Orientation Material

HPI COVID 19 Business Resumption Protocol

Objective and Scope

● This document provides a summary of the measures to be taken at country and site

level once a return to work order has been given by the management. This material

covers specific guidelines for identified third party, transporters and other essential

personnel once Management gives green light to open plants / offices to employees and

contractors based on risk assessments and government directives.

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Plant / Office Entry

Entry of personnel (identified in the General

Protocol) on foot
● All approved third party (contractors) and
visitors seeking entrance must be wearing
face masks prior to temperature and
initial screening at the gates.

● Personnel at screening area must follow

designated distance markers to keep >2m
from each other while on queue

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Plant / Office Entry

Initial Screening Questionnaire

● The approved personnel seeking entry will be asked and must pass the initial
screening questions.

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Plant / Office Entry
Entry of personnel (approved visitors and
third party contractors) on own vehicle
• Personnel using car must be wearing face
mask prior to vehicle inspection.
• Personnel using a car must open his
window and make sure his head is away
from the cool air of the car prior to
temperature screening.
1. All personnel seeking entrance must be
wearing face masks prior to temperature
and initial screening at the gates.
2. Normal vehicle inspection procedure still
applies.

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Entry and management of truck drivers to the plant / site

● All approved drivers must be wearing cloth face masks at minimum All personnel
seeking entrance must be wearing face masks prior to temperature and
initial screening at the gates.

Note: Drivers failing the screening process will be denied entry or will be turned
around to exit the plant / site.
Refer to COVID 19 Return to Work Protocol Section 6.1 to 6.11 for the controls / advisories to address
risks pertaining to the truck drivers.

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Entry and management of truck drivers to the plant / site

• Truck drivers are only allowed to transact at the

logistics offices. They must wear face masks at all
times while on site. They are not to roam anywhere
else on site. Logistics offices must be configured to
ensure social distancing rules of >2m is enforced.

Note: Refer to COVID 19 Return to Work Protocol Section 6.1 to 6.11 for the controls
/ advisories to address risks pertaining to the truck drivers
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Entry and management of truck drivers to the plant / site

• Truck drivers must stay on their trucks while on queue (i.e. in the loading bays or
any other queuing areas).

The truckers lounge shall be closed in the meantime while there is a pandemic.
Truck drivers and approved helpers will be allowed to rest, bring their own food and
eat inside the truck cabin.

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Entry and management of truck drivers to the plant / site

• Drivers to wash hands or use sanitizers after using kiosks for VAS.
• No sharing of driver RFIDs between drivers

Logistics specialist to sanitize hands after each issuance of RFIDs. Hand

sanitizers to be made available at counters where drivers transact.

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Entry and management of truck drivers to the plant / site
• Cooking under the trucks and sleeping on hammocks are still prohibited.

• The site may arrange for packed meals to be made available for purchase by the
truck drivers and approved helpers. Hygiene, PPE and Social distancing controls
must be implemented (i.e. demarcation lines, face masks, wash areas).

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Entry and management of vessel crew to the plant / site
• Provide all vessels the guidelines and protocols and ensure they are fully aware
of them.
• No one is allowed to disembark from the vessel and no visitor shall be allowed
to embark.

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Entry and management of vessel crew to the plant / site
• Stevedores must follow hygiene guidelines and use the hand washing facilities
provided.
• Stevedores to follow social distancing, hygiene practices and mandatory PPE.

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Individual expected behaviors:

• Do not report to work when you are sick. Stay at home or seek medical attention if
needed. Follow company policy on return to work
• Use a zip lock bag to store cloth face masks. Do not reuse cloth mask for the
following day. Wash mask using regular household detergents prior to use.
• Wash your hands properly for at least 20 sec. If wearing short sleeves shirts it would
be best to wash until the elbows.
• Do Not SHARE cups , eating utensils, food or drinks with others
• Be aware and remember to AVOID touching your face with unwashed or un-sanitized
hands.
• Practice social distancing > 2m and refrain from touching anybody
• Cover your mouth and nose when coughing or sneezing (cough and sneezing
etiquette).

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Smoking
Designated smoking areas are temporarily closed during the pandemic

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Exposure to the virus due to congregating in common areas
Canteen
• In general canteens must be closed for
dining during the pandemic.
• Food concessionaires can bring in cooked,
packed meals that people can buy or people
can bring their own meals.
• Personnel are allowed to eat in their
workstations or any safe area in the site that
can ensure social distancing rules are
respected. Must bring own utensils.
• Food delivery may be allowed provided, the
employee who ordered will have to go to the
gate or pick it up from the ground floor
reception. 15
New Work Protocols
Entering and exiting buildings / offices / rooms

• If possible use your elbows to open doors

• Wash your hands before going to the area where you need to go

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