DEPED COMPUTERIZATION PROGRAM (DCP)

PACKAGE
RICO PAULO G. TOLENTINO
Division Information Technology Officer
DO 78, S. 2010 – GUIDELINES ON THE IMPLEMENTATION OF
THE DEPED COMPUTERIZATION PROGRAM (DCP)

The objectives of the DepEd Computerization Program are as follows:

 Provide ICT packages to public schools that are responsive to the needs
of the K-12 curriculum;
 Integrate ICT in the teaching and learning process;
 Raise the ICT literacy of learners, pupils, teachers, and school heads;
 Improve computer-to-student ratio in the public schools;
 Improve the replacement cycle of ICT packages
 DCP Process Overview
Planning

Pre-
Deployment After Sales Utilization
Deployment

Warehouse School
Inspection Inspection

Monitoring
COUNTERPART REQUIREMENT

 Multimedia Classroom
 Computer Tables
 Chairs
 Grills for Doors and Windows
 Stand Fan/Air Conditioner
 Proper Electrical Wiring and Outlets duly certified by municipal electrician
 Sufficient Electrical Lighting
 Provision of adequate security mechanism
 Organized School Inspectorate Team
DCP PRE-DEPLOYMENT
 PRE-DEPLOYMENT STAGE
1. Principal/ Finds funds/resources to fulfill the counterpart requirements as listed in School Readiness Checklist.
School Head
Informs Division ITO of school readiness
2. Division IT Assesses the recipient schools based on the list from the DepED Memo; fills out and signs the School
Officer Readiness Checklist;
Forwards the accomplished checklist to Regional IT Officer copy furnished DCP/ICTS;
3. Regional Reviews the list of schools as to the completeness of the assessed schools as against the list as per
IT Officer DepEd Memo on DCP recipient schools;
Forwards to DCP/ICTS the complete list of schools assessed;
4. DCP/ICTS Gives advance info to regional ITOs on the proposed recipient list. As soon as a notice to proceed has
been received by the winning bidder, a DepEd memo on the DCP batch is issued and is published in the
DepEd Website;

Conducts meeting with the supplier and the Inspection Group to agree on the following:
Inspection strategies and schedule
Deployment strategies and timelines
 DCP PRE-DEPLOYMENT
Inspection (Warehouse)

•Pre-delivery inspections are conducted to inspect the quantity and quality

(functionality) of furniture/equipment in accordance with the technical
specifications and the conditions stipulated in the contract.

Inspections are conducted at DepEd's discretion but must be agreed with the
supplier with at least one day's notice by the end-user to the supplier.

The sampling selection of items to be inspected can be at random

Depending on the size/importance of the contract, the inspection process may

include several inspection sessions including presence at the final stage when the
furniture/equipment is prepared/ready for delivery to respective localities.
DCP DEPLOYMENT STAGE
• The supplier shall deliver and install the DCP computer
packages in all recipient schools and train school
representatives within the prescribed timeline;

• Deployment shall be done during school/business days only;

• Replacement of Recipient School/s shall have the following
requisites:
 School Principal shall issue a letter that the school is not ready to be
recipient;
 Division ITO to recommend to SDS replacement school for approval;
 ICTS informs the Supplier regarding the replacement school .
RESPONSIBILITIES
Principal/ Prepare a school memo designating school personnel who are authorized
School Head to inspect and receive DCP package. Copy furnish Division ITO;

Informs the personnel in-charge to receive the package on the schedule of

delivery;
Division IT Officer Informs recipient schools on the schedule of delivery of the DCP package;

Regional IT Officer Forwards the schedule of delivery to all Division ITO

DCP/ICTS Informs Regional ITO on the schedule of delivery in all recipient schools in
all the divisions of the concerned regions;
Supplier Coordinates with the Division ITO and informs the schedule of delivery in
the recipient schools;

Communicate with recipient schools to inform the specific dates on the

deployment activities
DOCUMENATION

Delivery Receipt (DR)

Inspection and Acceptance Report (IAR)
SAMPLE DELIVERY RECEIPT
 DCP DEPLOYMENT STAGE
Phase Supplier School Responsibilities
Responsibilities
Training Provide the required School should have 3-10 of its personnel/representatives
training based on the participate in the Training Course provided by the
Terms of Reference Supplier’s service partner. The participants should see to it
(ToR) that the topics and the prescribed training duration in the
ToR is followed.
Training on various
topics is centered on the The school personnel/representatives sign the attendance
operation and sheet that forms part of the Training Checklist (Figure 5). As
maintenance of the proof of attendance, attendees are advised to prepare
computer equipment. beforehand a copy of their front and back photocopy of
School ID/DepEd ID.
 
After the completion of the training, the school
Principal/authorized representative signs the training
checklist.
 
The supplier’s service partner should provide the materials
such as handouts, videos, presentations that were used
during the training.
INSPECTION AT DELIVERY
 Conducted SITE Committee (SIC)
by the School Inspection

 At least two (2) school personnel need to be present to conduct the inspection.

 The inspection procedures may be guided by special instructions/guidance

resulting from the pre-delivery inspection conducted by the central office
inspectorate teams (when applicable).

 Items not in accordance with the technical specifications or which include

defects and broken parts can be rejected and returned to the supplier for
replacement/rectification.

 At least 2 members of SIC shall sign in the inspection portion of the IAR

 School property custodian shall accept the school furniture and sign the
acceptance portion of the IAR.
 RESPONSIBILITIES
Phase Supplier School Requirements
Requirements

Acceptance For payment The School Inspection Committee shall sign the Inspection
purposes, secure a and Acceptance Report (IAR) prior to the acceptance by
copy of the signed the Property Custodian.
IAR, have a copy of
pictures in any stage Supply Officer/Designated Property Custodian returns
of the deployment. original copy 1 of IAR to the supplier for payment purposes.

The School Property Custodian provides copy of the IAR to

the Division Office – Supply Office for Booking-Up
The Division IT Officer shall facilitate the signing of
Certificate of Final Acceptance and IRP for signature of the
Division Supply Officer and Schools Division
Superintendent.
SAMPLE IAR
MONITORING & EVALUATION
UTILIZATION OF DCP

Log Book/Sheet
Reflected on DLL
Data File
Users Output
REMINDERS

 Maintain the DEFAULT wallpaper of the COMPUTERS and LAPTOPS.

 Utilize the DepEd Portals (e.g. DepEd and Division website, LRMDS,
etc.
 Maximum utilization of DCP Package across learning areas, and various
school and DepEd-related activites.
DO 36, S. 2011 – DEPED POLICY ON REPAIR AND MAINTENANCE
OF COMPUTER UNITS THAT ARE OUT OF WARRANTY