Process Design Workshop

DC-010: Manage General Ledger – Currency

Rates

December 8, 2016

1
Agenda
• Introductions
• Guiding Principles
• Process design workshop approach and outcomes
• Process flow design review and confirmation
• Oracle Cloud application demo
• User stories review and confirmation
• Next Steps – Upcoming Meetings
• Parking lot and action items

2
Introductions
Introductions
• Name
• Role
• Project Expectations

3
Project One Guiding Principles
One TCF
Focus on the good of the
whole Enterprise
No Customizations Trust and Seek to understand
Implementation standard is out of Keep an open mind and continue
the box functionality. to elevate your understanding of
the process and systems to
provide TCF with enhanced
solutions.

Empower Team to make

Communicate timely decisions
Communication should be open, Decisions required will need to be
clear and frequent. made in a timely manner.
Decisions and required due dates
Optimization
will be specified.
Optimize end to end processes
while maintaining prudent
controls.
4
 For Illustrative purposes only

High Level Program Milestone

2016 2017
Nov Dec Jan Feb Mar Apr May Jun July Aug Sep Oct Nov
Release 1 Release 2 Release 3
Program Plan, Onboard Onboard
Management Resources (R1, R2) Resources (R2, R3)
Monitor and Control Project – Status, Budget. Costs, RAID register

COA Design Configure Oracle Cloud (Sprints 1, 2 & 3)

Mapping Framework
Finance Reporting Build (Essbase, BICS)
Process Design
(Sprint 0)
Configure PBCS (Sprint 1)
Report BICS Scoping Release 2
Rationalization SIT 1 SIT 2 UAT

HR Workstructures Configure Oracle Cloud (Sprints 1, 2 & 3)

Human Capital Release 2
Management SIT 1 SIT 2 UAT
Process Design Process Design Release 3
(Sprint 0) (Sprint 0) Configure Oracle Cloud SIT 1 SIT 2 UAT
Release 1
Foundation Design Configure Oracle Cloud (Sprints 1, 2) SIT 1 UAT

Procurement
Configure Oracle Cloud (Sprints 1, 2 & 3)
Process Design Release 2
(Sprint 0) SIT 1 SIT 2 UAT

Infrastructure Sizing (Essbase, Mapping Tool)

Technology Instance Strategy
U/D Strategy
Data Conversion Scope Technology Build, Testing Support, Deployment, U/D Changes ( Release Specific)

Change Management Stakeholder Analysis Change Impacts, Communication and Training (Release Specific)
Change Strategy
Communication Approach

Program Enterprise Design Release 1 Release 2 Release 3

Process Design Workshop Approach
Objectives
• Develop future-state business process design by
focusing on a standardized and common process
• Identify process exceptions and gaps with Oracle
functionality
• Document and prioritize user stories
• Identify deep-dive topics for solution design
sessions
• Discuss user/roles performing specific interactions
with the system functionality or process
Outcomes
• Business process blueprint design
• User stories and confirmation of business
requirements
• Gaps which require deep dive sessions
• Share configuration values and/or data collection
requests (for future workshops)
• Gather application security requirements and
change impact assessment needs

• Processand
Demonstrating Oracle R12 system functions Design Workflow Steps
• Performing detailed analysis of requirements
product capabilities

Process Scope & Process Design Deep Dive Session (If Design Review &
Release Schedule Workshop Required) Confirmation

6
Oracle Cloud Terminologies
Term Description
Currency codes Currency code associated with a currency. It can not
be changed once the user enables the currency

Date ranges User can enter the transactions for a specified date
range

Currency types Local ( default ) , foreign , STAT

Rate types Spot , corporate , user , fixed

Exchange gain/loss Gains or losses arising from changes in the exchange

rates between the receipt and the transaction currency

7
DC-010-020 – Perform Consolidations

WIP

8
Application Demo

9
User Stories
TCF Epic User Story
Requirement
ID*

As a General Accountant/Financial Analyst/Accounts Payable Specialist, I want to be

Perform able to process multi-currency transactions in Payables, Receivables and General
FIN2-075 Closing Ledger modules for accurate calculations and reporting

As a General Accountant/Financial Analyst/Accounts Payable Specialist, I want to be

Perform able to select exchange rate during foreign currency transaction entry for accurate
FIN2-076 Closing conversion and reporting

As a General Accountant/Financial Analyst/Accounts Payable Specialist, I want to be

Perform able to validate the conversion performed by system of the foreign currency
FIN2-077 Closing transaction

As a General Accountant, I want to be able to run foreign currency revaluations and

Perform record revaluation gain/loss so that foreign currency account balances are revalued
FIN2-078 Closing accurately

Perform As a General Accountant, I want to be able to enter foreign currency journals and
FIN2-079 Closing choose appropriate exchange rate to record the foreign currency transactions

*TCF Requirement ID is based on functional requirement ID shared by TCF

10
User Stories
TCF Epic User Story
Requirement
ID*

Perform
FIN2-080 Closing  Duplicate – to discuss with Sajjad

Perform As a General Accountant, I want to be able to enter/load in bulk the daily and average
FIN2-081 Closing exchange rates to be used for foreign currency transaction conversions

Perform As a General Accountant, I want to be able to configure local revaluation regulations

FIN2-082 Closing for accurate revaluation and gain/loss calculations

Perform As a General Accountant, I want to be able to configure, modify and apply the
FIN2-083 Closing revaluation criteria for accurate revaluation and gain/loss calculations

As a General Accountant, I want to be able to transfer revaluation results from

Perform primary to secondary ledger (e.g., receivables roll forward, loan amounts roll forward,
FIN2-084 Closing etc.)

*TCF Requirement ID is based on functional requirement ID shared by TCF

11
User Stories
TCF Epic User Story
Requirement
ID*

Perform As a General Accountant, I want to be able to translate statistical ledger accounts

FIN2-085 Closing (e.g., originations) so that they can be used in calculations and reporting

As a General Accountant, I want to be able to automatically reverse incorrect

Perform revaluations (Unpost journals created by revaluation process) to negate the effect on
FIN2-086 Closing balances and exchange gain/loss

As a General Accountant, I want to be able to calculate revaluation at the period end

Perform rate for the selected accounts and selected currencies for accurate revaluation and
FIN2-087 Closing exchange gain/loss recognition

Perform As a Financial Application Administrator, I want to be able to authorize access to

FIN2-088 Closing execute revaluations and translations for control purposes

Perform As a General Accountant, I want to be able to perform translation of selected

FIN2-089 Closing accounts and selected currencies for translation to functional currency

*TCF Requirement ID is based on functional requirement ID shared by TCF

12
User Stories
TCF Epic User Story
Requirement
ID*

As a General Accountant, I want to be able to maintain historical exchange rates for

Perform future revaluation (e.g., common stock purchases, retained earnings roll forward) so
FIN2-090 Closing that they are revalued correctly

Perform As a General Accountant, I want to be able to automatically account for currency

FIN2-091 Closing differences between invoice currency and payment currency in Payables module

Perform As a General Accountant/Financial Analyst/Accounts Payable Specialist, I want to be

FIN2-092 Closing able to report on multiple currencies for each legal entity and management entity

As a General Accountant/Financial Analyst/Accounts Payable Specialist, I want to be

Perform able to identify the source currency of foreign currency transaction in trial balance
FIN2-093 Closing with drill down capabilities

*TCF Requirement ID is based on functional requirement ID shared by TCF

13
Next Steps
Type Description Due date

14
Parking Lot and Action Items

15
 Thank You

16
 Appendix

17
Perform Consolidations

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