TIME

MANAGEMENT
 TIME = Time is "the point or period
at which things occur.”
Time is when stuff happens.

Two types of time: 1. CLOCK TIME, there are 60 seconds in a minute,

60 minutes in an hour, 24 hours in a day and 365
days in a year. All time passes equally.

2. REAL TIME, all time is relative. Time flies or

drags depending on what you're doing. Two
hours at the department of motor vehicles can
feel like 12 years. And yet our 12-year-old
children seem to have grown up in only two
hours.
 Clock time is irrelevant.
You don’t live in or even
have access to clock time.

You live in real time, a world in

which all time flies when you
are having fun or drags when
you are doing your taxes.
REAL TIME is mental. It exists between your
ears. You create it. Anything you create, you can

MANAGE.
Time management refers to the
development of processes and
tools that increase efficiency
and productivity.

Time management is actually

changing your behaviors, not
changing time.
 1. SETTING GOALS
O S TA R T? ? ?
T
WHERE D O? ??
T TO
WHA

First things first! In order to move the ball forward

you need to start somewhere, you need to set a

GOAL!
 Make a list of daily and weekly tasks
first thing in the morning, write down
everything that needs to get done that
day.
•A bullet-form list is quick and easy to
read and follow.
•Be thorough and include extra tasks that
may
inevitably arise in your day. It's best to
be realistic.

“Turn dreams into reality. Post your

goals a visible place to stay motivated”.

Once you have everything down, separate the items into urgent vs. non-
urgent to determine the top priorities for that day.
FAITH’S TIME MANAGEMENT MATRIX

ACTIVITIES ACTIVITIES
Fire Fighting Strategic Plan
• Preparation for office events
• Deadline-driven
• Sourcing of Activity Venue
projects • Some phone calls
• Deadline Reports • Simple IR
• IR’s for investigation • Planning
• Urgent counseling • Bulletin Designing
• Recruitment
ACTIVITIES ACTIVITIES
NOT Destructions Waste
• Interruptions • Face book
• Some meetings • Tiny village 
• Some mails • Afternoon snack
• Some Phone calls • Friendly giggles & talk
2. PLANNING
 A plan is a blueprint for goal achievement that
specifies the necessary resource allocations,
schedules, tasks, and other actions.

Planning does not mean following a rigid, military

like schedule. Rather, it means making intelligent
decisions about when it is easiest and most
efficient to get your work done. Time management
means WORKING SMARTER, NOT HARDER,
and a good time plan is the key.
SMART MOVE!

• Make a timetable of all your activities.

• It is important to be realistic about how long these activities
take.
• The tasks are then rank-ordered according to your priorities,
and the amount of time needed to complete each task is
estimated.
• Plan to do priority tasks when your energy is high and your
concentration is at its best.
• Plan frequent breaks, especially when you're
under a lot of pressure.
• Each day, include at least one hour of
"flexible" time in your plan.
 USE SMART OBJECTIVE

• Specific – you have specified exactly what you

want to achieve from your plan and there is
no vague or ambiguous activities.

• Measurable – you are clear about how you will

measure the success of your day plan,
and how and when you will know if it has been attainable.

• Achievable – your plan, while stretching or challenging, is realistic.

• Relevant – there is a clear purpose or benefit to your plan.

• Time-bound – your plan needs to have deadlines or it will drift.

3. Get Organized
In order for your priorities to even matter, you need to have some sort of a
personal productivity system in place to which you hold yourself
! ! 
accountable—and in which your priorities will actually matter.
!
!! ! !!
1. ORGANIZE FILES by priority and keep the most
arm’s reach. Spend 15 minutes at the endE ofS
Simportant ones within

desk and 15 minutes the next morningT R for your day’s activities.
each day clearing your

O S planning

2. REDUCE CLUTTER. Clear N

S you need daily on the top of your desk.
your workspace. Keep only the most
S
E you rarely use. Toss out duplicate information
critical items and information
Archive resourceM materials
NO that willbookshelves
and materials soon be outdated. Leave blank space on
for growth.

3. USE CALENDARS AND PLANNERS. Check your work calendar daily to

review your activities and avoid
conflicts. Write down all commitments in pencil rather than trusting
your memory. Use planning and scheduling forms and software to help
you map out long-term projects.
4. Be Outcome-Oriented

Envisioning a successful outcome is

one of
the best motivator in getting things
done.

“Don’t let fear rule your life. Keep your

focus on positive results and you just
might get those. If not, then you learn
valuable lessons.”
 Review your progress 
Sit back and look over your work
Once you have started to implement your plan, be
prepared to review, monitor it and amend it in line with
any changing circumstances do a proper review.
For more complex plans,
this is particularly effective if you do this review
with everyone else who was involved
in the planning process.
During your review, consider:
• What aspects of your plan worked well?
• What didn’t work so well?
• Was there anything that you failed to anticipate during the planning process?
• What could you do differently in future to make your plans more effective?
This final step in the planning process is often missed out. However, it is extremely
worthwhile.
 5. Don't Be Afraid to Make Compromises
• if your to-dos have to be done by a certain time and you can't get help, it's
time to sit down with the people waiting on you and start making some
deals. Let them know what you can deliver by when, and then go on to
explain what you can give them later. This is important, because it sends
the message that you're not trying to avoid the work you have to do, but
you're trying to give them something now that they can use while you keep
working in the background to get them everything else on their wish list.
 6. Take a break & Celebrate
• You should listen to your body when it says you need a break.
Giving your self a break avoiding you to:
1. Burn out
2. Head aches
3. Fatigues
4. Frustrations
• Pamper your self every time you done a successful job. Keep in mind
that you are deserving for a highly treatment after a vague and stressful
week. Celebration should be done and exercise frequently.
• Treat your self for a spa or massage
• A new pair of shoes or dress
• Eat to a best restaurant or eat a best food ever!!!!!!

• Consider this also

• Give yourself additional time to relax.
• Get plenty of sleep to think more clearly and creatively.
• Set aside time to take care of anything unexpected.
• Some things take a little longer than anticipated.
• Leave time for error.
Thank You

HR Dept.
Time has a wonderful way of showing us what really matters