Microsoft Word

Word: Introduction of Word,

creating, editing a document,
modifying and formatting a
document, using the speller in
word, creating and using
macros.

1
 Microsoft Word…
…is the word processing component of the Microsoft
Office Suite.
It is used primarily to enter, edit, format, save, retrieve
and print documents.

2
 Screen Components
The opening screen for
Microsoft Word 2010 looks like this…

Click here when you are ready to continue…

3
 Terminology
While different versions have different
appearances, they all have most of the
same features. If you know what to call it,
you should be able to find it in other
versions.

4
The area outlined in red is called the
title bar.

It displays the names of the open

program (in this case Microsoft Word)
and the name of the current file.

5
This file has not yet been saved so its
name is Document1.

Files created in Microsoft Word are often

referred to as documents and have the
file extension .doc or .docx

6
The area outlined in red contains the
minimize, maximize/restore and close
buttons for the program window.

7
These three buttons are on almost every
window that opens in a Windows based
platform.
They are on Mac windows as well, but
they are circles instead of squares.

8
When you click the minimize button the
program becomes a button on the
Windows taskbar located at the bottom of
the screen.

9
You can restore the document to its
original shape and size by either:
Clicking on the button on the task bar one
time to restore it to active mode,

10
If you have multiple files from the same
program open you will need to select the
one you want to restore to active mode.

11
When you click the maximize / restore
button the program assumes the same
shape and size it was before you
minimized it.
Or
The program window will fill the screen.

12
When you click the close button the
program will ask you if you want to save
the changes if you have made any
changes. Once you have responded to
this question the program will close.

13
The area outlined in red is called the
quick access toolbar.
It contains the most commonly used
commands in Microsoft Word:
1. Save
2. Undo
3. Repeat
14
Microsoft Office 2007 & 2010 use what is
referred to as the “Ribbon” interface. The
area outlined in red comprises the
Ribbon.
The ribbons we are going to go over
today are the default ribbons.

15
You may customize the ribbon and or a
group on the ribbon on your personal
computer to have only the features you
want to use.
In order to do this all you have to do is
right mouse click on the ribbon or the
group you want to customize.
16
The Words File, Home, Insert, etc…
outlined in red are referred to as tabs.
Each tab has several Groups attached to
it.

17
The File Tab menu contains the commands
most commonly associated with the file.
18
The Home Tab Groups contain the commands
most commonly associated with the formatting and
editing of text.

Clipboard Font Paragraph

Styles Editing

19
The Insert Tab Groups contain the commands
most commonly associated with adding
something to the document.

Pages Tables Illustrations

Header/Footer
Links Text
Symbols
20
The Page Layout Groups contain the
commands most commonly associated with
settings that would affect the entire page or
document.

Themes Page Page

Setup Background

Paragraph Arrange
21
The References Groups contain the
commands most commonly associated with
writing a research paper, essay, term paper or
similarly formal documents.
Table Footnotes Citations &
of Contents Bibliography

Captions Index Table of

Authorities
22
The Mailings Tab groups contain the
commands most commonly associated with
documents and files created for mass mailing.

Create Start Write & Insert

Mail Merge Fields

Preview
Finish
Results
23
The Review Tabs groups contain the
commands most commonly associated with
documents which are shared or being prepared
for publication.
Proofing Language Comments

Changes
Tracking Compare
Protect
24
The View Tab groups contain the commands
most commonly associated with the variety of
ways you can “look at” a document or
documents.

Document Show Zoom

Views

Window Macros

25
Word Processing
 The Word Window
Quick Access Toolbar Title bar

Rulers Scroll bar

Status bar
View buttons Zoom slider
27
 Word Wrap
Soft returns
Hard returns

Soft returns
Hard returns

28
 Keyboard Shortcuts
Keys Moves Insertion Point
Left arrow One character left
Right arrow One character right
Up arrow Up one line
Down arrow Down one line
Home Beginning of the line
End End of line
PgUp Up to the previous page
PgDn Down to the next page
29
 Toggle Switches
Show/Hide

Tab

Hard return

Space between words

30
 Page Breaks
Show/Hide on

Hard page break marker

31
 Page Numbers
Placement options Format Page Numbers

Gallery

32
 Page Numbers (continued)
Page Number Click to display formats

Start numbering on page

33
 Cover Page
Cover Page

Gallery

More cover pages

34
 Customize Word
Categories

Descriptions

35
 Headers and Footers
Formatting options Fields to insert Display options Position options

Header area

Footer area

36
 Sections
Page Layout tab Breaks

Section Breaks

37
 Sections (continued)
Previous Next

Link to
Previous active

Section number

38
 Watermarks
Watermark

Watermark
options

Watermark

39
 Spelling and Grammar

Contextual spelling error

Possible spelling error

40
Document Views

Web Layout

Draft

Print Layout Full Screen Reading Outline

41
 Zoom

Magnification Page view layout

Zoom slider

Percent

42
Save a Document

Save as type arrow

Word 97 – 2003

43
Compatibility Mode
Compatibility Mode

44
Compatibility Checker

List of incompatible items

45
 Backup Options
Check to enable AutoRecover Time between AutoRecover saves

Location of the
AutoRecover file

46
 Backup Options (continued)

Advanced

Backup option

47
 Document Inspector
Inspectors

Check for Issues Inspect

48
 Printing Options
Number of copies Preview

Select printer

Settings

Previous Next Zoom

49
Document Properties
Document Properties panel Properties arrow

Close

50
 Summary

• Word processors have features that make it

easy to create documents.
• Consider both the content and look of the
document.
• Create copies of documents and back up
changes at every opportunity.

51
Questions

52
 Copyright

All rights reserved. No part of this publication may be reproduced, stored

in a retrieval system, or transmitted, in any form or by any means,
electronic, mechanical, photocopying, recording, or otherwise, without the
prior written permission of the publisher. Printed in the United States of
America.

53
Exploring Microsoft
Office Word 2010
by Robert Grauer, Michelle Hulett,
and Mary Anne Poatsy

Chapter 2
Document Presentation

54
 Objectives
• Apply font attributes through the Font
dialog box
• Control word wrapping
• Set off paragraphs with tabs, borders, lists,
and columns
• Apply paragraph formats

55
 Objectives (continued)
• Understand styles
• Create and modify styles
• Format a graphical object
• Insert symbols into a document

56
 Typography
Typeface or font Type Style

• Serif • Regular
• Sans serif • Bold
• Monospaced • Italic
• Proportional • Bold italic

57
 Font Attributes
Style

Font
Size

Color

Special Effects

Preview

58
 Font Attributes (continued)
Text Effects Effects

Text Effects

59
 Character Spacing
Advanced

Spacing

OpenType settings
Preview

60
 Change Text Case
Change Case

• Sentence case
• lowercase
• UPPERCASE
• Capitalize Each Word
• tOGGLE case

61
Text Highlighting
Text Highlight Color arrow

62
 Word Wrapping

Date wrapping

Phone number
wrapping
Nonbreaking space

Nonbreaking
hyphen
63
 Paragraph Formatting
• Alignment • Pagination
• Indentation • Borders
• Tab stops • Shading
• Line spacing

64
 Set Tabs
Tab selector Show or hide ruler

Tab position

Tab Selector Icon Type of Tab

L Left tab
T
Center tab
Right tab
T
. Decimal tab
I Bar tab
65
 Leaders Characters
Paragraph Dialog Box Launcher

Dot leaders

Leader characters

66
 Borders and Shading
Borders tab Page Border tab Preview

Line style

Line color

Line width

Horizontal Line

67
 Borders and Shading (continued)
Shading tab Preview

Fill color

Shading options

68
 Bullets and Numbers
Live Preview Bullets Numbering Multilevel List Define New Bullet

69
 Columns
Preset columns

Spacing between
Number of columns columns

Column width

70
 Nonprinting Formatting Marks
End of paragraph Tab Nonbreaking hyphen

Regular hyphen Nonbreaking space Regular space

71
Text Alignment

72
Paragraph Indents

Measurement for indent

First line indent

Hanging indent

73
 Line and Paragraph Spacing

Paragraph spacing Line spacing

Before the paragraph

After the paragraph

74
 Widows and Orphans
Lines and Page Breaks tab
Widow/Orphan Control

Keep with next

Keep lines together

75
 Styles
Quick Style More Styles Dialog Box Launcher

Styles pane

76
Styles (continued)

Show Preview

Options

New Style Style Inspector Manage Styles

77
Modify Styles
Style name

Format
specifications

Preview

Format

78
 Style Pane Options

Styles to show

79
 Outline View
Outline view controls

Paragraph expanded

Paragraph collapsed

Outline
80
 Graphical Objects

Size group

Original size graphic

Sizing handles Scale

Lock proportions

81
Text Wrapping
Wrap Text

82
 Picture Quick Styles
Pictures Styles More arrow Soft Edge Oval

Original

83
 Cropping
Cropping handles Crop

Portion to discard Original photograph

84
Contrast and Brightness

Presets

Brightness

Contrast

85
Symbols
Symbol

Symbol gallery

More Symbols

86
 Summary

• Typography gives your document a polished,

professional look.
• Alignments, indentation, and line spacing make
the document readable.
• Styles provide consistency.
• Graphics enhance the document.

87
Questions

88
 Copyright

All rights reserved. No part of this publication may be reproduced, stored

in a retrieval system, or transmitted, in any form or by any means,
electronic, mechanical, photocopying, recording, or otherwise, without the
prior written permission of the publisher. Printed in the United States of
America.

89
Exploring Microsoft Office
Word 2010
by Robert Grauer, Michelle Hulett,
and Mary Anne Poatsy

Chapter 3
Collaboration and Research

90
 Objectives
• Insert comments in a document
• Track changes in a document
• Acknowledge a source
• Create and modify footnotes and endnotes

91
 Objectives (continued)
• Insert a Table of Contents and Index
• Add other reference tables
• Create cross-references

92
Inserting Comments
Initials of reviewer

Markup balloon

Comment

93
 Reviewing Pane
Reviewing Pane arrow Previous Next

Reviewing Pane

94
Show Markup
Show Markup

95
 Tracking Changes
Track Changes active Accept Reject

Reviewer’s name,
Markup balloon
date and time of
for deletion
revision

Changed lines

96
 Markup Views
Original: Show Markup selected Display for Review arrow

Deleted text Inserted text

97
Customize Track Changes
Track Changes
arrow

98
 Acknowledging a Source
Insert Citation Type of Source

Fields for
bibliography

99
 Share and Search for Source

Master List Current List

100
Bibliography
Bibliography

101
 Writing Styles
Common writing styles Style arrow

102
 Footnotes and Endnotes

Separator line

Footnote number Footnote text

103
Footnotes and Endnotes
Footnotes & Endnotes Dialog Box Launcher

104
Table of Contents
Fancy Formal

Modern Simple

105
 Index
Fancy Formal

Modern Simple

106
Exploring Microsoft Office
Word 2010
by Robert Grauer, Michelle Hulett,
and Mary Anne Poatsy

Chapter 4
Document Productivity

107
 Objectives
• Insert a table
• Format a table
• Sort and apply formulas to table data
• Convert text to a table

108
 Objectives (continued)
• Select a main document
• Select or create recipients
• Insert merge fields
• Merge a main document and data source

109
 Tables
Column

Row

Cell

110
 Insert a Table
Select cells for table size

Insert Table

Size in rows and columns

111
 Select a Table
Table Move handle Design Layout

112
 Insert and Delete
Delete Insert commands Layout

113
 Merge and Split Cells
Merge Cells Split Cells

Selected
cells

114
 Change Height and Width

Table Row Width

Wrapped data
Table Column Width

115
Formatting a Table
Table Tools Design

Styles More Shading Borders

Live Preview

116
 Table Position and Alignment
Properties Cell alignment options Text Direction Cell Margins

Table alignment Custom indent

options

Text wrapping
options

117
Sorting and Applying Formulas
Sorted by date

Formula calculates total

118
Calculate with Table Formulas
Formula

G3

G12

Formula to calculate total

Number format

119
Sort Data
Sorted in ascending order by date

120
 Sorting Data (continued)
Sort by list

Header row selected

Table data selected

121
Convert Text to Table
Table Number of columns

122
 Mail Merge

Merge fields

123
Mail Merge (continued)
Fields to merge

124
Mail Merge (continued)

125
 Selecting a Main Document
Categories of documents

Wizard

126
Using the Wizard
Directions

Next

Previous

127
 Selecting Recipients
Fields

Header row

Record

128
 Create a Data Source

New record

New Entry

Delete Entry

Customize Columns

129
 Editing a Data Source
Edit Recipient List

Name of Data Source

Edit

130
 Using an Excel Worksheet
Select Recipients

Excel Files

131
 Using an Access Database

Field names

Data in table format

132
Database Tables and Queries

Query results

Database table

133
Match Fields with Database
Database fields Match Fields

Fields in the recipient list

134
 Sorting and Filter Records
Remove check to omit recipient

Sort

Filter

Additional options

135
 Sorting the Data Source
Sort order Sort Records

Available fields

136
 Inserting Merge Fields
Available fields in data source

Merge field

137
 Merging

Merged fields

Documents merged

138
 Merging to E-mail
Select Recipients Finish & Merge

139
 Summary
• Tables organize information, making it easy to
read and understand.
• Mail merges save time and energy when
preparing personalized documents.

140
Questions

141
 Copyright

All rights reserved. No part of this publication may be reproduced, stored

in a retrieval system, or transmitted, in any form or by any means,
electronic, mechanical, photocopying, recording, or otherwise, without the
prior written permission of the publisher. Printed in the United States of
America.

142
 Figure Captions
Insert Caption

Chart selected
Label

Numbering

143
 Table of Figures
Insert Table of Figures

Tab leader style

Formats

144
Table of Authorities
Selected
Mark Citation text

Mark the
selected
entry

Mark all entries

to the same case
in document

Case denoted
by braces

145
 Cross-References
Insertion point where page number will display Cross-reference

Reference
Reference type
element

Hyperlink

146
 Summary
• Collaboration features enable you to insert
comments and track changes in a document.
• Tools, such as footnotes, endnotes, and
bibliographies, enable you to acknowledge
sources.
• Supplemental document components assist
readers in finding information.

147
Questions

148
 Copyright

All rights reserved. No part of this publication may be reproduced, stored

in a retrieval system, or transmitted, in any form or by any means,
electronic, mechanical, photocopying, recording, or otherwise, without the
prior written permission of the publisher. Printed in the United States of
America.

149