Environment and Social Management System Manual

For Operations and Maintenance

Revision History

Version Date Description Reviewed by Approved by

00 26 May 2022 First Issue HSEQ Officer Project Director

Dang Quang Hung Le Hong Quang
CME
2022-05-26
D.Q.Hung

         
Content
1. LABOR MANAGEMENT
2. TOOLBOX MEETING
3. INDUCTION TRAINING
4. PPEs PROVISION
5. PERMIT TO WORK
6. WASTE MANAGEMENT
7. FIRE FIGHTING
8. FIRST AID
9. EQUIPMENT INSPECTION
10. INSPECTION AND PENALTY
11. DOCUMENTATION STORAGE
12. GRIEVANCE MECHANISM
13. INCIDENT REPORT
Labor management
Record the photo documentation of the employee:
• Identity card number
• Labor contract
• Insurance contract
• Safety certificate group
• Health care certificate
• Degree/ Certificate
• Appointment letter
Audit:
• Internal labor and working conditions management audit checklist

Download file here

Toolbox meeting
Instruction:
• Conduct every day before the work shift
• Follow the Job Safety Analysis and Safe Work Procedure
Record:
• Toolbox talk record

Download file here

Induction training
Instruction:
• Follow the General Induction Training Material (file)
Record:
• Training attendance sheet
Issue:
• Safety Inducted sticker

Download file here

PPEs provision
Instruction:
• Follow the PPE matrix for the job task
Record:
• PPE logbook

Download file here

Permit to work
Record:
• Permit to work for LOTO
• Permit to work for lifting operation
• Permit to work for work at height

Download file here

Access ladder & Lifeline system
Instruction:
• Check safety condition of the ladder cage and access
• Check the lifeline system condition before work
Record:
• Monthly Ladder, Access and Lifeline inspection

Download file here

Waste management
Provided:
• Contract for waste treatment
• Three trash cans (Green, Orange, Red)
• Display signage information
(See the photo for the instruction)
Record:
• Solid waste disposal with Factory Owner
• Solid Waste Management Checklist

Download file here

Fire fighting
Item to be checked:
• Maintain the fire rules
• Follow the checklist
• Maintain the signboard and tag
Record:
• Monthly fire extinguisher inspection checklist

Download file here

First Aid
Instruction:
• Provide first aider
• Check the First aid follow chart and sign board
• Follow the First aid kit checklist
Record:
• Monthly First aid kits inspection

Download file here

Electrical equipment
Item to be checked:
• Follow the checklist
Record:
• Monthly Electrical equipment inspection checklist
Issue:
• Monthly inspection sticker

Download file here

Temporary electrical distribution board
Instruction:
• Follow the wiring diagram
• Sockets outlet condition
• RCD/ ELCB status
Record:
• Electrical distribution board (DB) inspection checklist
Issue:
• Monthly inspection sticker

Download file here

Lock out & Tag out procedure
Instruction:
• Follow the permit to work for lock out & tag out
Record:
• Permit to work for lock out & tag out
• Switching Order
Issue:
• Lock and tag

Download file here

Color code system for equipment inspection
A color code is a system for displaying information by using different colors. The purpose of the
color coding is to make sure materials (with special design), power equipment, hand power tools,
cranes… safe to use.

Color Code Month to be apply Describe

Blue Jan Feb Mar Safe for use

Yellow Apr May Jun Safe for use

Green Jul Aug Oct Safe for use

Orange Sep Nov Dec Safe for use

Red 12 months of the year Must be remove

Standard size for stickers color code

Monthly inspection sticker Safety Inducted sticker

Nhà thầu: …………………………….........
Dự án: Điện mặt trời áp mái nhà máy CJ Food
Tên thiết bị: ............................................

4 cm

3 cm
Ngày kiểm tra: …………………………….. ĐÃ ĐƯỢC HUẤN LUYỆN AN TOÀN
Người kiểm tra:……………………………. SAFETY INDUCTED
Lưu ý: Tem hết hạn sau 30 ngày kiểm tra

8 cm 9 cm

Vật liệu: In decal

Material: Decal printed

Download file here

Standard size for barrier

Tất cả dự án phải sử dụng chóp nón với thanh chắn làm rào cảnh báo tại tất cả khu vực làm việc
All the project must use the safety cones with bar for the barrier at the worksite
Standard size for the signage system
420 mm

297 mm 297 mm
297 mm 297 mm

Vật liệu: In decal dán lên tấm nhựa formex dày 3mm
Material: Decal printed with PVC Foam

Download file here

Lifting operation
Provided:
• Safety cones
• Fire extinguisher
• Spill kit
• Display signage information
(See the photo for the instruction)
Record:
• Monthly crane inspection checklist
Issue:
• Monthly inspection sticker

Download file here

Lifting Plan (must attach with lifting permit)

Download file here

Workshop
Provided:
• Safety cones
• Fire extinguisher
• PPEs for the task such as (welding
mask, face shield, welding gloves,
safety boots etc.)
• Display signage information
(See the photo for the instruction)
Forklift operation
Provided:
• Safety cones
• Fire extinguisher
• Spill kit
• Display signage information
(See the photo for the instruction)
Record:
• Monthly forklift inspection checklist
Issue:
• Monthly inspection sticker

Download file here

Scissor lift/ Boom lift operation
Provided:
• Safety cones
• Fire extinguisher
• Spill kit
• Display signage information
(See the photo for the instruction)
Record:
• Monthly manlift inspection checklist
Issue:
• Monthly inspection sticker

Download file here

Scaffolding
Provided:
• Safety cones
• Safety net
• Scaff-tag
• Display signage information
(See the photo for the instruction)
Record:
• Scaffolding inspection checklist

Download file here

HSE promotion
To provide the good practice at the worksite, We also run HSE campaigns to raise awareness
about the impact of the hazards on work and workplaces and the associated occupational safety
and health challenges and opportunities.
Inspection and Penalty
Instruction:
• Follow the audit plan and checklist
• Record any violations
Record:
• Safety Occupational Health And Environment Inspection Report
Issue:
• Penalty minute (if any)

Download file here

Attachment photos for inspection/ checklist
Photo size

Photo details:
• Ratio 4:3
3
• Date and time
• Landscape

Download file here

Monthly and Quaterly Report

Download file here

Documentation storage
Instruction:
• Hard copy
• Soft copy send to CME if required

Download file here

Grievance mechanism
Instruction:
• Direct contact to the representative
• Fill in the form
Record:
• Grievance Form

Download file here

Incident report
Instruction:
• Direct report to CME
• Make personal observations
• Take photos of the accident scene
• Get witness statements
Record:
• Statement of Witness
• Incident Investigation Report

Download file here

THANK YOU FOR
YOUR ATTENTION