GUIDELINES ON FILE

ARCHIVING AND
USE OF THE GOOGLE DRIVE

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CONTENT
1) Updating of the LGPMS-SGLG Directory
2) Merging of Documents
3) Renaming files
4) Viewing and downloading materials from the
Google Drive

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CONTENT
5) Uploading of files to the Google Drive
6) Monitoring of the Regional Assessment,
Activities and Data Entry
7) Change Request Uploading

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Updating of the LGPMS-SGLG
Directory

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Updating of the Directory
1. Sign in to your Google Mail Account
2. Once signed in, click on the Apps button on the upper right
corner of your Google Mail window
3. Choose the Google Drive icon
4. Go to the “Shared with me” tab located in the left side of the G-
drive window
5. Look for the “2022 SGLG Assessment” folder and double-click

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Updating of the Directory
Notes:
• Gmail accounts are required to access 2022 SGLG folders and the
files contained within
• Nominate one main Gmail account per Region (for multiple accounts)
• Kindly ensure that the Directory is updated with your latest contact
details to ensure ease of access to the relevant folders
• For any modifications/changes to be made, kindly send an email to
lgpms.sglg@gmail.com

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Merging of Documents

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Merging of Documents
What are the documents to be
uploaded?
FORMS 2 FORMS 3 SELECT MOVs

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Merging of Documents
Notes:
• One PDF file for FORMS, One PDF file for
CERTIFICATIONS, and
One PDF file for MOVs
• With complete pages
• Clearly scanned, with legible writing
• For MOVs, documents must be in sequence according
to TAB C.
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Merging of Documents

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Merging of Documents

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File Name Format

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Codes Reference:
Table 2. Region Code Format
REGION REGION REGION REGION
CODE CODE
       

I R1 IX R9
       

II R2 X R10
       

III R3 XI R11
       

IV-A R4A XII R12

       

IV-B R4B XIII R13

       

V R5 CAR CAR
       

VI R6 BARMM BARMM
       

VII R7 NCR NCR

       

VIII R8

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File Name Format
How to rename files?

Table 3. By Form / Document Upload Format

Form /
Filename Format Sample
Document

Forms 2 M_RegCode_LGUName_Forms2 M_CAR_Tineg_Forms2

Forms 3 C_RegCode_LGUName_Forms3 C_R11_Tagum_Forms3

MOVs P_RegCode_LGUName_MOVs P_R6_Aklan_MOVs

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 Accessing the
SGLG Google Drive in a flash

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Accessing Google
Drive 1) Go to your “Shared with me folder”, 2)
choose 2022 SGLG Assessment folder,
right-click and 3) choose Add to My Drive

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Accessing Google
Drive

The 2022 SGLG Assessment folder will be

added to your own spread of files

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Viewing and Downloading files from
SGLG Google Drive

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Viewing Files
2022

(1) Right-click on the relevant file and

choose among the drop-down options
“Preview” or “Open with” to see the file
on your screen

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Downloading Files
2022

(2) To download the file, right-click on the

file and choose the “Download” option
from the drop-down choices

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Viewing and Downloading
Files

This is the view of the screen when the file

is double-clicked. From here, you can (2)
download the file by clicking on the arrow
icon encircled above

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Uploading Files to SGLG Google Drive

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Uploading Files

Once inside the “2022 Filled-Up” folder, (1)

double-click the respective folder for your
Region, then (2) your Province

REGION 2_2022 1

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Uploading Files
3

To upload the PDF (merged required

forms) (3) click “New” on the upper left
corner of the window, (4) click on the
merged file, then (5) choose the “Open”
button to initiate uploading
3
For file name format, please refer to Table 1 & 2 on the
“Rename your file” section of this presentation

5
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Monitoring of the Regional Assessment,
Activities and Data Entry

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Updating Status

2022

2022

2022

2022

2022

2022 Double-click on the “2022 Monitoring

Sheets” folder

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Updating Status
2022

Fill-up with the following details

1. RAT Deployment: RAT Leader details, CSO details

2. Onsite visit: scheduled and actual dates
3. Submission of Documents for Liquidation
4. Google Drive Upload Status
5. SGLG Data Entry

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Updating Status
2022

Fill-up with the following details

1. Orientation: scheduled and actual dates
2. Participants
3. List of LGUs

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Updating Status
2022

Fill-up with the following details

1. Utilized Tranche 1: Regional Orientation

2. Utilized Tranche 2: Regional Assessment (Onsite Visit,
Online Data Entry & Google Drive Uploading / Calibration / CSO
Honorarium)

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Change Request Uploading

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Change Request
Uploading

Once inside the “2022 Change Request

Forms” folder, click the respective folder
for your (1) Region, then (2) your Province.
Upload therein your accomplished Change
Request Form.

Filename Sample: BLGF_IRA_C_NCR_San Juan

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SALAMAT PO!

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