SGM COLLEGE OF COMMERCE & ECONOMICS NAME: JULFIKAR ALI WARASI STD: F.Y.B.M.S.

SEMESTER I ROLL No: 22 SUBJECT:FOUNDATION OF HUMAN SKILL TOPIC:TIME MANAGEMENT IS LIFE MANAGEMENT SUBMITTED TO: PROF. RAHUL SHAH

TIME MANAGEMENT IS LIFE MANA GEMENT

 Some important characteristics of time are:  (1) Time is limited. There are only 24 hours in a day and this is the same for everyone.  (2)Time cannot be ever replaced.  (3)Time cannot be replaced.

Needs & Importance

 Time management is life management and hence one needs to take control of time and ensure that it is used optimally. Good time management is all about using time wisely and in a productive manner.  Time management skills are essential if an individual desires to be successful, irrespective of the profession or career he has chosen. From a housewife to a manager and from a student to a great leader, time management is absolutely essential

REDUCING TIME WASTAGE

 An important strategy for using time wisely is to cut down or eliminate the wastage of time. According to lord Chesterfield said, If you to take care of minutes, the hours will take care of themselves.

TIME WASTAGE
1. Searching for things: Some people spend a lot of their time continually searching for things that they have misplaced. 2. Interruptions: Interruptions at work are the greatest time wasters. Interruptions are extremely time consuming because not only do they disrupt and take time away from task but after the interruption time is also lost trying to refocus and regroup.

TIME WASTAGE
3. Inability to delegate: Some people try to do everything themselves. They are unable to delegate even the most trivial matter to others and as a result they find themselves constantly overburdened and stressed. 4. Not knowing and listing priorities: Lack of knowledge and clarity about what is important and what are not results in people spending their time doing irrelevant things.

Activities can be classified as

Important Urgent Not Important Urgent Important Not Urgent Not Important Not Urgent

The Time Management Matrix

Classification Activities
1. Urgency: Urgent refer to any activity that requires our immediate attention. They are visible, press on us and insist on action. For example, a telephone that is ringing. Thus an activity may be classified as urgent or not urgent. 2. Importance: Importance has too do with results. They are related to our mission and values. They are the high priority goals in our life. Thus an activity may be classified as important or not important.

Putting the two dimensions together we get four types of activities or four ways in which we spend our time:
1. Important Urgent: Crisis management, pressing problems and deadline driven projects are examples of such activities. 2. Important Not Urgent: Preventive measures, relationship building, planning and recognizing new opportunities are examples of such activities. 3. Not Important Urgent: Interruptions at work, singing of papers, phone calls, popular activities are examples of such activities. 4. Not Important Not Urgent: Chit-Chatting, channel surfing, gossiping etc are examples of such activities.

Using Time Effectively

1. Keep a daily dairy. 2. Have long-term, mediumterm and short-term goals. 3. Prepare a list of daily activities. 4. Keep reminders. 5. Prioritize your work and do the important tasks first.

Using Time Effectively

6. Delegate work to others. 7. Perform unpleasant and boring tasks first. 8. Determine whether it is your work. Do not spend time doing somebody elses work. 9. Be alert to activities that you usually end up wasting time on.

THANKS