UAF Graduate School’s

Tips & Tricks for Writing Your

Thesis in MS WORD
Presented by
Shelly Baumann, Coordinator
202 Eielson Building (907) 474-7464
PO BOX 757560 (907) 474-1984 fax
Fairbanks, AK 99775-7560 gradschool@uaf.edu
http://www.uaf.edu/gradsch/
General Thesis Information
 Thesis Formatting Workbook

 Thesis Formatting Workshop

 Thesis Submittal Form:

 Master’s
 PhD
 Microsoft Office
2003 vs. 2007
 Interface is very Program 2003 Ext. 2007 Ext
different and takes a
bit of getting use to. Word .doc .docx
 Files saved with the
default setting in Excel .xls .xlsx
Office 2007
CANNOT be opened Power .ppt .pptx
by earlier versions. Point
 To change go to Access .mdb .accdb
tools, options, &
save tab
MS Word Compatibility
Revealing Your Formatting

Find this button

on your toolbar
Page Setup: Mac
 MARGINS
Page Setup: Windows MS
Word 2003 or Earlier
 MARGINS
 Left: 1.5
 Right: 1.0
 Top: 1.5
 Bottom: 1.0
Margins: Windows MS Word
2007
Widows & Orphans
Section and Page Breaks
Section and Page Breaks cont.
 Use page breaks when
format stays the same
 Use section breaks (next
page) when format
changes or between
chapters
 For example, use for
landscape table or figures!
That page will be
landscape and the rest
portrait.
Inserting Breaks:
MS Word 2007
Header/Footer: Mac

Format page numbers

Header/Footer: Windows MS
Word 2003 or Earlier
Header/Footer: Windows MS
Word 2007
Page Numbers: Mac
 Click on INSERT in
the menu bar

 Then click on PAGE

NUMBERS
Page Numbers: Windows MS
Word 2003 or Earlier
Page Numbers: Windows MS
Word 2007
Formatting Page Numbers
Landscape Page Example

 Page Number is
in the upper right
hand corner
 1” from top &
right
Styles for Mac
 Formatting Palette
Styles for Mac cont.
Styles for Mac cont.
Styles for Windows Word 2003
or Earlier
Styles for Windows Word 2003
or Earlier cont.
Styles for Word 2007
Styles for Word 2007 cont.
Outlined Numbering for Mac &
Word 2003 or Earlier
 Select a Heading
(Chapter or
Subsection)
 Right Click
 Select Bullets &
Numbering
Outlined Numbering cont.
 Select the style you
prefer
 All can be modified
using the
CUSTOMIZE button
Outlined Numbering cont.
 To modify
 Click Customize
 You must select and
modify each level you
will be using in your
document.
Outlined Numbering for Word
2007
 To modify or
customize the list
Figures: Inserting from File
Formatting Figures: Mac
Formatting Figures : Windows
 Right click on the picture
Formatting Figures: Word 2007
Captions for Figures
 Select the figure
 Right click
 Select Caption
 If caption is not an
option, then go to
INSERT in the main
menu bar and select
CAPTION.
Captions cont.
Captions cont.
What a Figure with Caption
Feature Should Look Like
Tables
Tables:
Windows MS Word 2007
Tables: Inserting & Deleting
Columns & Rows
Captions for Tables
 Find the cross and
select
 Then right click
 Select Caption
 If Caption is not an
option, then go to
Insert and select
Caption
Table of Contents: Mac
 Leader Dots
Table of Contents: Windows
Table of Contents: Word 2007
Leader Dots
 Go to Format and
Tabs
 6 for UAF
requirements rather
than 6.5
Tabs & Leader Dots:
MS Word 2007

 On the Page Layout tab, click the

Paragraph Dialog Box Launcher.

 In the Paragraph dialog box, click

Tabs.
When All Else Fails
 If the Table of Contents will not cooperate after
the last time you update, then insert leader dots
with the tab.
 If a table or figure will not print with the
document print it separate.
Resources
 Writing Your Dissertation with Microsoft
Word: A step by step guide by Vincent
Kiernan
 The WEB
 A refresher on this workshop or the Thesis
Formatting workshop go to:
http://www.uaf.edu/gradsch/current/ready-
to-graduate/
The Perfect Thesis/Dissertation
 If the Graduate School deems you have a
perfectly formatted thesis.
 Then we will pay $100 towards your thesis
binding costs!
Electronic Copy is Now
Required
 You are now required to submit an
electronic copy (searchable .pdf or .doc)
when you turn in your copy for format
check and when you submit your final
copies
 Thank You!
 Please fill out the evaluation form.