FORMULATION OF

CONTINGENCY PLAN
ABDULAZIZ CHIO
21-56443
DRM-506
FORMULATING CONTINGENCY
PLAN
Chapter • Background
1
Chapter • Goal and Objectives
2
Chapter 3 • Response Arrangements
FORMULATING THE CONTINGENCY
PLAN
• Although a mechanism for disaster response, Contingency Plan formulation remains as a disaster
preparedness activity. It works best if sensitization activities are successfully done during peace time
such as environmental scanning, awareness raising, risk assessment and administrative preparations.

• Before proceeding with the planning process, it is important to “sell the idea” of Contingency Plan to
officials and the relevant authorities. It must be made clear to them that formulating Contingency Plan
is part of the DRRM mandate as provided for in RA 10121 and other issuances. However, it is also
important to emphasize the protection of human lives from worst-case disaster situations as among the
top convincing reasons why there is a need for Contingency Plan. The buy-in and approval of the
authorities will provide support and justification to do the next steps required for the formulation of
Contingency Plan.
• Further, it is important to generate situation awareness. As described by the National Crisis
Management Core Manual (NCMCM), situation awareness is the ability to extract and integrate
information in a continuously changing environment and to use such information to direct future
actions. It entails understanding of the operational environment that will provide the basis for the
conduct of contingency planning.

• To generate situation awareness, planners need to do the following:

• Do risk assessment

• Detect early warning signs for hazards

• Analyze historical data on previous disasters or crises

• Determine the level of participation in the planning process

• Invite technical experts

• Prepare and review relevant materials

PROPER SITUATIONAL AWARENESS WILL ENABLE THE PLANNERS TO
PLANNERS CAN PROCEED WITH THE WRITING OF THE CONTINGENCY
PLAN, WHICH IS BROKEN INTO THE FOLLOWING PARTS:

• Chapter I. Background

• Chapter II. Goal and Objectives

• Chapter III. Response Arrangements

• Chapter IV. Activation, Deactivation and Non-Activation

CHAPTER 1. BACKGROUND
A. Introduction
Write a narrative to describe the overall profile of the LGU/ agency/ office/ organization. Refer to existing relevant sources in coming up
with the narrative.
Common sources for Contingency Plan Naratives

• COMMON SOURCES FOR CP NARRATIVES

• Documentation of history of the LGU/ agency/ office/ organization
• Ecological profile
• Maps (hazard, risk, base, administrative, political, etc.)
• Disaggregated data on population and resources
• Situation reports and statistics
• Disaster and crisis advisories
• Historical data/ records on past disasters or crises
• Disaster Risk Reduction and Management (DRRM) and Crisis Management updates and trends
• Community Based Management Information System (CBMS) for LGUs
• Other existing plans related to Disaster Risk Reduction and Management (DRRM) and Crisis Management (CM) such as comprehensive
land use plan (CLUP), DRRM plan, etc
B. Hazard Analysis
• 1. This will allow identification and analysis of hazards based on their “Probability” and “Impact.”

C. Hazard to Plan For

1. State the specific hazard to plan for.
D. Scenario
2. The scenario for the identified hazard, which will be the focus of the CP.
a. If planning is for a natural hazard
b. If planning is for a human-induced hazard,
Chapter 2 – Goal and Objectives
A. Goal

• State the overall goal or the end state that the CP aims to achieve.

B. Objectives

• Enumerate the objectives of the CP to achieve the desired goal. The objectives must be stated SMARTER.
SMARTER OBJECTIVES

• S – pecific : clearly and exactly presented or stated; precise or exact

• M – easurable : an adequate or due portion is quantifiable

• A – ttainable : capable of being achieved

• R – ealistic : resembles real life; very much like in the actual setting

• T – ime bound : a period of time is planned for a particular action

• E – xtending : can be continued and replicated in other situations

• E – Environmental :

• R – ewarding : recompenses effort; generates feeling of fulfillment

• Chapter 3 – Response Arrangements
• It is important for the LGU/ agency/ office/ organization to have an organized response system in order
to accomplish the goal and objectives of the CP. Such requires technical information about the different
response arrangements used in DRRM and CM, particularly the Response Clusters, Emergency
Operations Center (EOC) and Incident Command System (ICS).

• A. Response Clusters

• B. Emergency Operations Center (EOC )

• C. Incident Command System (ICS)

• D. Interoperability
References:
• Contingency Planning Guidebook as of January 2020
• Contingency Planning Guide (2012). International Federation of Red Cross and Red Crescent Societies. Geneva, Switzerland
• Contingency Planning for Emergencies: Manual for Local Government Units (2007). National Disaster Coordinating Council and
United Nations High Commission for Refugees and National Disaster Coordinating Council

• Effectiveness of Contingency Planning during Typhoon Lawin (Haima) in selected LGUs in Region I and CAR. National Crisis
Management Core Manual. (2012). National Security Council

• National Disaster Response Plan. (2017). National Disaster Risk Reduction and Management Council
• National Disaster Risk Reduction and Management Plan 2011 – 2028. (2012). National Disaster Risk Reduction and Management
Council

• Handbook of Emergencies (2007). United Nations High Commissioner for Refugees.