Introduction

Document management system is an automated software solution for organizing, securing, capturing,

digitizing, tagging, approving, and completing tasks with your business files. Although most document

management systems store data in the cloud, it’s much more than just cloud storage. Document

management is a system or process used to capture, track and store electronic documents such as PDFs, word

processing files and digital images of paper-based content. Document management can save you time and money.
 DMS Working
• Document management system (or commonly misspelled as DMS system) is the digital and central archiving of all

incurring documents. In addition to revision-proof archiving, documents are also managed, starting from their

creation.

• A document management solution accompanies the entire lifecycle of a document: Beginning with the creation and

capture, through distribution and processing, to archiving or deletion.

Why do we need DMS ?

The chance of lost documents will reduce significantly and you won't have to create copies when

distributing the documents to other employees. Other advantages are:

• Improved control choices and more transparency

• There is no requirement for distribution copies

• Minimization of errors

• Document security is improved, which means fewer documents are lost

 Step Wise Processes, Procedure and method proposed
Phase I Phase II Phase III

Setting up of site Preparation Capturing process - Scanning documents Saving of documents from computer to server

Requirement Understanding Naming convention Providing Administrative access to DMS

Creating DMS Access for Department Users with

Marking of the Department Old Files Tagging documents as per the file details
Registration.

Segregation of files Year-wise, Month Wise etc Document Numbering Access Control

Looking out for damaged documents etc Data Validation and Approval Process Searching of files from Metadata

DMS Application Development – Platform: .NET Creating Metadata & Linking Files Retrieval / Access of data

Software Front End: ASP.net

File Version Handholding and Training Phase
 
Data backup transfer to UDHD server
Software Back End: SQL Data Backup
Integration Process- AMC Phase
Operating System: Windows XP
 
Thank you