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w7 Pits Ms Access Part 2
w7 Pits Ms Access Part 2
MS ACCESS
AICT003-4-1-PITS and Version VD1
DATABASE (PART 2)
• If you have mastered this topic, you should be able to use the following terms
correctly in your assignments:
– Query Wizard
– Query Design View
• query window
• run query
• design grid
• criteria
• wildcard
• comparison operator
• sorting data
• joining tables
• calculated fields
• calculate statistics
• report wizard
AICT003-4-1-Practical IT Skills Module Introduction Slide 4 of 34
Introduction to query
• An Access query
– If you want to see just a portion of the data in a table you
can create a query.
– A query is a question you ask about the data stored in a
database table.
– Query means to ask a question.
– Access responds by displaying the data according to your
question.
• For example, if you ask to see all the customers from
New York, the response would be to display only the
records whose state field matches with NY
• Query Wizard
• Query Design Feature
• Query Criteria
= Is equal to
< Less than
<= Less than or equal to
> Greater than
>= Greater than or equal to
<> Not equal to
Between X Within a range (replace X & Y with values)
And Y
Is Null Null values
And True only if both conditions exist
Or True if either condition exists
Not True if the single instance is not true
• Expressions
• Zoom
Sorting a Query
Sort & Filter section of the Home ribbon Header menu
Filtering a Query
Sort & Filter section of the Home ribbon
• Report Views
• Create a Report
• Report Wizard
• Custom Calculated Fields
To print a report:
– Select the report you wish to print
– Right-click on the Report Name
– Click Print Preview
– Choose the appropriate layout, margins, and
paper size in the Page Layout group
– Click Print Click OK
Q&A