MICROSOFT

EXCEL
HISTORY OF MICROSOFT EXCEL

• Microsoft developed a competing spreadsheet, and the first version of

Excel was released in 1985 for Apple Inc.'s Macintosh computer.
Featuring strong graphics and fast processing, the new application
quickly became popular.
 OS/2 VERSIONS (2.2, 2.3, 3)
• OS/2 was an operating system developed by Microsoft and IBM in 1985. It was taken over by IBM
exclusively in 1992, but three versions of Excel were released for OS/2 in the meantime. The first version of
OS/2 was released in December 1987 and newer versions were released until December 2001.

-A task-switcher named Program Selector was available through the Ctrl-Esc hotkey combination, allowing the user
to select among multitasked text-mode sessions (or screen groups; each can run multiple programs) .
 OLDER MAC VERSIONS (2001, 2000, 98, 5, 4, 3, 2, 1)

• It’s a little-known fact that the very first version of Excel was only released on the Mac, although
Microsoft had an even earlier spreadsheet product called Multiplan, which was used on MS-DOS
and other console-based operating systems.
• The version of macOS that came with your Mac is the earliest version it can use. For example, if your
Mac came with macOS Big Sur, it can't use macOS Catalina or earlier. If a macOS isn't compatible with
your device, the App Store or installer will let you know. If you try to install a macOS that is older than
the version currently installed, the installer will say that it is too old to be opened on this version of
macOS.
OLDER WINDOWS VERSIONS (2002, 2000, 97, 95,
4.0, 3.0, 2.0)
• Earlier versions of Excel stretch all the way back to Excel 2.0, which was released in
1987. AutoFill was first introduced in Excel 4.0, which was released in 1992.
• Windows New Technology (NT) was originally designed to be used on high-end
systems and servers, but with the release of Windows 2000, many consumer-
oriented features from Windows 95 and Windows 98 were included, such as the 
Windows Desktop Update, Internet Explorer 5, USB support and 
Windows Media Player.
EXCEL 2003 (WINDOWS)
• Microsoft Excel 2003 is a spreadsheet application in the Microsoft Office suite. A spreadsheet is an
accounting program for the computer. Spreadsheets are primarily used to work with numbers and
text. Spreadsheets can help organize information, like alphabetizing a list of names or ordering
records, or calculate and analyze information using mathematical formulas.
• The Excel window
• Many items you see on the Excel 2003 screen are standard in almost all other Microsoft software
programs, including Word, PowerPoint, and previous versions of Excel. Some elements are specific to
this version of Excel.
Title bar
• The Title bar displays both the name of the application and the name of the
spreadsheet

Menu bar
• The Menu bar displays all of the menus that are available for use in Excel 2003. The
contents of any menu can be displayed by clicking on the menu name with the left mouse
button.
Toolbar
• Some commands in the menus have pictures or icons associated with them. These pictures
may also appear as shortcuts in the toolbar.

Column headings
• Each Excel spreadsheet contains 256 columns. Each column is named by a letter or
combination of letters.
Row headings

• Each spreadsheet contains 65,536 rows. Each row is named by a number.

Name Box

• This shows the address of the current selection or active cell.

Formula bar
• The Formula bar displays information entered—or being entered as you type—in the current or
active cell. The contents of a cell can also be edited in the Formula bar.

Cell
• A cell is an intersection of a column and row. Each cell has a unique cell address. In the picture
above, the cell address of the selected cell is B3. The heavy border around the selected cell is
called the cell pointer.
Navigation buttons and sheet tabs

• Navigation buttons allow you to move to another worksheet in an Excel workbook. They are used
to display the first, previous, next, or last worksheets in a workbook. Sheet tabs separate a
workbook into specific worksheets. A workbook defaults to three worksheets. Each workbook
must contain at least one worksheet.
INTRODUCTION:
MICROSOFT EXCEL IS A
SPREADSHEET DEVELOPED BY
MICROSOFT FOR WINDOWS,
MACOS, ANDROID AND IOS.
 EXCEL 2004 (MAC)
SAMPLE WINDOW OF EXCEL 2004 (MAC)

• Microsoft Excel is a spreadsheet

program. Like Microsoft Word, it
possesses a significant market share.
It was originally a competitor to the
popular Lotus 1-2-3, but it soon
outsold it and became the de facto
standard for spreadsheet programs.
 EXCEL 2007 (WINDOWS)
SCREEN ELEMENTS:

• Microsoft Office Excel 2007

is a powerful tool you can use
to create and format
spreadsheets, and analyze
and share information to make
more informed decisions.
THE RIBBON
THE MICROSOFT OFFICE BUTTON
QUICK ACCESS TOOLBAR
FORMULA BAR
PAGE LAYOUT VIEW
Page Break Preview View
Zoom Level
Horizontal/Vertical Scroll
 EXCEL 2008 (MAC)
• ELEMENTS OF AN EXCEL DOCUMENT
• RESIZING AND HIDING COLUMNS AND ROWS

 USING THE AUTOFILL

COMMAND
• THE AUTO SUM COMMAND
EXCEL 2010 (WINDOWS)

• The parts of a function:

 Working with arguments:

 To create a basic function in Excel:

 

 Using AutoSum to select common functions

• The Function Library

 The Insert Function command

EXCEL 2011 MAIN WINDOW (MAC)

Tabbed Interface
ADDED FUNCTIONS
ENRICHED SMARTARTS GRAPHICS
ENHANCED TABLE STYLES
CUSTOMIZABLE RIBBON:
EXCEL 2013 (WINDOWS)
•FUNCTION OF EXCEL 2013 (WINDOWS)

•A function is a predefined formula that performs calculations

using specific values in a particular order. Excel includes many
common functions that can be useful for quickly finding the
sum, average, count, maximum value, and minimum value for
a range of cells.
PARTS OF EXCEL 2013
•Some common components of excel window are already discussed in
MS-Word chapter. For example Title bar, Tab, Ribbon, etc. Now we
discuss about some new component that are only used in Excel 20 13

•Name Box – In the name box It shows the cell reference or cell name of
the current selected cell. Example- A1, B5, Marks, etc.

•Formula Bar – Formula Bar shows the value or formula of current

selected cell. It is used to edit in value or formula of the selected cell.
Column Header – Column Header is used to identify columns. similar to A, B, C, etc.
The full column is automatically chosen when you click on any column heading.

Row header – Row Header is used to identify a row. similar to 1, 2, 3, etc. Any row
header you click on will automatically pick the entire row.

New Sheet – A new blank sheet is now instantly added when you click the button

Workbook – A workbook is an Excel document. There are multiple sheets in a

worksheet, but only one is displayed by default (3 sheets in old version).

Worksheet - A page with rows and columns is known as a sheet. It has 16384 columns
and 1048576 rows (65536 rows and 256 columns in old version). In a sheet, a row is a
horizontal bar and a column a vertical bar.

•Cell – Cell is the intersection of rows and columns.

•Cell reference – Each cell in a sheet differs from the others. In a sheet, each cell has
its own address. Cell reference is a term used to describe a combination of a column
header and a row header. Example: A1, B5, etc.  

•Cell range – The term "cell range" refers to a range of cells. Cell range is expressed as
a pair of cell references separated by a colon (:). For instance, (A1:A10), (B1:D5), etc.

Selection Pointer – If the mouse is moving over the sheet, this pointer will display.
One or more cells may be chosen when this pointer appears.

Move Pointer – When the mouse pointer moves above a cell's border, this pointer
appears. You can now move the cell and its value to a different location on the sheet.
Drag Pointer – When the mouse is moved to the cell's bottom right corner, this
pointer appears. Using the drag-and-drop approach in the row/column wise area, you
may now copy the value or formula of the currently selected cell into another cell.

Sizing Pointer – When the mouse is moved to the center of two row/column headers,
this pointer appears. You can now change the row height or column width using the
size menu. By double clicking, it can also automatically adjust the row height and
column width.
EXCEL 2016 AND 365 FOR MAC AND
WINDOWS

• Functions of excel 2016 and 365 for Mac and Windows

• Using specified data in a particular order, a function is a preset formula that

conducts calculations. In order to rapidly get the sum, average, count,
maximum value, and minimum value for a range of cells, Excel comes with a
number of useful functions.
PARTS OF EXCEL 2016 AND 365 FOR MAC AND
WINDOWS
• Quick access toolbar - The upper left corner of the screen is where you'll find
the quick access toolbar. By using this toolbar, you may add commonly used
commands. To view the available options, click on the downward-pointing
arrow at the end of the toolbar.
• Ribbon - The row of buttons and icons directly below the quick access toolbar is
known as the ribbon. Upon clicking, these Icons and buttons are used to
activate the program's functionality. The tabs are a component of the menu's
horizontal ribbon. contains connections to the program's different features.
Each tab includes associated content, such as Home, Insert, and Layout. By
clicking on the relevant icon, features and settings are activated that are
categorized by function. Choosing a file offers access to the Backstage view and
includes largely file and document-related things. management activities such
printing, saving, and opening new or existing worksheet files.
• Formula bar - Below the Ribbon is where you'll find the formula bar.
The contents of the active cell are shown in this region. It might also for
using to enter or update data and formulas.
• Insert icon dialogue box - The insert icon dialog box, which is situated to
the left of the formula bar, assists the user in locating and utilizing
functions, a class of formula that carries out specific and collective
calculations.
• Name box - The name box, which is next to the formula bar, shows the
active cell's name or the cell reference.
• Work sheet - A worksheet in an Excel workbook is a single page. In an Excel
2016 file, there is only one worksheet by default.
You may find the name of a worksheet by clicking on the tab at its bottom (e.g.,
Sheet1, Sheet2, etc.).
Renaming In large spreadsheet files, it may be simpler to maintain track of
data by using a worksheet or altering the tab color.
Adding By selecting the add sheet icon next to the sheet tab at the bottom of the
worksheet, you can complete extra worksheets.
To add a new worksheet, use the Shift+F11 keyboard shortcut or the screen. You
can change between worksheets by using this keyboard shortcut to switch
between sheets by clicking the tab of the sheet you want to access, Worksheets.
• Status bar - The bottom of the screen's horizontal status bar can be
altered to show a variety of options, which provide details on the active
worksheet, the data it includes, and even the user's information. the
status of the Caps Lock, Scroll Lock, and Num Lock keys on the
keyboard.

• Zoom slider - The zoom slider may be found in the bottom right corner
of the Excel screen and is used to alter the magnification of a simply
adjusting the slider box's position or by pressing the Zoom Out and
Zoom In buttons on the worksheet. situated at the slider's ends.
• Active cell border - The black outline of the active cell makes it easy to spot.
The active cell is always where data is entered. Various cells can either by
using the arrow keys on the keyboard or by clicking on them with the mouse
to make them active.

• Columns - Vertical columns are designated by letters in the column header.

• Cell - Cells are the location where a horizontal row and a vertical column
meet. A cell on a worksheet stores data that has been input. Only one piece of
data can be stored in each cell at once. A cell can be used to identify each cell
in the worksheet. reference, which may look like A1, F456, or AA34 and
consists of letters and digits.
 MICROSOFT EXCEL 2019

Functions of Microsoft excel 2019

• Microsoft kept us in the dark until the very end before revealing that
Excel 365 would be sold alongside another "perpetual licence" version of
Office.
• It is evident that Microsoft fully supports the SaaS (software as a
service) business model, in which software is rented rather than
purchased. They appear to have taken into account the fact that some
customers still favor the "buy once, use forever" concept.
• It's currently widely believed among observers that
Excel 2019 is the final perpetually licensed version.
Due to the "killer feature" of dynamic arrays, which is
only accessible in Excel 365, the current Excel 2019
version is already significantly behind Excel 365.
PARTS OF MICROSOFT EXCE 2019
• Quick access tool bar - The upper left corner of the screen houses this
toolbar. Its goal is to display the Excel commands that are used the most.
This toolbar can be modified based on our chosen commands.

• Titel bar - At the top of the window is the spreadsheet's title bar. It shows
the name of the current document.

• File tab - The File tab has taken the position of the Office button in Excel
2007. Clicking it will bring up the Backstage view, from which we may
access or save files, make new sheets, print sheets, and carry out other
activities involving files.
• Control buttons - The symbols in the upper-right corner of the window
known as control buttons allow us to change the labels, minimize,
maximize, share, and close the sheet.

• Menu bar - Depending on the application version, labels or bars that allow
changing the currently displayed sheet can be found beneath the diskette,
save, or excel icons. A search bar with a light bulb icon is located here,
along with the menu items File, Insert, Page Layout, Formulas, Data,
Review, View, and Help. These menus' subcategory divisions make it easier
to distribute information and analyze calculations.
• Ribbon/Toolbar - Each menu bar has a variety of components. When a
menu item is selected, a ribbon will display a series of command
alternatives or icons. For instance, if we choose the "Home" tab, we will
see more commands along with cut, copy, paste, bold, italic, and
underline. Similar to this, by selecting the "Insert" tab, we may get
tables, illustrations, extra, suggested visuals, graphic maps, and more.
Conversely, if we choose the "Formulas" option. Add functions, auto
summation recently used, money, logic, text, time, and date, among other
things.
• Dialog box launcher - A little down arrow can be found in the bottom
right of a command group on the Ribbon as a dialog box launcher. We
can investigate further alternatives pertaining to the concerned group by
clicking on this arrow.
• Name box - Location of the current cell, row, or column should be displayed.
We have the choice of selecting several possibilities.
• Formula bar - We can view, add to, or amend the data/formula entered in the
active cell using the formula bar.
• Scrollbars - The tools that let us move the document's vertical and horizontal
perspectives are called scrollbars. By clicking on the internal platform bar or
the side arrows, we can turn this on. Additionally, the mouse wheel or
directional buttons can be used to automatically scroll up or down
• Spreadsheet area - The location where we enter our info is here.
It contains all the spreadsheet's rows, cells, columns, and internal
data. To do toolbar tasks or arithmetic formulae, we can employ
shortcuts (add, subtract, multiply, etc.). The "cursor," a blinking
vertical bar that indicates where to insert the typing, is the
insertion point.

• Leaf bar - The spreadsheet has a leaf bar at the bottom indicating
that sheet 1 is displayed. The spreadsheet that is presently being
worked on is described by this sheet bar. We can use this to rotate
between a number of sheets or add a new one as needed.
• Columns bar - On the entire sheet, columns are rows of boxes
arranged vertically. The formula bar is above this column bar.
The columns are identified by alphabetic letters. After Z, it
will continue as AA, AB, and so on. The alphabet goes from A
to Z. There can only be 16,384 columns in use at one time.

• Rows bar - A series of numbers are expressed in the row bar,

which is on the left side of the page. Start with row one (1),
and as we move the pointer down, more rows will be added.
There are 1,048,576 rows altogether available.
• Cells - Rows and columns are separated from one another on a
spreadsheet by parallelepipeds called cells. The first cell of a
spreadsheet is represented by the letter A from the alphabet
and by one (A1).
• Status bar - The window's status bar, which shows important
information, is located at the bottom. Additionally, it informs
whether a mistake has been made or whether the document is
prepared for printing or delivery.
• View Buttons - The Zoom control is located in the bottom right-
hand corner of the screen, to the left of the group of three
buttons known as the View buttons. Using this technique, we can
view three different types of sheet views in Excel.

• Zoom control - The window's lower-right side contains a zoom

control. We can use it to zoom in or out on a certain portion of
the spreadsheet. It is shown by magnifying icons with the
maximizing (+) or minimizing (-) symbols (-).
MICROSOFT EXCEL 2021
• Functions of Microsoft Excel 2021

• You may simply analyze data with the help of new Excel features like co-
authoring, Dynamic Arrays, XLOOKUP, and LET functions in Excel
2021 for Windows. Note that Excel LTSC 2021 for commercial users
excludes some of the functionality listed below.
PARTS OF MICROSOFT EXCEL 2021
• File tab - The File tab has taken the position of the Office button in Excel
2007. Clicking it will bring up the Backstage view, from which we may
access or save files, make new sheets, print sheets, and carry out other
activities involving files.
• Quick Access Toolbar - The upper left corner of the screen houses this
toolbar. Its goal is to display the Excel commands that are used the most.
This toolbar can be modified based on our chosen commands.
• Control buttons - The symbols in the upper-right corner of the window
known as control buttons allow us to change the labels, minimize,
maximize, share, and close the sheet.
• Title bar - At the top of the window is the spreadsheet's title bar. It shows
the name of the current document.
• Ribbon/ Toolbar - Each menu bar has a variety of components. When a
menu item is selected, a ribbon will display a series of command
alternatives or icons. For instance, if we choose the "Home" tab, we will
see more commands along with cut, copy, paste, bold, italic, and
underline. Similar to this, by selecting the "Insert" tab, we may get
tables, illustrations, extra, suggested visuals, graphic maps, and more.
Conversely, if we choose the "Formulas" option. Add functions, auto
summation recently used, money, logic, text, time, and date, among other
things.
• Menu bar - Depending on the application version, labels or bars that
allow changing the currently displayed sheet can be found beneath the
diskette, save, or excel icons. A search bar with a light bulb icon is located
here, along with the menu items File, Insert, Page Layout, Formulas,
Data, Review, View, and Help. These menus' subcategory divisions make
it easier to distribute information and analyze calculations.
• Name Box - Location of the current cell, row, or column should be
displayed. We have the choice of selecting several possibilities.
• Dialog box launcher - A little down arrow can be found in the bottom
right of a command group on the Ribbon as a dialog box launcher. We can
investigate further alternatives pertaining to the concerned group by
clicking on this arrow.
• Formula bar - We can view, add to, or amend the
data/formula entered in the active cell using the formula bar.
• Scroll bars - The tools that let us move the document's
vertical and horizontal perspectives are called scrollbars. By
clicking on the internal platform bar or the side arrows, we
can turn this on. Additionally, the mouse wheel or directional
buttons can be used to automatically scroll up or down.
• Spreadsheet area - The location where we enter our info is
here. It contains all the spreadsheet's rows, cells, columns, and
internal data.
• To do toolbar tasks or arithmetic formulae, we can employ shortcuts
(add, subtract, multiply, etc.). The "cursor," a blinking vertical bar that
indicates where to insert the typing, is the insertion point.
• Columns bar - On the entire sheet, columns are rows of boxes arranged
vertically. The formula bar is above this column bar. The columns are
identified by alphabetic letters. After Z, it will continue as AA, AB, and
so on. The alphabet goes from A to Z. There can only be 16,384 columns
in use at one time.
• Cell - Rows and columns are separated from one another on a
spreadsheet by parallelepipeds called cells. The first cell of a spreadsheet
is represented by the letter A from the alphabet and by one (A1).
MICROSOFT EXCEL 365
• Functions of Microsoft Excel 365

• Along with tools like Exchange Online, SharePoint Online, or

Skype for Business Online, Office 365 also supports social
networks, real-time collaboration, data analysis, project work,
and security measures.
PARTS OF MICROSOFT EXCEL 365
• Active cell - A cell that is currently selected. It will be highlighted
by a rectangle box and its address will be presented in the address
bar. Clicking on a cell or using your arrow buttons will activate it.
To edit a cell, simply double-click on it or use F2 as well.
• Columns - A column is a vertical set of cells. A single spreadsheet
comprises 16384 total columns. Every column has its own alphabet
for identity, from A to XFD. You can select a column by clicking on
its heading.
• Rows - Cells arranged horizontally make up a row. Total rows in a
worksheet are 1048576. Each row has a unique identifying number,
ranging from 1 to 1048576. By clicking on the row number indicated on
the window's left side, you can choose a certain row.
• Fill handle - It is a tiny dot that may be seen in the active cell's lower
right corner. It aids in the filling of numerical values, text series, range
inserts, serial number inserts, etc.

• Address bar - It displays the active cell's address. It will display the
address of the first cell in the range if you have selected more than one
cell.
• Formula bar - Below the ribbon is the formula bar, which is an input
bar. It allows you to enter a formula in a cell and displays the content of
the currently active cell.

• Title bar - Your workbook's name will appear in the title bar, followed
by the name of the corresponding program ("Microsoft Excel").
• File menu - Like all other apps, the file menu is a straightforward
menu. It offers possibilities such as (Save, Save As, Open, New, Print,
Excel Options, Share, etc).
• Quick Access Toolbar - a toolbar that allows you to rapidly access the settings
you use the most. You can add additional options to the fast access toolbar to
include your preferred selections.
• Ribbon Tab - All of the options menus in Microsoft Excel 2007 have been
replaced with ribbons. Ribbon tabs are a collection of distinct choice groups that
also include the option.
• Worksheet tab - This tab displays every worksheet that is included in the
workbook. Your new workbook will initially have three worksheets with the
names Sheet1, Sheet2, and Sheet3, correspondingly.
• Status bar - The Excel window's bottom has a tiny bar there. As soon as you
begin using Excel, it will provide immediate assistance.
THANKYOU
• GROUP 8