Welcome to

Program Management

Module 12
 Objectives
• Project Updates
• Project Sponsors

The following content was prepared by Dr. David McKenna and reproduced from Kerzner, H. (2017). Project management: A systems approach to planning, scheduling, and
controlling, Twelfth Edition, John Wiley & Sons, Inc., Hoboken, New Jersey.
and Project Management Institute. (2017). A guide to the project management body of knowledge (PMBOK guide). Newtown Square, Pa: Project Management Institute.
 What is a Project Management
Office
• Why do they exist?

• What do they deliver?

• Board your response and be prepared to present

PMO Article
• Here is a good article about the function
of a Project Management Office
• https://www.cio.com/article/2441862/wh
at-is-a-project-management-office-pmo-
and-do-you-need-one.html
 Project Tracking and Managing

• https://www.youtube.com/watch?v=AQnu_zx
CETI
Status Report

Microsoft
PowerPoint 97-2003 Presentation
 What do we track.?
• Scope  is this “in” scope
• Time  are we on schedule
• Cost  are we on budget
• Quality (Requirements)  does this meet the
specifications
Status
Status
Fast Tracking
• Fast tracking means that you look at activities that are
normally done in sequence and assign them instead
partially in parallel.
Crashing
• "Crashing" the schedule means to throw additional
resources to the critical path without necessarily getting
the highest level of efficiency
Rationale for Reducing Project
Duration
Reducing the time of a critical activity usually incurs
additional direct costs.
Reasons for imposed project duration dates:
• Time-to-market pressures
• Unforeseen delays
• Incentive contracts (bonuses for early completion)
• Imposed deadlines and contract commitments
• Overhead and public goodwill costs
• Pressure to move resources to other projects
 Options for Accelerating Project
Completion
• Resources Not Constrained • Resources Constrained
– Adding resources – Fast-tracking
– Outsourcing project work – Reducing project scope
– Scheduling overtime – Compromise quality
– Establishing a core project
team
– Do it twice—fast and then
correctly
Cost to Crash a Project FYI
• https://www.youtube.com/watch?v=yLPz
SyBQ3-k
• https://www.youtube.com/watch?v=ZOW
2QU_sbJ4
• https://www.youtube.com/watch?v=0oB
UxrpzWhM
The Project (Critical Path)
Project Stakeholders
Identify Stakeholders
Stakeholder Management
https://www.youtube.com/watch?v=5n1vf
4pcmfw
Power/
Interest Grid
Add this to
your PMP file
20 Mins
M11 PMO Assignment
• Scenario
• You work for a small SW firm with 100 employees. Your
organization has 15 project managers.
• The senior management have decided to roll out a Program
Management Office (PMO)
• There will be resistance to this change
• Assignment Details in
• FOL Course Assignments: M11 PMO
• Submit
• MPP file
• DOC file
• XLS file (participation)
 Project Office Case
• Continue working on your PMO Case Study
• Due on August 6th 8PM
• Read: PMBOK Chapter 4, Chapter 13 and Kerzner
Chapter 10
Remember that the Final Exam is Aug 10th 8am to the 11th 8pm. Start
preparing.
Questions