Project Management

• What’s a project?
- A project is a one-time-only set of inter-related
activities with a definite beginning and ending point in
time to create a unique product/service system.
• PMI definition
– A project is a temporary endeavor undertaken to create
a unique product or service
• A project manager
– conductor, coach, captain

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 Project Attributes
• Purpose
• Life cycle
• Interdependencies of tasks
• Uniqueness

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 PM Job Functions
• Define scope of project
• Identify stakeholders, decision-
makers, and escalation
procedures
• Develop detailed task list (work
breakdown structures)
• Estimate time requirements
• Develop initial project
management flow chart
• Identify required resources (HR,
tools, etc.) and budget
Project Management
• Evaluate project requirements
• Identify and evaluate risks and
prepare contingency plan
• Identify interdependencies
• Identify and track critical
milestones
• Participate in project phase review
• Secure needed resources
• Manage the change control
process
• Report project status
3
 Project Management Skills
• Leadership
• Communications
• Problem Solving
• Negotiating
• Influencing the Organization
• Mentoring
• Process and technical expertise

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 Knowledge Areas
• Project integration management
• Scope
• Time
• Cost
• Quality
• Human resource
• Risk Management
• Communication
• Procurement

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Framework

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 Strategy
• Mistake Avoidance
• Development Fundamentals
• Risk Management
• Schedule-Oriented Practices

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 Four Project Dimensions
• People
• Process
• Product
• Technology

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 Process Groups
• 1. Initiating
• 2. Planning
• 3. Executing
• 4. Controlling
• 5. Closing
• Note: these can be repeated for each phase
• Each process is described by:
• Inputs
• Tools & Techniques
• Outputs

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Process Groups

Source: Project Management Institute

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Process Links

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 Statement of Work (SOW)
I. Scope of Work: Describe the work to be done to detail. Specify the hardware and
software involved and the exact nature of the work.
II. Location of Work: Describe where the work must be performed. Specify the
location of hardware and software and where the people must perform the work
III. Period of Performance: Specify when the work is expected to start and end,
working hours, number of hours that can be billed per week, where the work must
be performed, and related schedule information. Optional “Compensation”
section.
IV. Deliverables Schedule: List specific deliverables, describe them in detail, and
specify when they are due.
V. Applicable Standards: Specify any company or industry-specific standards that
are relevant to performing the work. Often an Assumptions section as well.
VI. Acceptance Criteria: Describe how the buyer organization will determine if the
work is acceptable.
VII. Special Requirements: Specify any special requirements such as hardware or
software certifications, minimum degree or experience level of personnel, travel
requirements, documentation, testing, support, and so on.
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 Project Charter
• A high-level project description:
– Business need, product, assumptions
• Often precedes SOW

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 Project Charter
• Typical outline
– Overview
• Business need
• Objectives
• Method or approach
– General scope of work
– Rough schedule & budget
– Roles & responsibilities
– Assumptions

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 Tracking
• Cost, effort, schedule
• Planned vs. Actual

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 Measurements
• To date and projected
– Cost
– Schedule
– Effort
– Product features
• Alternatives
– Earned value analysis
– Defect rates
– Productivity
– Complexity

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