TALLY.

ERP9
Features
 Minimum accuracy level
required is 100%

Accounting activity consumes

lot of time and energy.
Introduction
Timely delivery of Financial
Statements and Reports

Ratio Analysis
What is accounting
software

• It is a system that automatically carries out

“Mechanical Activities” in accounting process.
Accounting being the back-bone of any business,
accounting software becomes the most important
part of office automation activities.
 Understanding
Balance Sheet
the transaction

Profit & Loss

Journal /
Account
Voucher Entry

Accounting
process
Trial Balance Ledger Posting

Balancing of
Ledger
Accounts
Type of Master
Data
   
Accounting Master Data : Payroll Master Data :
* Ledgers * Employees
* Groups * Employee Groups
* Cost Centres * Unit (Work)
* Budgets * Attendance / Production Types
* Scenarios * Pay Heads
* Voucher Types * Salary Details
  * Voucher Types
 

   
Inventory Master Data : Statutory Master Data :
* Stock Items * VAT Classifications
* Stock Groups * Service Categories
* Units of measure * TDS Nature of Payments
* Godowns * Deductee Types
* Categories * Income Tax Classifications
* Reorder Levels * Income Tax Slabs
* Voucher Types  
 
 Accounting Voucher : Inventory Vouchers :
*Contra *Delivery Note
*Credit Note *Material In
*Debit Note *Material Out
*Journal *Physical Stock
*Memorandum *Receipt Note
*Payment *Rejections In
*Purchases *Rejections Out
*Receipt *Stock Journal
*Reversing Journals  
Non Master Data *Sales  

Order Vouchers : Payroll Vouchers :

*Purchase Order *Attendance
*Sales Order *Payroll
*Job Work In order  
*Job Work Out Order
Tally server.net
Sr. No. Name of Voucher Type Use
1 Attendance For recording of employee attendance
2 Contra For recording of four types of transactions as under.
* Cash deposited in bank
* Cash withdrawn from bank
* Cash transferred from one location to another
* Fund transfer from one bank account to another.

3 Credit Note For issuing credit note to a party.

4 Debit Note For issuing debit note to a party.
5 Delivery Note For recording delivery of goods after sales order.
6 Job Work In Order For recording of inward of job work order along with inventory.
7 Job Work Out Order For recording of outward of job work order along with inventory.
8 Journal For recording of non cash / bank financial transactions.
9 Material In For recording of inward of stock items without financial impact.
10 Material Out For recording of outward of stock items without financial impact.
11 Memorandum For recording of financial transactions not affecting trial balance.
12 Payment For recording of all types of payments, cash and bank.

Voucher Types
 What is ERP Software ?

ERP stands for Enterprise Resource Planning. Every

business entity uses various types of resources to achieve
its business objectives. Money, Material, Manpower,
Machines, etc. are the resources generally used by any
business entity. Managing these resources effectively is
the major challenge before any organization. ERP software
is the most effective tool to manage these resources for
the utmost benefit of organization.
 ERP software are designed and sold in modules. There are different
departments in any business and ERP software is also designed according to the
departments in business.

1. Financial Accounting

2. Inventory Accounting

ERP Modules 3.Production Accounting

4.Human Resource Accounting

5.Supply Chain Management

6.Project Management

7.Customer Relationship Management

 Installing Tally. ERP9
Tally.ERP 9 installation process can be started just by double clicking the installer file.

During installation process, following options need to be selected.

 
Edition : Tally.ERP 9 can be installed as a single user or multiuser software. Single user stands
for installing tally license on one computer only. In case of multiuser tally, license can
be installed on any number of computers.
 
Application Directory : It is the location where tally installation files are stored. This can
be any location on your hard disc.
 
Data Directory: It the location where you want to save data. It is suggested not to store
Tally Data on the drive where operating system is stored. This will help to get the data back in
case of problem in operating system.

Configuration Directory : It is the location where configuration files are saved. It can be
same as that of application directory.
 
Language Directory : It is the location where language setting files are saved.
License Directory : It is the location where Tally license is stored.
 Types of licenses

SILVER (SINGLE USER) GOLD (MULTIUSER) AUDITOR (MULTIUSER)

• Horizontal Button Bar : This button bar contains ten stationary buttons. These buttons
will remain as it is through out all the tally screens. As shown in above figure, these
buttons are :
• Print - To take printout of any report
• Export – To export any report in six different formats, e.g. ASCII, Excel, HTML, JPEG, PDF
and XML.
• Email – To email any report directly from tally.
• Upload – To upload any tally report directly on a website.
• Shop – To purchase various add on packages available on tally shop
• Language – To select the language for accounting out of fifteen available languages.
• Keyboard – To select the keyboard layout out of seventeen available layouts according
to languages.
• Control Centre - To manage admin and licensing issues about the software
• Support Centre – To obtain online support from Tally, to check status of your query.
• Help – To get help on tally software or tally add on packages.
• Vertical Button Bar : Button bar placed at right most part of tally screen is called as vertical button
bar. Buttons on vertical button bar keeps on changing according to the screen / report you are
viewing. Some buttons like “F2 : Date”, are common in most of the screens and reports. User may
keep a close watch on right hand side vertical button bar to understand tally functionality in better
and quicker way.

• Info Panel : This is area at the bottom of the first screen. Info panel is divided in to five parts as
under.
 Product
 Version
 License
 Configuration
 Calculator
Menu Bar OF Tally

• Select Company – To select the already

created company.
• Login as Remote User – To access the data
stored on a remote computer.
• Create Company – To create a new company
• Backup – To take data backup
• Restore – To restore the data backup to any
specified location.
• Quit – To exit from tally software.
GATEWAY OF
TALLY
 Gateway of
Tally Screen
 • Directory •Maintain : Two options are
• Name available. 1. Accounts only, 2.
• Mailing Name Accounts with Inventory.
•Financial Year from
Fields of • Address
• Statutory compliance •Books beginning from
Company for •Tally Vault Password
•Use Security Control
• State
Creation • Telephone No •Name of Administrator
Screen • Mobile No •Password
• E-mail •Use Tally Audit Features
•Disallow opening in
• Enable Auto Backup
Educational mode
• Auto Backup •Base Currency Information
• Currency Symbol
SETTING UP A NEW COMPANY
Company features
 There are two buttons on right hand side bottom corner.

F11 : Features – To set various features ON / OFF

F12 : Configure – To configure tally screens / reports

Setting of F11:Features button offers following options :

Features in • Accounting Features

New • Inventory Features

Company • Statutory & Taxation

• Audit Features

• Tally. Net Features

• Add On Features : Tally Add On Features screen may vary

according to the add on used.
 In ERP environment, there shall be multiple users of software. Hence, every
user shall have his/her own user ID and password. Before we start using the
software, it is necessary to create users with respective access rights.

Tally. ERP 9 data can be accessed using two ways.

• Local Data – Accessing data stored on local computer or using Local Area

User Admin & Network

Management • Remote Data – Accessing data stored on a remote location using internet.

There can be two more types of classification of users as –

• Admin User – person having total rights over software

• Path: Gateway of Tally > Alt + F3 > Alter > Enter

• Non-Admin User – any user other than admin user.

• Path : Gateway of Tally > Alt+F3 > Security Control > Types of Security
 F4 : Contra

F5 : Payment

Voucher F6 : Receipt

Types in Tally F7 : Journal

F8 : Sales

F9 : Purchases
F4 : Contra
• Cash deposited in bank
• Cash withdrawn from bank
• Cash to cash transfer
• Bank to bank transfer
 All types of payments are entered through
this voucher type. (Cash and Bank)

Debit item of a payment voucher shall be

either Cash or Bank Account only.
F5 :
Payment There can be two modes, Single Entry
Mode or Double Entry Mode.

Voucher can be with Dr. and Cr. or with To

and By as prefixes.
 There can be only two types of receipts.

Cash Receipt and Bank Receipt.

Both these receipts has to be entered here.

F6 : Receipt Debit item of Receipt Voucher will always be

either Bank or Cash
There can be two modes, Single Entry Mode or
Double Entry Mode.
Voucher can be with Dr. and Cr. or with To and By
as prefixes
 This voucher is used for non-cash
transactions.

E.g. Depreciation, provisions,

F7 : Journal trasnfer entries, purchase of fixed
assets on credit.
Journal voucher should not be
used for credit sales or credit
purchases.
 This is used for cash sales as well as
credit sales.

There can be two modes, “As Invoice”

F8 : Sales or “As Voucher”.

Party’s A/c Name means ledger to be

Debited, write Cash in case of Cash
Sales
 This voucher type is used for both
types of purchases, Credit as well
as Cash
There can be two modes, “As
F9 : Invoice” or “As Voucher”.
Purchases
Party’s A/c Name means ledger to
be credited, Write Cash in case of
Cash Purchases.
 Balance Sheet

Profit & Loss Account

Reports in
Tally Ratio Analysis

Display
 Trial Balance
Day Book
Accounts Books
Statements of Accounts
Display Inventory Books
Statement of Inventory
Cash Flow
List of Accounts
Exception Reports
 Types of transactions

• There can be two types of transactions in inventory accounting in

any software.

• This includes inwards and outwards for any reasons.

 Stock Item Stock Group Stock Transfer
Transactions Summary Journal

Reports Physical Stock Sales Order Purchase

Available Register Book Order Book

Godown wise Category wise

Stock Stock
 Stock Group Analysis
Stock Item Analysis

Movement Analysis Group Analysis

Ledger Analysis
Transfer Analysis

Report Ageing Analysis

Available

Stock Query
 COST ESTIMATION SALES ORDER

Reports SUMMARY

Available

PURCHASE ORDER REORDER STATUS

SUMMATY
Thank you