LETTER WRITING

Ns. Nana Rochana, S.Kep, MN

Types of Letters

 Formal letter  certain pattern and formality (e.g business letter)

 Informal letter  personal information (e.g love letter, penpal letter)
 Business letter  formal business correspondence (e.g orders, claims,
complaints)
 Official letter  informing branches, office of official info (e.g regulations,
rules, procedures)
 Social letter  occasion of special social event ( e.g congratulatory, invitation
letter)
 Employment letter  employment process ( e.g promotion, application letter)
Formal letter Structure

1. Sender’s address
2. Date
3. Receiver’s address
4. Greeting
5. Subject
6. Body of the letter
7. Closing of the letter
8. Signature and name
D- 1801, Neptune Society, DS Marg, Lower Parel, Mumbai 400 008.
11th June 2018.
To,
The Editor-in-Chief, Hindustan Times, Main Street, Mumbai 400 001.
Sir,
Subject: Construction work in our locality during monsoon season causing us difficulties.
Through the medium of your esteemed and respected daily, I wish to inform the municipal authorities of the difficulties the
residents of my locality are facing due to the construction and repair work currently happening in our area. Monsoon
season has started a few days ago and is compounding our problems.
The repair work has been ongoing for five weeks now and is falling way behind schedule. And now with the current
weather conditions, we are having persistent problems of water logging and flooding in our area. Another worry is about
the accidents that may occur due to the debris lying around the road. Diseases caused due to waterlogging are another one
of our concerns.
Therefore I wish to draw the attention of the concerned authorities with the help of your newspaper. Hopefully, you will be
able to help us in drawing their attention and resolving this matter at the earliest. Thank you
Best regards,
**signature**
[Mr. XYZ]
Informal letter structure
No rigid structure
1. Address
2. Date
3. Greeting
4. Introduction
5. Body
6. Conclusion
7. Closing of the letter
8. Signature and name
Passive voice exercise
1. The Government is planning a new road near my house
2. My grandfather built this house in 1943
3. Picasso was painting Guernica at that time
4. The cleaner has cleaned the office
5. He had written three books before 1867
6. John will tell you later
7. By this time tomorrow we will have signed the deal
8. Somebody should do the work
9. The traffic might have delayed Jimmy
10. People speak Portuguese in Brazil
Passive voice exercise
1. Everybody loves Mr Brown
2. They are building a new stadium near the station
3. The wolf ate the princess
4. At six o'clock someone was telling a story
5. Somebody has drunk all the milk!
6. I had cleaned all the windows before the storm
7. A workman will repair the computer tomorrow
8. By next year the students will have studied the passive
9. James might cook dinner.
10. Somebody must have taken my wallet.