical record of what has happened to date.
• Helps the community volunteers and program personnel to quickly
identify subproject growth, slippage, and potential problems that
could adversely impact the subproject if no remedial action is taken.
TYPICAL S-CURVE SHOWING COST OVER TIME
GANTT CHART

• SAMPLE GANTT CHART

MANPOWER SCHEDULE
• Is a list of the required manpower
complement and the number of labor man-
days required to complete various activities
for a subproject.
• This is used in determining the number of
personnel required for each item of work,
and the period and duration of deployment
for scheduling and cost estimation purposes.
Reminders:
The required manpower shall complement the
subproject’s design plans and technical specifications.
Determine whether the skilled workers are available for
the scheduled duration of the subproject within the
community or its vicinity.
Ensure that the manpower schedule is consistent with the
construction and equipment schedules.
Women are encouraged to participate in actual
construction of the subproject and given equal
opportunity as long as they are physically fit and capable
of doing the work.
CBIM FORM 1-17 MANPOWER SCHEDULE

SAMPLE MANPOWER SCHEDULE

EQUIPMENT SCHEDULE
• Is a list of all needed requirement that will be used to
complete activities during subproject construction.
• The equipment schedule should also identify the
number of equipment needed, whether these are to
be leased, rented, owned by the contractor, provided
by the Municipality or purchased by the community,
and the expected number of days of use of the
equipment.
Reminders:
 Ensure that the required equipment are available within
the municipality or its vicinity.
 Where it is more economical, hand tools may be leased
or purchased as goods or off-the shelf goods as defined
in the Community Based Procurement Manual.
 All purchased equipment/handtools shall be turned
over to the operations and maintenance (O&M) groups
who shall be responsible for its upkeep and
maintenance.
CBIM Form A-18 EQUIPMENT SCHEDULE
SUB-PROJECT SIGNBOARD
• As part of the transparency initiative of the KC NCDDP, all
community based subprojects shall install subproject
billboards to inform the general public on the existence and
status of the subprojects.

• It shall be placed at least 5 meters away from the subproject

site and shall provide information on the name of the
subproject, subproject description, subproject cost, name of
contractor, subproject physical targets, project timetable,
and physical and financial status of accomplishment to be
updated on a regular basis during project implementation.
SP SIGNBOARD
COMMON FINDINGS OF SUBMITTED TECHNICAL
DOCUMENTS

• Inconsistencies of data (SP title, Cost, SP

duration, etc) from one document to the other.
• Incomplete submitted documentary requirements
• Incorrect computation of capability output (labor
& equipment)
• Incorrect computation of materials quantity
required
• Incomplete details in the plan
COMMON FINDINGS OF SUBMITTED TECHNICAL
DOCUMENTS

• Material specifications and potential supplier not

indicated in the CPP
• Inconsistencies in the total procurable amount in
the POW vis a vis CPP
• Incorrect items of works “NUMBER” &
“DESCRIPTION”
• Incorrect unskilled labor rate indicated in the
estimate
• Some submitted docs not signed by the signatories
“HE WHO FAILS TO PLAN
IS PLANNING TO FAIL.”
– Winston Churchill