Letter Writing

Presented by:
Laika Zahid 1446
Tooba Rehman 1464
Rida Amjad 1456
Ishma Zahid 1443
Anum Shahzad 1423
Laiba Bilal 1445
Presented to: Sir Sufyan
 Introduction Purpose of Letter writing

Importance of Letter Writing

Classes of letters

Letter mechanics
Table of content
Tips for writing a letter

Mistakes while writing business letters

Formal Letter And Semi- Formal Letter

What is letter writing?
A letter is a
written
message that
can be hand-
written or
printed on a
paper.
 Purpose of Letter writing

 Express yourself
 Reach out to the authorities
 Give sympathy
 Get a job
 Ask for help
 Interact with your family and
friends
 Effective means of advertising
and selling

Helps to keep you in touch with

Importance your customers and clients
of letter
writing Improves communication, social
and hand-written skills

Strengthen your relationships

 2 classes of Letters

1. Business Letters
Written to an
individual/authority/office/institution
company

2 . Personal Letters
Written as means of personal
communication
 PRONOUN
 Use of personal Pronouns (I, he,
she, it, we they, you) is important
in letters.
Letter Mechanics  In a letter do not refer to yourself
in the third person by using the
writer.
 The best way to refer to yourself
is I and reader you.
 Focus and specificity
 Write concisely and purposefully.
 Do not write a confused and
overlong letter.
 Do not be rude
Letter Mechanics
 Do not try to impress with your
writing, i.e. please, thank you.
 Active versus passive voice
  Identify the type of letter
 Make sure you open and
close the letter correctly
 Establish the main intent
Tips for Writing Letter of letter
 Be careful of language
 Length of letter
  Proofread your letter
 Margin
 Spacing

Tips for Writing Letter  Font style and size

 Printing of letter
  Unprofessional formatting
 Forgetting an attachment
 Using informal language
Mistakes while writing  Writing too many idioms
business letters and phrases
 Including casual greeting
and closing
 What is formal letter?
 Also called business letters or professional letters.

 Much more formal than an informal letter.

 Written in a prescribed and specific format.

 Example

 For official purposes

 Letter to the manager

 Letter to the employee

 Letter for applying for jobs

  Characterized by the use of
English, more complex
sentence structures.
 Written in ceremonious
Language And Style language.
 Block style.
 Salutation or closing.
  An introduction clearly
stating the reason you are
writing.
Structure  The main body.
 Begin a new paragraph.
 A final paragraph.
 How to write ?
 Sender’s address
 Date
 Receiver’s address
 Subject of the letter
 Salutation
 Body of letter ( consist of three paragraphs)
• First Paragraph ( Aimed at introducing and purpose of the
letter )
• Second Paragraph ( Information about the letter )
• Third Paragraph ( Concluding paragraph )
 Close the letter
 Signature
  Letter that is sent to
someone you know.
 Do not share a cordial
Semi-Formal Letter relationship with .
 Requires a polite and
respectful approach.
 Letter to a teacher.