Drafting of Reports under

different situations
Why reports Important?

 Reports will provide important detail that can be used to help develop future
forecasts, marketing plans, guide budget planning and improve decision-making.
Managers also use business reports to track progress and growth, identify trends or
any irregularities that may need further investigation.
Types of Management Reporting

 Internal reports
 External reports
 Operational reports
 Analytical reports
Internal reports

 Internal reports are developed for reporting on any managerial task. These reports follow
some legal format standards and are used for top-level, middle-level, and lower-level
management. 
External reports

 External reports are developed to report performance to external stakeholders such as

creditors, investors, bankers, suppliers, etc. These reports may provide context into
something that impacts business performance, such as industry trends.
Operational reports

 Operational reports aim to track all facets related to the performance or operation of
different metrics. These reports are created daily, weekly, or monthly. They are used for
optimizing business processes, spotting trends, lowering costs, and improving all of the
day-to-day operations of a company.
Analytical reports

 This type of management report uses qualitative and quantitative data for analysis,
evaluation, and filtration of the performance of a company’s strategies. Analytical reports
can deliver trends and predictions for business innovation and better decision-making. 
Kinds of Reports: The managerial reports
can be classified
 A. On the basis purpose of the management.
 B. On the basis of period of submission.
 C. On basis of operations of the organization and.
 D. On the basis of administrative needs of the management
A.
Classification of Reporting According to the users or purpose or
Need of the situation

 1.Internal Report and

 2. External Report
A1
Internal report
 Reports prepared for use of the internal people like directors, managers, supervisors, etc.
for the purpose of decision making is said to be internal reports, Internal report are not
meant for public circulation. therefore, they need not conform to any legal standards
further, such report can be categorized as internal report for. a. Top level management, b.
Middle level management and c. Lower level management
A2.
External Reports
 A reports prepared for the use of out spiders is known as external report. Report meant for
persons outside the business, such as govt, the creditors the shareholders, the bank and
financial institutions, stock exchange, company registrar, court of law and the general
public
B.
Classification of repots according to the period submission

 1.Routine reports and

 2.Special report.
B1.
Routine Reports
 Reports prepared on a certain period is said to be routine reports. It covers the day-to-day
aspect of the departmental activities. they are submitted to different level of management
as per the fixed time schedule
B2.
Special Reports
 Special reports are those, which are preparation for the specials purpose. It is generally
situation based.
C.
Classification of Reports According to the Function or
Operation:

 1. Functional report and

 2. Financial reports
C1.
Functional Reports

 Functional or operating reports are report which provide information about the operations
at different functional level of the concern
C2.
Financial Report
 It is a report on the financial performance of a concern on given accounting date. It
provides useful information about the financial position of the concern
D.
On the basis of administrative needs of the management

 It is a detailed written account of an incident, crime, violation or unprofessional behavior

or misconduct of a personnel member which gives comprehensive information to warrant
administrative decisions on the matter.