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Project Cost Management: - Neeraj Sharma - Nishma Bajracharya - Prasansa Shrestha - Sajeeb Chand
Project Cost Management: - Neeraj Sharma - Nishma Bajracharya - Prasansa Shrestha - Sajeeb Chand
• Neeraj Sharma
• Nishma Bajracharya
• Prasansa Shrestha
• Sajeeb Chand
What is Cost and Project Cost
Management?
dollars
Project cost management includes the processes required to
ensure that the project is completed within an approved budget .It
is also called life –cycle cost.
Project managers must make sure their projects are well
After developing a good resource requirements list, PMs and their teams
must develop several estimates of the costs for these resources.
Cost Estimating
The accuracy of a project estimate will increase as the project
progresses through the project life cycle.
The costs for schedule activities are estimated for all resources that
will be charged to the project which is not limited to labor, materials,
equipment, services, and facilities, as well as special categories
such as inflation allowance or a contingency cost.
Inputs / Tools & Techniques / Outputs
Cost Estimation Inputs
Enterprise Environmental Factors
Cost of Quality
Total costs incurred by investment in preventing non standard to
requirements,
Appraising the product or service for conformance to requirements,
and failing to meet requirements (rework).
Failure costs are often categorized into internal and external.
Failure costs are also called cost of poor quality.
Cost Estimating: Outputs
Requested Changes
The Cost Estimating process may generate requested changes
(Section 4.4.3.2) that may affect the cost management plan
(Chapter 7 introductory material), activity resource requirements
(Section 6.3.3.1), and other components of the project management
plan. Requested changes are processed for review and disposition
through the Integrated Change Control process (Section 4.6).
Formal periodic limitations of the expenditure of project funds can be given in the
project charter or contract. These funding constraints are reflected in the project
scope statement, and can be due to annual funding authorizations by the buyer’s
organization or other entities like government agencies.
The project work breakdown structure (WBS) provides the relationship among all the
components of the project and the project deliverables
WBS Dictionary The WBS dictionary and related detailed statements of work
provide an identification of the deliverables and a description of the work in each
WBS component required to produce each deliverable.
Cost Budgeting: Inputs
The cost estimates for each schedule activity within a work package are aggregated
to obtain a cost estimate for each work package.
The amount and type of additional details supporting the schedule activity cost
estimate vary by application area. Regardless of the level of detail, the supporting
documentation should provide a clear, professional, and complete picture by which
the cost estimate was derived.
Cost Budgeting: Inputs
Project Schedule
The project schedule includes planned start and finish dates for
the project’s schedule activities, schedule milestones, work packages, planning
packages, and control accounts. This information is used to aggregate costs to the
calendar periods when the costs are planned to be incurred.
Resource Calendars
A composite resource calendar for the project documents working days and
nonworking days that determine those dates on which a specific resource,
Whether a person or materiel, can be active or is idle.
Cost Budgeting: Inputs
Contract
The cost management plan component of the project management plan and other
subsidiary plans are considered during cost budgeting.
Cost Budgeting: Tools and Techniques
Cost Aggregation
Reserve Analysis
The cost baseline is a time-phased budget that is used as a basis against which to
measure, monitor, and control overall cost performance on the project. The cost
baseline is a component of the project management plan.
Funding requirements, total and periodic (e.g., annual or quarterly), are derived from
the cost baseline and can be established to exceed, usually by a margin, to allow for
either early progress or cost overruns. Funding usually occurs in incremental
amounts that are not continuous, and, therefore, appears as a step function. The
total funds required are those included in the cost baseline plus the management
contingency reserve amount.
Cost Budgeting: Output
Cost Management Plan (Updates)
If approved change requests result from the Cost Budgeting process, then the cost
management plan component of the project management plan is updated if those
approved changes impact the management of costs.
Requested Changes
The Cost Budgeting process can generate requested changes that affect the cost
management plan or other components of the project management plan. Requested
changes are processed for review and disposition through the Integrated Change
Control process.
Cost Control : Change is inevitable, success is
optional