Empo.

Tech Lesson5

• Hyperlink
• Embedding files
and data in
PowerPoint

Prepared by: Teacher Glenchel

Hyperlink
• Is a reference to another file that is represented by a
word, an image, or any document element on a
document processor.

• The file referred to by the hyperlink can be accessed by

clicking or hovering the cursor on the hyperlink itself.
2 Types of Links
• 1) Anchor Link
- This is a hyperlink that points to a portion of the same document.

- The contents are embedded in the same document but are located in some other
location within the document.

• 2) Inline Link
- This is a hyperlink wherein the content is located in other or remote files.

- The contents of the link are not embedded in the document.

Add a hyperlink to a slide
• The fastest way to create a basic web hyperlink on a PowerPoint slide
is to press Enter after you type the address of an existing webpage
(such as http://www.contoso.com).

• You can link to a webpage, or you can link to a new document or a

place in an existing document, or you can begin a message to an
email address.
• Link to a website

1.Select the text, shape, or picture that you want to use as a hyperlink.
2.Select Insert > Hyperlink.
3.Select Existing File or Web Page, and add the:
1. Text to display: Type the text that you want to appear as hyperlink.
2. ScreenTip: Type the text that you want to appear when the user hovers over the
hyperlink (optional).
3. Current Folder, Browsed Pages, or Recent Files: Select where you want to link
to.
4. Address: If you haven't already selected a location above, insert the URL for the
web site you want to link to.
5. If you link to a file on your computer, and move your PowerPoint presentation to
another computer, you'll also need to move any linked files.
6. 4. Select OK.
Insert a linked object or embedded object

• When you embed a PowerPoint presentation object in your

document, Word runs the PowerPoint slide show when you
double-click the presentation object in the document. You
cannot edit the presentation within the document. The
presentation object can be embedded only, not linked.
Link an entire Excel worksheet to PowerPoint
1. In PowerPoint, on the Insert tab, click or tap Object.
2. In the Insert Object dialog box, select Create from
file.

3. Click or tap Browse, and in the Browse box,

find the Excel workbook with the data you want
to insert and link to.
4. Before you close the Insert Object box, select Link,
and click OK.

Important: The linked object in your presentation

displays all the data from the active, top worksheet in
the linked Excel workbook. When you save the Excel
workbook, make sure the worksheet you want in your
presentation is the one you see when you first open the
workbook.
Link a section of data in Excel to PowerPoint

1.In Excel, open the saved workbook with the data you want
to insert and link to.
2.Drag over the area of data you want to link to in PowerPoint,
and on the Home tab, click or tap Copy.
3.In PowerPoint, click the slide where you want to paste the
copied worksheet data.
4. On the Home tab, click the arrow below Paste, and select Paste Special.

5. In the Paste Special box, click Paste

link, and then, under As,
select Microsoft Excel Worksheet
Object.
Copy and paste (unlinked) Excel data into PowerPoint
• In this case, the Excel data will not be linked to your PowerPoint presentation. You
copy the data from an Excel worksheet and paste it into your presentation. The
worksheet does not send automatic updates to PowerPoint.

1. In Excel, open the workbook with the data you want to copy.

2. Drag over the area of data you want to copy, and on the Home tab, click or
tap Copy.
3. In PowerPoint, click the slide where you want to paste the copied
worksheet data.

4. On the Home tab, in the Clipboard group, click the arrow

below Paste.

5. Under Paste Options, pick one of the following. Move the mouse

pointer over each Paste option to see a preview of what it would look
like.
Use Destination Styles to copy the data as a
PowerPoint table, using the format of the
presentation
Keep Source Formatting to copy the Excel data as a
PowerPoint table, using the format of the
worksheet

Embed to copy the data as information that can be

edited in Excel later

Picture to copy the data as a picture that can't be

edited in Excel

Keep Text Only to copy all the data as a single text

box
2 ways to insert content objects into a PowerPoint
presentation:

 Linked objects   
A linked object is updated if its source file is changed.
Inserting a linked object is recommended if the source
data set is large or complex.

 Embedded objects   
The source data is embedded in the presentation.
Embedded objects typically require more disk space than
linked objects.