SAP Human Resource Management

Topics Covered

 SAP Navigation
 Introduction to SAP HR
 Organizational Management
Navigation : Logon process
• Logging on to SAP R/3 requires four pieces of information:
– Client
– User ID
– Password
– Language

• To start, double click on the SAP icon

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Logon to SAP

Multiple logons are

tracked

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Contd..
• Follow menu path System -> Log off
• Log off confirmation:
 Click Yes button to log off
 Click No button to stay logged on to SAP

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Contd..

• Log off Confirmation:

• Screen Basics:
 Main Screen
 Menu Bar
 Status Bar
 Title Bar
 Tool Bar
 Message Bar
 Standard Navigation Buttons

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 Main Screen

Menu Bar Title Bar

Tool Bar

Button Bar

Status Bar

Message Bar

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 Standard Navigation Buttons

Enter Button Save Button Back Button Help Button

Find Next
Find Button Button

Page up and
Cancel Button Create new
page down buttons
session
Exit Button
Button

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 INTRODUCTION TO SAP HR

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Objectives

• Understand the need for and the value delivered by SAP HR

• Have a brief overview of the different sub-modules of SAP HR

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 HR System Architecture

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Organizational Management
• Organizational Management is used to
 To create Organizational Elements of an enterprise
 To relate them with each other hence creating the Organizational Structure
 Extracting reports according to the requirement
• Organizational Management includes
 Organizational Plan
 Organizational Objects
 Relationships

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Organizational Plan
• An organizational plan includes information about the:
 Organizational structure in your enterprise
 Positions and the reporting structure or chain of command between them

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Organizational Objects

• Organizational Objects: An individual element of information in the system

 Organizational Unit – O
 Position – S (Specification)
 Job – C (Classification)
 Person – P (Holder)

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Organizational Unit: Object type key O

Organizational Units
Executive Board
Organizational units
describe the various
business units at your
enterprise.
Several organizational HR Finance
units with
corresponding
relationships constitute
an organizational
structure.

Payroll Benefits A/P A/R Audit

Examples:
 By function
 By geographical region
R

 By business process
 SAP AG

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 Create Organizational Unit

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 Here in the above screen enter Organizational unit Abbr.
Name of the root organizational unit and its validity period.  

After entering abbreviation and name of the unit, enter foundation day of the unit.
Press enter or Press F8 or clicks on create.
Then you will get a screen, which contains unique number organizational key  

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Contd..

• Organizational units are functional units of an enterprise. Depending on how tasks

are distributed in an enterprise, these can be :
 Departments,
 Groups, or
 Project teams

• Organizational units are different from other enterprise entities, such as:
 Company codes,
 Business area, and
 Personnel areas.

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Position : Object type key S

Positions
 Positions are specific to
Positions are the your enterprise
concrete representation
of jobs. They are held  More than one position can
by individuals at your be based on the same job
enterprise.
 Each position typically
represents one employee,
but may be partially filled
by more than one
Job:
Head of
Dept.

Position:
Position: HoD: HR
HoD: Purchasing
R

Position:
HoD: Sales
 SAP AG

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Position contd..

• Used to distribute tasks to posts in an organizational plan and to model the reporting
structure between posts.
• Positions can be occupied by :
 Holders,
 Employees or SAP system users, for example, purchasing administrator, North American
sales manager, or secretary in the marketing department.
• Jobs cannot be occupied. A job is used to create positions with similar tasks and
features.

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Jobs : object type key C...

Jobs

 Can be performed by
A job is the general more than one person.
classification for a
set of tasks in an  Example: manager,
administrator,
enterprise.
enterprise
purchaser.

Purchaser Administrator
R

Consultant
 SAP AG

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Jobs Contd..

• Jobs serves as a template for creating positions when you create an organizational
plan.
• Unlike positions that can be occupied by holders, Jobs are a classification of
functions in an enterprise, for example, secretary, defined by the tasks and
characteristics assigned to them.
• Job descriptions apply to different positions with similar tasks and characteristics.

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Person: Object type key P

• A person determined as an employee in Personnel Administration is

assigned to a position or work center in an organizational plan.

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Relationships:

• Relationship Between two organizational units

• Relationship between Organizational unit and position
• Relationship between Jobs and Positions
• Relationship between Two Positions
• Relationship between Person and Position

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Relationships Between Basic Object Types

Relationships Between Basic Object Types

 Organizational units O C Job

 Jobs C
 Positions S S S
Position S Position
 Tasks T Position
 Work centers A
O Org. unit

S O Org. unit
Position
S Position
C Job

S Position T T
Task Task

S S R

Position Position

 SAP AG

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 Thank you for
your time and
attention

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