JOB ANALYSIS

Job Analysis
JOB:

– A group of related activities and duties.

– Ideally, the duties of a job consist of units of work that are

similar and related.

Job Analysis

• Systematic investigation of tasks, duties, and responsibilities

necessary to do a job.

• Job analysis is the process of collecting job related

information
OBJECTIVES/PURPOSE OF JOB ANALYSIS
PROCESS OF JOB ANALYSIS
 The Nature of Job Analysis
• Job Analysis-A systematic way of gathering and
analyzing information about the content, context,
and the human requirements of jobs.
• Work activities and behaviors
• Interactions with others
• Performance standards
• Machines and equipment used
• Working conditions
• Supervision given and received
• Knowledge, skills, and abilities needed
Job Analysis in
Perspective
 Stages in the Job
Analysis Process

.
 Job Analysis Methods
Job Analysis
Methods

Observation
Computerized
Interviewing Questionnaires
Work Sampling Job Analysis
Diary/Log
 JOB DESCRIPTION

• It is a factual statement of duties and

responsibilities of a specific job. It is an
important document, which is basically
descriptive in nature and contains a statement
of job analysis. Its main focus of job
description is to define job activities, major
responsibilities and positioning of the job in
the organization.
 Includes
• Job Location
• Job Title: it should indicate as clearly as possible the
function in which the job is carried out and the level of
the job within that function.
• Reporting To: the job title of the manager or
supervisor to whom the job holder is directly
responsible is given here.
• Reporting To Him: the job title of all the workers
directly reporting to the job holder should be given
under this heading
• Overall Responsibilities: the overall purpose of
the job should be stated. Aim should be stated.
Aim should be to convey in more than two or
three sentences. A broad Picture of the job
which will identify it from other jobs and
establish role of the job holder and the
contribution he should make towards achieving
objectives of the company and his own functions
or unit.
 Guidelines Are Provided For Writing Descriptions:

•  Give clear, concise and readily understanding

picture of the work job.
• Describe in sufficient detail each of the main
duties and responsibilities
• Indicate the extent of direction received and
supervision given
• Ensure that the new employee understands
the job if he reads the job description
 Data For Job Description Obtained

• By observation of job being performed

• By discussion with the supervisor of the job
• By requesting the supervisor of the job to fill in a
questionnaire describing the job
• By discussion with some employees working on
the job
• By requesting some of the employees working on
the job to fill in the questionnaire describing the
job
Job Descriptions and Job Specifications

• Job Description
– Identification of the tasks, duties, and
responsibilities of a job.

• Job Specification
– The knowledge, skills, and abilities (KSAs) an
individual needs to perform a job satisfactorily.
 Job Description and Job Specification
Components
• Job Specifications
• Identification – Knowledge, skills, and abilities
– Job title – Education and experience
– Reporting relationships – Physical requirements
– Department
– Location

• Essential Functions and

Duties
– Lists major tasks, duties and
responsibilities
Example Job Description and Specification

Job Title: Accounts Payable and Payroll Accountant

Job Description: Business Partner with Accounts Payable and Payroll Departments to
develop expense forecasts and commentary; prepare accounts payable and payroll
shared services; ensure inputs are posted weekly, perform account
analysis/reconciliations of cash, liability and employee loan accounts, submit
routine reports to Corporate; identify and implement process improvements relative
to all responsibilities listed above

Job Specification: UG degree in accounting or finance, 2+ years of accounting or

finance experience, sound knowledge of integral accounts payable and general
ledger systems, working knowledge of Hyperion Software, good communication
skills, able to work independently at off-site location
Sample Job Description (HR EXECUTIVE)