Objectives and

Structures of Various
Kinds of Reports
Definitions
Reports
• are essential to keep an updated account of an event, situation,
and organization.

• are documents that wish to inform, analyze, or recommend.

• are often expressed through oral presentations or written. The

common mediums of these reports are speeches, televisions,
radios, and films.
Definitions
Report writing
• is making a detailed statement about the company, an event, a
situation, and/or an occurrence which is based on
observations, investigations, and inquiries.
 Types and Characteristics of
Various Reports
A. Formal Report
– is a complex account either written or oral that uses formal
and structured language and is usually applied in major
projects and organizations.

-types are informational, analytical, and recommendatory.

Types of Formal Report
1. Informational - presents result, information, and
updates and explains.

Examples:
▪ attendance reports
▪ annual budget reports
▪ monthly financial reports
Types of Formal Report
2. Analytical - presents, analyzes, and draws conclusions
from reports and shows the why and the how of an occurrence.

Examples:
▪ scientific research
▪ feasibility reports
▪ employee appraisals
Types of Formal Report
3. Recommendatory- presents recommendation based on
the results and conclusions.

Example:
▪ recommendation report
 Types and Characteristics of
Various Reports
B. Informal Report
– communicates, updates information using free-flowing,
casual and short formats usually about routines and everyday
business
Examples:
▪ progress reports ▪ report on sales
▪ feasibility report ▪ personnel evaluation
▪ literature review
Basic Structures of Reports
I. Title page
II. Abstract
III. List of Figures and Tables
IV. Introduction
V. Body (varies according to type of report)
VI. Conclusions
VII. Recommendations
VIII. References
IX. Appendices
Basic Structures of Reports
I. Title page
- includes the following elements: Report title, Author,
Author Affiliation, Course, Instructor, and Due Date.
Basic Structures of Reports
II. Abstract
-a short summary of a longer work (such as a thesis,
dissertation or research paper)

- highlights major points of your report.

Basic Structures of Reports
III. List of Figures and Tables
- compiles all of the figures and tables that you used in your
report and display them with the page number where they can
be found.
Basic Structures of Reports
IV. Introduction
- where you set up your topic and approach for the reader.

- present your topic and get the reader interested.

Basic Structures of Reports
V. Body (varies according to the type of report)
- a detailed discussion of your report for those readers who
want to know in some depth and completeness what was done.
Basic Structures of Reports
VI. Conclusions
- where you wrap up your ideas and leave the reader with a
strong final impression.
Basic Structures of Reports
VII. Recommendations
- urge specific actions to be taken with regard to policy,
practice, theory, or subsequent research.
Basic Structures of Reports
VIII. References
- allows you to acknowledge the contribution of other
writers and researchers in your work.
Basic Structures of Reports
IX. Appendices
- appendix contains supplementary material that is not an
essential part of the text itself but which may be helpful in
providing a more comprehensive understanding of the report.
- sample questionnaires, photographs, interview questions,
raw data, etc.