PROJECT MANAGEMENT

Week-1

“Introduction to Project Management”

Atikah Aghdhi Pratiwi, S.T, M.T

PSMI Laboratory  2021
Industrial and Systems Engineering Department - ITS
E-mail: atikah.aghdhi@gmail.com
Phone : 0822-3001-1430
Assessment & Rules
• Assessment:
Quiz and Class Activity 15%
Mid-Exam (EBTS) 25%
Presentation of Final Project 30%
Final Exam (EBAS) 30%
• Class Rules:
1. Class will be held every Monday, at 13.30-15.15 p.m.
2. Students are expected to come no more than 15 minutes after the class begin.
3. Students must have and bring at least 1 book or subject material, and should read it before
attending the class.
4. Having good attitude
5. Please silent/turn off your mobile phone or other electronic devices during the class.
6. Students may use notebook as instructed by the lecturer/assistants.
7. Any fraud in evaluation will be processed according to the academic rules.

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Course Outline
WEEK* Date TOPIC

1 03/02 Introduction to Project Management and Project Life Cycle

2 10/02 Organization Strategy & Project Selection

3 17/02 Project Organization: Structure and Culture

4 02/03 Defining the Project

5 09/03 Quiz

6 16/03 Estimating Project Times and Costs

7 23/03 Developing a Project Plan

8 Midterm examination

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Course Outline
WEEK Date TOPIC
*
9 06/04 Managing Project Risk
10 13/04 Scheduling Project Resources and Costs
11 20/04 Reducing Project Duration
• Leadership: Being an Effective Project Manager
12 27/04
• Managing Project Teams
13 04/05 Monitoring Progress and Evaluation
14 11/05 Microsoft Project : Application of Scheduling Resources and Cost

15 18/05 Project Outsourcing & Closure

16 Final Examination

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References
• Gray & Larson (2014). Project Management, the Managerial
Process, Mc Graw Hill, Boston.
• Santosa, Budi (2009). Manajemen Proyek, Guna Widya,
Edisi 1 cetakan 2.
• PMI (2013). A Guide to the Project Management Body of
Knowledge 5th Ed. Project Management Institute, USA.

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Projects, An
Overview

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But First… Are You Ready
To Be a Project Manager?

Q: How do you put a giraffe into a refrigerator?

A: Open the door and put the giraffe in.

Keep it simple!
Q: How do you put an elephant into a refrigerator?

A: Open the door, take the giraffe out, then put the elephant in.

Keep track of what you’ve done before.

Q: The Lion King is hosting an animal convention. Which animal
does not attend?

A: The elephant. He’s in the refrigerator.

Be logical…
Q: There is a river you must cross, but crocodiles live in the
river. How do you get across?

A: Just swim across. All the animals are at the convention

(except the elephant).

…but don’t be afraid to think outside the box.

According to Anderson Consulting, 90% of ‘professionals’ they tested got
all of these wrong.

90% of the four year olds they asked got them right.

This disproves the popular theory that most project managers have the
wits of a four-year-old.
 2

What is Project?

“ A complex, nonroutine, one-time effort

limited by time, budget, resources, and
performance specifications designed to meet
customer needs.

”
Larson, 2014
Project is …….
“A temporary endeavor undertaken to create a unique
product, service or result”

• Can be a construction
PMI, 2011
 Street, Dam, Building
• Can be in a form of an activity to organize
 Meeting, Election, Film, Song

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 Major Characteristics of a Project

Typically requires across-the-

organizational participation
Has an established
objectives Involves doing something
never been done before
(Unique)
Has a defined life
span with a beginning
and end Has specific time, cost and
performance requirements

Project
 Project Characteristics (2)
Because the project is a
unique activity (not a stage • Uncertainty and high risk
of operation that is carried
out repeatedly), the project
generally involves : • Difficult to estimate resources
need

• Difficult to estimate time

required
 Project Manager
Role Work
• Project manager manage temporary, non- • Project managers are the direct link to

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01
repetitive activities, to complete a fixed customer and must manage tension
life project between customer expectations and what
• Project manager creates a project team is feasible and reasonable.
and organization where none existed • Project managers provide direction,
before coordination, and integration to the
• Project manager must meet the project team.
challenges of each phase of the project • They often work w/ a cadre of outsiders;
life cycle, and even oversee the vendors, suppliers, subcontractors.
dissolution of the operation when the
project is completed

Responsibility Feel
Project managers are ultimately responsible • Life on projects is rarely boring; each day
for performance. They must ensure that is different from the last.

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02

appropriate trade-offs are made between
time-cost-performance requirements of the
project.
• Since most projects are directed at
solving some tangible problem or
pursuing some useful opportunity, project
managers find their work personally
meaningful and satisfying.
Project Stakeholders
 Stakeholders are people who are involved in or influenced by project
activities

 Stakeholders include:
 Project manager
 Project team
 Supporting staff
 Customer
 Users
 Supplier
 Project Competitor

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Projects come in a wide variety of complexity
levels.

The simplest projects can be done by one

person, and involve little coordination.

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Dimensions of Complexity
 A measure of the amount of effort required
 Number of groups and organizations coordinated
 Diversity of skills or expertise needed

THE MORE COMPLEX, the more resources are

needed

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Project Complexity
Examples of “Simple“ Project
Research Papers Relocating

Tree Planting Campaigns Weddings

Relief Collections Painting

Examinations Parties

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Project Complexity
Examples of “Complex“ Project

Bridges Nuclear Power

Stations

Skyscrapers
Dams

Commercial Aircraft Ocean Liners

Olympic Games Man on the Moon

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 Program vs Project
• Program Definition
• A series of coordinated and related projects that are ongoing and intended to
achieve a goal.
• A group that is higher than projects that have goals / targets with a common
goal.

Program

Project
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Program vs Project
Project for Upgrading Equipment
A CAPITAL
INVESTMENT
PROGRAMME

Project for Training Personnel

Consists of the Project for Expanding

following Production Lines
projects:

Project for Acquiring Large-Scale

Funding

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24
Project
Management
An Overview

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What is Project Management ?

Planning, organizing, directing, and controlling company

resources for short-term goals that have been determined to
accomplish certain goals and objectives.

Harold Kerzner, Project Management: A Systems Approach to

Planing, Scheduling and Controlling, John Wiley & Sons, Inc., New
York et. al., 7. ed, 2001, p. 4

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WHY PROJECT MANAGEMENT?

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 Current Drivers of Project Management

Corporate Downsizing Compression of Product Life Cycle

Increase Customer Focus Knowledge Explosion

Small Project Represent Big Triple Bottom Line (People, Planet,

Problems Profit)
The Determining Factors (1)
•Product Life-Cycle Compression

Time to market for new products with short life cycle has become
increasingly important

33%
Six-months project delay can result in 33% loss in
product revenue share.
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The Determining Factors (2)
•Triple-Bottom-Line (People, Planet, Profit)

The threat of global warming has brought

sustainable business practices to the forefront.
Businesses can no longer simply focus on
maximizing profit to the detriment of the
environment and society. Efforts to reduce
carbon imprint and utilize renewable resources
are realized through effective project
management. The impact of this movement
towards sustainability can be seen in changes
in the objectives and techniques used to
complete projects.
Project Life Cycle

FIGURE 1.1
Project Life Cycle

• Defining stage
• Project Objectives established
• Specifications defined
• Teams are formed
• Major responsibilities assigned

• Planning stage
• Level of effort increases
• Plans are developed for understanding what the project will
entail
• Schedule, cost, quality, benefits decided
3
2
Project Life Cycle
• Execution stage
• Major part of project work takes place, both physical and mental
• Controlling using time, cost, specifications
• Revisions if any

• Delivery stage
• Delivering the product to the customer
• Customer training and transfer of documents
• Redeploying the resources
• Release of equipment and materials
• New assignment for staff
 Challenges

Project Customer Organization Project Changes Price and

Complexit Requirement al Risks in Future
y s Restructuring
Technolog Planning
y

01 02 03 04 05 06
PM Trade – Off

Co
m Resources
Ti

s
t
Performance/Technology
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Interrelated Dimension
 Cost
Stay within budget
 Time
Stay within the specified time schedule
 Performance
End product meet the specification required

Maintain focus on all three dimensions, trade-off control

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Project Management Resources on the Internet (1)
There is a HUGE number of websites providing a wealth of project
management resources. A small sample is given below:

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Project Management Resources on the Internet (2)
The websites of many regional and international financial institutions offer access to numerous project-related
reports and publications:

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Integration of Projects and Organizational Strategy

Since projects are the modus operandi,

strategic alignment of projects is of major
importance to conserving and effective
use of organization resources. Selection
criteria need to ensure each project is
prioritized and contributes to strategic
goals. Anything less is a waste of scarce
organizational resources—people, capital,
and equipment.

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 Project
Management
Process

Technical Sociocultural

This dimension is the technical side This dimension involves the

of the management process, which much messier, often
consists of the formal, disciplined, contradictory and paradoxical
purely logical parts of the process.
This technical dimension includes
world of implementation. It
planning, scheduling, and controlling creates a temporary social
projects. Clear project scope system within a larger
statements are written to link the organizational environment
project and customer and to facilitate that combines the talents of a
planning and control. Creation of the divergent set of professional
deliverables and work breakdown working to complete the
structures facilitates planning and
monitoring the progress of the
project.
project.
Content Here
Terima Kasih

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