MAKING PRESENTATION

1. HOW TO INTRODUCE YOURSELF

IF SOME PEOPLE IN THE AUDIENCE DON’T KNOW WHO YOU ARE, YOU
SHOULD INTRODUCE YOURSELF AND YOUR POSITION.

A. Formal Ways
 Good morning everyone. For those who don’t know me, my name’s Simon and I
work in marketing department.
 Hello everybody. Before we begin, let me introduce myself briefly. I’m Rico
and I’m the head of HR.

B. Informal Ways
 Hi guys! If you don’t know me, I’m Tina and I work in digital marketing.
 Hello! I see some new faces here, so I’ll introduce myself first. I’m Julia and
I’m one of our customer service team.
2. HOW TO INTRODUCE YOUR TOPIC

IF YOUR PRESENTATION TOPIC IS SIMPLE.

YOU COULD JUST SAY ONE SENTENCE.

 Today, I’m going to be talking about our new HR

policies and how they affect you.
 I’d like to talk to you today about quality control
and why we’re all responsible for quality control,
whichever department you work in.
IF YOUR TOPIC IS MORE COMPLEX, YOU MAY ADD MORE DETAIL TO
BREAK YOUR IDEA INTO STAGES.

 Today, I’m going to be talking about our new HR policies and how they affect
you. I’ll begin by outlining the policies, and then I’ll go on to highlight what
they mean for you and your working habits. Finally, I’ll briefly discuss why
we feel these new policies are necessary and beneficial for us all.
 I’d like to talk to you today about quality control and why we’re all
responsible for quality control, whichever department you work in. First of
all, I’ll explain why ‘quality control’ has broader meaning than you may
expect. I’ll continue by giving examples of real quality control, and why this
matters for all of us. To finish, I’ll be asking you to think of ways you can
incorporate quality control into your working habits.
3. HOW TO MAKE A STRONG START
GETTING PEOPLE’S ATTENTION STARTS FROM
THE BEGINNING. YOU NEED TO MAKE IT CLEAR
WHAT PEOPLE SHOULD EXPECT FROM YOUR
PRESENTATION AND WHY THEY SHOULD CARE
ABOUT WHAT YOU HAVE TO SAY.

 Problem -> Solution

 Interesting Facts or Statistics
 Short Stories
Problem -> Solution
ESTABLISH A PROBLEM THAT MANY PEOPLE IN YOUR
AUDIENCE HAVE. THEN ESTABLISH THAT YOU HAVE A
SOLUTION TO THAT PROBLEM.

Example:
Have you ever felt unfairly treated at work, or felt that the work
you do isn’t appreciated?
We’ve been working to make new HR policies that will make sure
all staff get fair recognition for their contribution to the company.
 Interesting Facts or Statistics
MENTION AN INTERESTING FACT OR A SURPRISING
STATISTIC TO GET PEOPLE’S ATTENTION.

Example:
Did you know that the average office worker spends eight
hours a day at work, but does only four hours of productive
and useful work?
That’s why I’m here to tell you about ‘quality control’, and
how you can use this idea to make better use of your time.
Short Stories
YOU CAN ENGAGE PEOPLE BY TELLING A SHORT STORY AND
CONNECTING IT TO YOUR TOPIC. STORIES ARE POWERFUL AND THEY
CAN ADD AN EMOTIONAL DIMENSION TO YOUR TOPIC IF YOU DO IT
WELL.

Example:
Once I met a young salesman. I won’t mention his name. He spent several weeks
building a relationship with a potential client. He worked overtime, and he was
working so hard that he was under severe stress, which started to affect his personal
life. In the end, he didn’t close the deal, the client signed with another firm.
Today, I’m going to talk about confidence as a salesman, and how you can avoid the
traps that this young man fell into.
4. HOW TO USE SIGNPOSTING LANGUAGE
HAVING INTERESTING OR RELEVANT INFORMATION IS NOT ENOUGH. HOW
YOU STRUCTURE AND ORGANIZE YOUR INFORMATION IS EQUALLY
IMPORTANT. USING SIGNPOSTING LANGUAGE MEANS USING WORDS AND
PHRASES TO SHOW THE AUDIENCE WHERE YOUR POINTS BEGIN AND END, TO
SHOW WHAT’S COMING NEXT AND TO REMIND THEM ABOUT THINGS YOU’VE
TALKED BEFORE.

 Okay, that covers the new policies. Next, I’d like to move on to discuss what these
policies mean for you.
 Now that you’ve heard a bit about what not to do, let’s focus on positive advice to help
you be more effective salespeople.
 Next, I’d like to talk about...
 Let’s move on and discuss...
 At this point, I’d like to turn to...
 Let me go into some more detail about...
 Let’s examine ... in more depth.
 I’d like to elaborate on...
 Let’s review the key points of...
5. DEALING WITH PROBLEMS
A. Mistakes and Clarifications
 Let me rephrase that.
 Actually, what I meant to say is...
 To clarify, I wanted to say that...

B. Adding Something You Forgot

 Let me just add one more thing.
 I’d like to add something to a point discussed earlier.
 Let me return to an earlier point briefly.

C. Handling Questions
 Does this answer your question?
 Do you follow what I’m saying?
 Was my answer clear enough?
 Have I clarified your doubt?
D. Delay Answering Someone’s Question
 I’ve allocated time for questions at the end of this session, so we’ll address your idea
later.
 I’m not in a position to answer that right now, but I’ll get back to you later this week.

E. Deflect The Question

 That’s an interesting question. Before I answer, would anyone in the audience like to
answer the question?
 You’ve raised an important point there. What does everyone else think about this?

F. Dismiss The Question

 Thanks for your input, but I don’t see how that’s connected to what I’m saying.
 I don’t mean to be blunt, but I don’t think that’s relevant to our discussion today.