Fair Recruitment &

Selection for Employment

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Recruitment Stages

Appointment

Selection

Short-Listing

Application

Vacancy

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 Stage 1

Job Vacancy

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A vacancy arises

Job vacancies arise for a variety of reasons. For example:

A new permanent job has been created

A replacement is needed because someone has left a job
Someone is needed to share a job with another employee
Someone is needed temporarily to do the work of an
employee who is on sickness or maternity leave
Someone is needed temporarily to clear a backload of
work or an increase in work

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A vacancy is advertised
Job vacancies can be advertised through a variety of media
including:
Newspapers

Magazines

Shop & Office Windows

Job Centres

Recruitment Agencies

Company Websites

Internet Recruitment Sites

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 What an advertisement might say
The amount of information contained in an advertisement will depend
on the employer’s financial resources and the cost of advertising the
job. Advertisements will usually contain the following information:
Name of the company or organisation
Job title
Where the job is based
Hours or work (e.g. full or part-time, temporary or permanent)
Summary of job including main duties
Essential and preferred criteria that job applicants should have
Salary and other benefits
Where to obtain application forms / return them to
Closing date & time for applications
Equal opportunities / Welcome statement
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Discriminatory Advertisements
It is unlawful for a job advertisement to discriminate
against people because of their:

Age Sex

Sexual Disability
Orientation

Religious
Singled out Belief
N ot e Race for worse treatment
Somteions Political
exceppply
a Opinion
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Advertisements Exercise

For each of the

following 4 job
advertisements decide
whether or not there is
potential for unlawful
discrimination

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Vehicle Technician / Mechanic
About the Job
We are currently recruiting for a fully qualified
technician / mechanic for our client's site in
Belfast

This role will include all levels of technical work; from servicing to major
engine work so would suit someone looking to further their career or
someone with plenty of experience looking for a new challenge. You must
be fully qualified and be confident in your abilities within the workshop

Due to the large amount of work coming into the workshop we are looking
for an additional technician. As this is such a busy site there is a large and
decent bonus

The right individual must be fully qualified with a full driving licence

Salary is negotiable as we are looking for different

levels of experience but expect salary to be
between 20k - 24k plus bonus
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Nurse Required
About the Job

Female Nurse required, Bangor,

Full-Time, 40 hours per week, £10.96 an hour

The Purpose
• Day to day care and administration of medication to lady in own home.
• Plan and implement the provision of quality care
• Maintain a safe and secure environment

Skills and experience required

• Must be a qualified Nurse (RMN or RGN)
• NMC Registered Nurse
• Must be able to work on own initiative
• Good communication skills with a caring and professional approach to
your work

For further information and application form

contact our recruitment team on 02891 *** ***
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Receptionist / Telephonist

Required for a firm of accountants in Newry

Must have 5 GCSEs or equivalent including in English and

Mathematics at grade C (or equivalent) and 5 years experience
working in a professional environment such as accountants,
solicitors or similar profession

Must be well spoken and well groomed for reception area

Part-Time (21 hours per week), Permanent, Salary £8.50 per hour

We are an equal opportunities employer and we would welcome

applications from both men and women for this post

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Social Worker / Team Manager
Health & Social Services Trust
We require a qualified Social Worker - Assistant Team Manager to work within a Children and Families Team
in the Enniskillen area

DUTIES INCLUDE
 Working to ensure best practice in the team you will monitor and review procedures and ensure that
safeguarding children is at the highest of priorities
 You will be responsible for the line management and supervision of a team of both Qualified and
Unqualified Social Work staff
 You will also chair meetings and be pivotal in building / maintaining relationships with other agencies in
the local area

REQUIREMENTS
 You must have a relevant Social Work qualification (BA / MA Social Work /
DipSW / CCETSW), be NISCC registered and be eligible to work in the UK
Experience working within a Children and Families
Social Services department would be an advantage
Must have a valid driving licence and access to a car

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 Stage 2

Application

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An Application Pack
It is good practice for employers to
provide application packs that include:

A structured application form

A clear statement of the closing date for applications

The contact details of named individuals who will provide

adjustments for applicants who may require them

Copies of the relevant job description and personnel specification

A separate equal opportunities monitoring

form

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Personnel Specifications
The personnel specification should include:
 The contents of the relevant job description
 The life and occupational experiences which are
genuinely essential and desirable for effectively
performing the duties of the post
 The educational standards and vocational and other
qualifications genuinely essential and desirable for
effectively performing the duties of the post
 The skills genuinely essential and desirable for effectively
performing the duties of the post
 The personal characteristics genuinely essential and
desirable for effectively performing the duties of the post

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Job Descriptions

An accurate description of the genuine essential

duties of the post

Include a duty that all post-holders comply with

the organisation’s equal opportunities and
harassment policies and procedures

Use:
Clear, simple and non-discriminatory language
Gender and age neutral job titles

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The Application Form
The aim of the application form is to enable
systematic and fair selection
Application forms may ask for the following
information:

Applicant’s name, address and contact details

Qualifications gained

Employment history

Questions about the applicant’s skills and experience relevant to

and necessary for assessing the selection criteria for the
particular post

Names, addresses and contact details for

people who can supply references about
the applicant

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Equal Opportunities Monitoring Form

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Equal Opportunities Monitoring Form

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 Stage 3

Short-listing

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Short-listing

Purpose:

To select those
applicants who meet
the established
criteria outlined in the
personnel
specification

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Short-listing discussion scenario
Another member of your selection panel
informs you that he is aware that one of the
candidates had taken his previous employer
to tribunal for harassment on grounds of his
sexual orientation. The panel member says
he wouldn’t want to give the job to such a
‘trouble maker’

Discuss what the panel should do

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Stage 4

Selection

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Selection Methods

Ability Tests

Interview

Assessment
Centre

Psychometric
Tests

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 Stage 5

Appointment

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Contract of Employment Given

A written statement of the particulars of

employment

Must be given within 2 months of

commencement of employment

Alterations to the contract of employment must

be given to individuals affected by the change
within one month of the change

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Appointment Discussion Scenario
Following a recruitment exercise for an
Operations Supervisor the selection panel
are undecided between 2 candidates.
As the company has identified an
under-representation of Protestants
in the workforce they choose to appoint the
Protestant candidate

Was this the right decision?

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Record Keeping

 All recruitment and selection documentation must be kept for

at least 12 months

 Monitoring information must be kept for 3 years from the date

of application for unsuccessful applicants

 For employees, monitoring information must be kept for 3

years from the date their employment ceases

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 Stages of Recruitment
Job advertised when vacancy occurs

Application Packs containing all relevant

information sent out

Application &
Monitoring
Forms
received
Monitoring Forms Application forms
retained by passed to selection
Monitoring Officer panel
Applicants short-listed,
interviewed, and selection made

Appointment made &

contract issued

All documentation kept on file

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For more information

www.equalityni.org

information@equalityni.org

9 0 8 90
028 9 0 8
Enquiry line 028 90 890 890

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