MODERATOR

CINSP ELLAFIL A LIBARNES

o A graduate of Bachelor of
Science in Public Safety
PNPA Class 2007.
o A graduate of Master’s in
Public Administration at St.
Paul University.
o Currently assigned as Chief,
Administrative Division of
ORD-R3.
 MODERATOR
SINSP RUSTICO D TAYAG JR
o A graduate of Bachelor of
Science in Nursing at the
University of Assumption
o Currently taking Master’s in
Public Administration at Lyceum
of Northwestern University,
Dagupan, Pangasinan
o Currently assigned as Chief,
Personnel Records Section,
Administrative Division of ORD-
R3.
 PRESENTOR
SFO3 Ma. Teresa E Arcega
o A graduate of Bachelor of
Science in Civil Engineering at
Bulacan State University.
o Currently taking Master’s in
Public Administration at
Bulacan State University
o Currently assigned at Personnel
Records Section,
Administrative Division of
ORD-R3 as Database
Administrator.
BFP STUDY LEAVE
POLICY
PRESENTATION CONTENT
 Legal Basis
 Objectives
 Definition
 Coverage
 Documentary Requirements
 Policies/ Guidelines/ Process of Application
 Service Obligation
 Incentive/ Rewards
 Sanction
LEGAL BASIS/ AUTHORITY
 Civil Service Commission (CSC) Memorandum Circular No. 41, S. 1998, Re: Amendments
to Rules 1 and XVI of the Omnibus Rules Implementing Book V of the Administrative
Code of 1987 (Executive Order 292);

 CSC Resolution No. 99-1885 dated 23 August 1999. / REVISED OMNIBUS RULES ON
LEAVE – Sec. 68 “Study Leave”

 CSC Memorandum Circular No. 21, S. 2004 approved on September 14, 2004;
Amendment to Section 68 of CSC MC No. 14, s1999 relative to the Guidelines on Study
Leave.
 DILG Memorandum Circular No. 2019-05 dated 15 May 2019, Re: Guidelines for the
Department’s Scholarship Training Grants Management System (STGMS);
OBJECTIVES
 Clarify specific rules and regulations governing the grant of study leave
privilege;
 Disseminate information regarding the BFP Study Leave program;

 Provide equal opportunity to deserving and qualified applicants to

avail the aforesaid privilege.
WHAT IS STUDY LEAVE?
DEFINITION
 Study leave is a time-off from work with pay for qualified employees
to help them prepare for their bar or board examinations or
complete their master’s or doctorate degree.

 The leave shall be covered by a contract between the agency head or

authorized representative and the employee concerned.
COVERED GRANTS

1 Review Classes
for Professional
2 Completion of Post-
Graduate Studies
3 Completion of
Licensure/ Board Baccalaureate
(Master’s and
Examination Doctorate Degree) Degree
BFP R3 PROFILE ON POST GRADUATE STUDY
**Based on the conducted survey last 02 Feb 2022

Province No Yes Grand Total

Aurora 150 2 152
Bataan 241 8 249
Bulacan 339 21 360
Nueva Ecija 539 40 579
Pampanga 452 23 475
Tarlac 286 14 300
Zambales 232 6 238
Grand Total 2241 117 2358
BFP R3 PROFILE ON POST GRADUATE STUDY
**Based on the conducted survey last 02 Feb 2022

Province No Yes Grand Total

Aurora 148 4 152
Bataan 233 16 249
Bulacan 324 36 360
Nueva Ecija 510 69 579
Pampanga 431 44 475
Tarlac 271 29 300
Zambales 224 14 238
Grand Total 2143 215 2358
PROJECTED BOARD/BAR TAKERS
**Based on the conducted survey last 02 Feb 2022

Province No Yes Grand Total

Aurora 148 4 152
Bataan 233 16 249
Bulacan 346 14 360
Nueva Ecija 561 18 579
Pampanga 458 17 475
Tarlac 285 15 300
Zambales 231 7 238
Grand Total 2267 91 2358
*11 personnel plan to take their BAR exam within the next 2 years
 Study Leave Program Period of Leave Qualifications

- Have rendered at least

- Once every two (2)
five (5) years in service
Review Classes for years
- With sufficient
Professional Licensure/ - Shall not exceed
vacation leave credits
Board Exam consecutive six (6)
- Shall not exceed two (2)
months
availment
 Study Leave
Period of Leave Qualifications
Program

-relevant field of study

-must have rendered at least two (2) years of service
- at least very satisfactory performance for the last
two rating period immediately preceding the
- Thesis/
Completion of application;
Dissertation
Post-Graduate - no pending administrative and or/ criminal
Writing Stage
Studies charges;
- Not exceeding/
(Master’s and -must not have any current foreign or local
maximum of four
Doctorate scholarship grant;
(4) months
Degree) -The employee must have fulfilled the service
obligation of any previous training/scholarship/study
leave grant; and
-The employee must have a permanent appointment.
 REQUIREMENTS/SUPPORTING DOCUMENTS IN ONE (1) SET OF
FOLDER WITH TABBINGS:

1. Fully accomplished application form

2. Leave of Contract
3. One (1) latest 2x2 picture
4. Endorsement from Immediate Superior or Head of Office/Unit
Concerned thru channel
5. Service Record
6. Transcript of Records/Diploma
7. Certificate of Actual Duties and Responsibilities
8. Certificate of Completion of Academic Requirements (for Thesis
Writing & Comprehensive Examination)
9. Certificate of No Pending Service Obligation and No Pending
Application for Foreign/Local Scholarship Grant (to be issued by the
Chairman, PDC, N.O.
10. Certificate of No Pending Administrative or Criminal Case
11. Medical Certificate from the Chief, MDS of the BFP
12. Performance rating for the last two (2) consecutive rating periods
13. Photocopy of Residential Certificate
14. Photocopy of Receipt of enrollment from Review Center
15. Fully accomplished Leave Form

16. Itemized Leave Record

POLICIES/ GU I D E LI N E S
 POLICIES/ GUIDELINES

 All applications for study leave grant are subject for approval by the
Secretary of DILG, through the recommendation of Chief, BFP upon the
completion/ presentation of required qualifications/ documents to the
Director, DPRM, BFP NHQ;
 Application for study leave with complete documentary requirements
endorsed by the Regional Director must be received by the Office of the
Leave Management Section, BFP NHQ fifty (50) calendar days from the date
of the intended schedule of leave from the date of the intended schedule of
said leave;
 POLICIES/ GUIDELINES

 Designation of Officer-In-Charge is a mandatory requirement in case

the applicant is Head of Office;
 Applicants for study leave must have a Very Satisfactory Performance
Rating for at least two (2) consecutive periods;
 Grantee shall enroll in a School/ University accredited by the CHED,
CSC, CESB or authorized institution.
 POLICIES/ GUIDELINES

 Grantee/s shall submit a final copy of thesis/ policy/ dissertation paper/

relevant to the mandates of the agency. A copy of which together with a
certified true copy of TOR and diploma must also be submitted to the
Leave Management Section, BFP-NHQ for record purposes;
 Grantee/s shall render the required service obligation after the
termination of the study leave; and
 Grantee/s shall submit authenticated copy of BAR/Board Exam result
to the BFP-NHQ at the Office of the Leave Management Section,
DPRM.
POLICIES/ GUIDELINES

 Grantee/s who fail to submit necessary outputs and other

requirements as may be prescribed shall REFUND IN FULL
THE EXPENSES including allowances, salaries, and other
benefits received during the duration of the grant. They,
likewise are automatically barred from availing the
program;
POLICIES/ GUIDELINES
 Grantee/s who are proven guilty of receiving compensation
from another agency/ company during the period of study
grant shall be charged accordingly for violation of the Civil
Service rules and regulation;

 Failure to report back to work immediately upon finishing

the program shall be considered absence without leave
(AWOL), deductible from accumulated leave credits or
from the grantee/s salary;
POLICIES/ GUIDELINES
 In case of permanent disability or death of the grantee in the
course of the study leave or repayment period, the full amount
spent by the Bureau to the grantee shall be considered fully
paid after presentation of appropriate medical or death
certificate;
 A grantee shall be required to pay the money value of the
service obligation pursuant to CSC rules and regulations in
case of failure to fulfill the service obligation due to voluntary
retirement, transfer to private agency, resignation,
abandonment of duty, or other similar reasons;
SERVICE OBLIGATION
  the period of time that the
grantee must serve upon
completion of the study leave
program
 Length of Study Return Service
Three (3) months and one (1) One (1) Year
day to six (6) months and one
(1) day

Three (3) months and below Six (6) months

1 – 2 weeks Three (3) months

COMPUTATION OF REFUND
HIGHLIGHTS OF THE STUDY LEAVE
CONTRACT
 TERMS/CONDITIONS/AGREEMENTS
 I. Obligation of the grantee
 Type of exam and date of exam
 Service obligation to be rendered
 Refund
 Grantee shall inform the BFP in writing in case he failed to take the exam or complete his
thesis/dissertation for which he was granted the study leave
 Grantee upon completion of his study leave shall report to his unit assignment
immediately and resume his functions and responsibilities. His failure to report back to
work immediately upon completion of the grant shall be considered absence without
official leave (AWOL) and/or such absence shall be deducted from his current
accumulated leave credits, if any, and/or from is salary.
 II. Obligation of the Grantor
PENALTIES FOR SPECIFIC GROUNDS
 PENALTIES FOR SPECIFIC GROUNDS –
REVIEW CLASSES
Grounds for Action Penalty
Failure to take the Board/ BAR Refund within 60 days all financial assistance
Exam immediately after the received including salaries, incentives and
termination of review classes without bonuses throughout the duration of the
justifiable reason/s. review classes.

Be barred from re-applying for the same

grant
Failure to pass the bar/board Service Obligation will be for Two (2) years
examination instead of one (1).
 PENALTIES FOR SPECIFIC GROUNDS –
DISSERTATION/ THESIS WRITING
Grounds for Action Penalty

Failure to finish the program within the Refund within 60 days all financial
period specified due to poor assistance, salaries, incentives received
performance or without justifiable during the duration of the study.
reasons.

Failure to submit finish copy of Barred from re-applying for study leave
Dissertation Paper/ Thesis to LMS, program within the next five (5) years.
EDPRM, BFP-NHQ within two (2)
months after final defense
INCENTIVES/ REWARDS
 INCENTIVES/ REWARDS
 A grantee who graduated with honors/ distinction will received plaque/ certificate of
recognition and cash incentive amounting to not more than TEN THOUSAND PESOS
(Php 10,000.00), subject to the availability of funds and the usual accounting and
auditing rules and regulation.

a. Recipient of honors;
b. With special awards/ citations on thesis/ dissertation and other curricular
and extra-curricular activities related to the field of study;
c. Top 10 BAR and Board Examination passer.

 Certified true photocopy of diploma and transcript of records;

 Certification/ Proof of Honors/ Awards and/ or citations.
SANCTION
 SANCTION
 BFP personnel found to have availed of study program utilizing official time
without proper authority from higher office shall be liable from administrative
cases such as AWOL offense under CSC Revised Rules on Administrative Cases in
the Civil Service (RRACS) and/or other relevant laws, rules and regulations for
abandonment/ desertion of duties and responsibilities.
 Immediate Supervisor and/ or Officers who allows and tolerate any personnel
within his jurisdiction to undergo Study Program on duty hours without leave/
valid authority from higher office shall be filed administrative cases for
misconduct, dishonesty or other related offense under CSC RRACS and/ or other
relevant laws, rules and regulations.
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 3691 2094

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