PART 4: Report

1) Definition of Report in Access

• Reports are what you use to format, summarize and present data.
A report usually answers a specific question, such as "How much
money did we receive from each customer this year?" or "What
cities are our customers located in?" Each report can be
formatted to present the information in the most readable way
possible.
• A report can be run at any time, and will always reflect the
current data in the database. Reports are generally formatted to
be printed out, but they can also be viewed on the screen,
exported to another program, or sent as an attachment to an e-
mail message.
2) How to make report in Access
 Step 1: Click “ Report Wizard“ in tab Create

 Step 2: Choose Tables/Queries which you want to make a

report
 Step 3: Select the fields you want to report and then
press the ‘’>‘’ button (if you select each field) or click
the ‘’>>’’ button (if you select all the fields)

Then click Next

 Step 4:

Then click Next

 Step 5: Choose the sort order for the report

Then click Next

 Step 6: Choose the layout (Layout) and the orientation
of horizontal or vertical rotation (Orientation) for the
report

Then click Next

 Final step: Choose how you want to open the report to
view (Preview the report) or edit the report (Modify the
report’s design)

Click Finish to complete