Project

Supervisor: Justus Mutinda Mutia

Email: mutia@kcau.ac.ke
Tel: +254-722 881 425
Scope: For this presentation, I will focus on project proposal
What is a project?  An undertaking that is carefully planned to achieve a particular aim within a specific
time frame.
Your project will be system based.
Project

Project milestones
SN Milestones Description Assessor? Score
1 Idea Email Supervisor None
2 Proposal document Pdf Document around 12 pages Supervisor 10

3 Proposal presentation Slides (10 slides) Panel 10

4 System requirement specification Pdf Document Supervisor 10
5 System design specification Pdf Document Supervisor 10
6 System implementation Pdf Document Supervisor 10
7 System Testing Pdf document Supervisor 5
8 User manual Pdf document Supervisor 5
9 Final report Pdf document Supervisor 10
10 Compiled system CD/Flash/media Supervisor 10
11 Final presentation Slides+ running system Panel 20
Project

Supervisor: Justus Mutinda Mutia

Email: mutia@kcau.ac.ke
Tel: +254-722 881 425

SN Milestones Description
1 Idea Single paragraph:
 Topic
 Background
 Problem statement
 Proposed solution
 Methodology

2 Proposal document
3 Proposal presentation
4 System requirement specification
5 System design specification
6 System implementation
7 Final presentation
8 Final report
Project

• Topic must be viable and realistic.

• Kenyatta National Hospital employee welfare management system.
• Kenyatta National Hospital support staff duty rota system.
• Kenyatta National Hospital ward management system
• Kenyatta National Hospital management system.
• Background
• Basic information about the client and their operation(Business processes).
• Problem statement
• Briefly state the gap. What is not working as expected.
• Currently the ward information is kept in a flat file system. This makes it difficult to retrieve and modify ward
information.
• Proposed solution
• State what you intend to develop e.g.
Developing a ward management system that can allow users to keep information about ward within the KNH hospital.
• Methodology
• Explain the procedure in brief. How you will collect user requirements. How you will develop the system.
Project

References:
Project

Supervisor: Justus Mutinda Mutia

Email: mutia@kcau.ac.ke
Tel: +254-722 881 425
1.4. Objectives = Short term, specific and measurable goals.
Main objective: To develop ward management system for KNH.
Specific objectives:
• To collect requirements from the stakeholders
• To design a ward management system that meet user requirements.
• To implement the design using appropriate tools e.g. Java programming language.
• To test the system to see if it meets user requirements.
Project

Supervisor: Justus Mutinda Mutia

Email: mutia@kcau.ac.ke
Tel: +254-722 881 425
1.4. Justification = How will the project/app help the client?
1.5. Scope= The boundary of the system.
• Clearly show what the system will do and what it will not.
Project
Supervisor: Justus Mutinda Mutia
Email: mutia@kcau.ac.ke
Tel: +254-722 881 425
SN Milestones
2 Proposal document
Description
Cover page: Regno, name, title,supervisor, date
Chapter 1: Introduction
1.1. Background
1.2. Problem statement
1.3. Proposed solution
1.4. Objectives
1.5. Justification
1.6. Scope
Project

Supervisor: Justus Mutinda Mutia

Email: mutia@kcau.ac.ke
Tel: +254-722 881 425

SN Milestones Description
2 Proposal document Cover page: Regno, name, title,supervisor, date
Chapter 2: Literature review
2.1. Wider Topic/area in general e.g. Hospital wards
2.2. Existing systems (At least 2 cases)
2.2.1. Aga khan hosp ward management system
2.2.2. Matta hosp ward management system
2.3. case for KNH ward mgt system.
Project

Supervisor: Justus Mutinda Mutia

Email: mutia@kcau.ac.ke
Tel: +254-722 881 425

SN Milestones
2 Proposal document
Method, justification Ads, Phases,
in each phase, how to implement
each phase e.g
Analysis – User requirements /
Feasibility study, tools for user
requirements – questionnaires,
interviews etc;
Description
Chapter 3: Methodology
3.1. Requirements collection
e.g. Interviews, Questionnaires [what the users want..]
State why you use each of these tools?
NB: Do not talk about data collection.
3.2. Development methodology
• Specify which system development methodology you will use
and why?
• E.g. Agile, RAD, Prototyping, Waterfall.

Design – DFDs, UML diagrams

(activity diagrams, collaborative
diagrams…)
Project

Supervisor: Justus Mutinda Mutia

Email: mutia@kcau.ac.ke
Tel: +254-722 881 425

SN Milestones Description
2 Proposal document Chapter 3: Methodology
3.1. Requirements collection
Implementation – Coding, how to e.g. Interviews, Questionnaires [what the users want..]
develop the system, front end – list State why you use each of these tools?
tools / languages e.g WEB – HTML, NB: Do not talk about data collection.
CSS, Java Script, PHP / back end – 3.2. Development methodology
MySQL (dbses) • Specify which system development methodology you will use
and why?
Testing – Types of testing e.g Unit • E.g. Agile, RAD, Prototyping, Waterfall.
testing, System testing, integration
testing, Black box n White box
testing, Alpha n Beta testing

Maintenance – How they’re going

to maintain the system –
Foreseable Risks and Mitigation
Project

Supervisor: Justus Mutinda Mutia

Email: mutia@kcau.ac.ke
Tel: +254-722 881 425

SN Milestones Description
2 Proposal document APPENDICES[project constraints]
A. Resources
B. Budget
C. Project schedule
D. Risks and mitigations
Project

Supervisor: Justus Mutinda Mutia

Email: mutia@kcau.ac.ke
Tel: +254-722 881 425
RESOURCES

SN Resource Specification usage

1 Internet connection 150 mbps To connect to online resources

2 Programming language
3 Computer
4 DBMS(database
management system)
5
Python 3.8 To code with
HDD,RAM? Processor To develop and store app
speed?
Mysql 5, Oracle,.. To create the database.
Project

Supervisor: Justus Mutinda Mutia

Email: mutia@kcau.ac.ke
Tel: +254-722 881 425
BUDGET

SN Resource Quantity Availability Estimated Actual cost

cost (Kshs) (Kshs)

1 Internet 12 hours Own 4000 3000

2 Flash disk 2 Own 500 300
3
4
5
Project

Project schedule
SN Activity Expected Expected Actual Actual finish
start finish start
1 Idea 10/1/2022 12/1/2022 26/1/20 29/1/2022
22
2 Proposal presentation 13/1/2022 17/1/2022 31/1/20 31/1/2022
22
3 Proposal document 18/1/2022 18/1/2022 2/2/202 2/2/2022
2
4 SRS(System Requirement 22/1/2022 4/2/2022
specification)
5 SDS(System design specification) 5/2/2022 10/2/2022
6 System implementation 11/2/2022 17/2/2022
7 Test plan 19/2/2022 20/2/2022
8 Final system presentation 8/3/2022 8/3/2022
9 Final report 13/3/2022 14/3/2022
Project

Supervisor: Justus Mutinda Mutia

Email: mutia@kcau.ac.ke
Tel: +254-722 881 425
Project risks and mitigations

SN Risk Effect Mitigation

1 Virus attack System crash A back up copy
2 Loss of power Delay in coding UPS
3 Theft of laptop Lose of data/system A back up
4
5
6
7
8
9
Project

Supervisor: Justus Mutinda Mutia

Email: mutia@kcau.ac.ke
Tel: +254-722 881 425
References
Author(s). Book/Journal title.
URL(Date accessed) e.g. https:www.kcau.ac.ke [accessed on 23/5/2022]
Project

Thank you