Management and music

production Master
How to programme

 Decide number of programmes and how many concerts each

one
 Decide a theme or a subject for the whole season
 Length of concerts – 2 hours usually with one pause
 Music Director first decides his concerts of the season
 Decide programmes, choral ones, with soloists, contemporary
pieces…
 Composers’ anniversaries to be included in the season
 Comission or co-commission works to live composers
How to find an artist?

 Classical Music Artist

 Operabase (for singers especially)

 Internet

 Meetings at IAMA (International Artists’ Manager Association)

Classical Music Artists
Operabase
International Artist Manager’s Association
Engage an artist

 Contact the artist or the agency.

 Decide a programme that fits the season of concerts and it hasn’t
been performed in the last 3 or 4 years.
 Agree a fee
 Ask for the documents to prepare the contract (name of artist,
address, tax ID or VAT number, full bank information)
 Send a draft contract
 Approve contract and signature
 After the concerts, receive the invoice
 Contracts for artists inside EU
NATIONALS (SPAIN) OUTSIDE SPAIN - EU
IVA is paid directly to Spanish
Self-employed artist (autónomo) Hacienda by the contractor

. IVA 10% Self-employed artist

. IRPF 15% . IVA 10% - VAT number or tax number

Agency
. IVA 21%
Contract with Social Security
The artist needs to have DNI or NIE
and a Spanish Social Security number.
. IRNR 19%
Agency
. IVA 21%
. IRNR 19%
Contract with Social Security
NIE can be asked at the Spanish consulate
of the artist’s country of residence (EU)
with a copy of the contract. Once in Spain,
artist can ask for a S.S. number.
Contracts for artists outside EU

Self-employed artist Agency

IVA is paid directly to IVA is paid directly to
Spanish Hacienda by the Spanish Hacienda by the
contractor contractor

- IVA 10% - IVA 21%

- IRNR 24% - IRNR 24%
Invoices

All artists need to present an invoice after their

performances.
The invoice should have:
 Artists’s details (name, address, VAT or tax number)
 Contractor’s details (name, address, VAT number)
 Invoice number
 Date
 Gross fee and deduction of taxes
 Bank information (Bank, bank’s address, account holder, IBAN, SWIFT,…)
Tools to find information about Works
and instrumentation

 OPAS

 Daniels’ orchestral music

online
Orchestra Planning and Administration System
Daniel’s orchestral music online
  Fee
 Cost of musicians
 Conductor and artist’s fee
 Conductor and artist’s hotel
BUDGET  Conductor and artist’s travel
 Cost of musicians’ bus or flights
How to make a  Cost of hotels for musicians
Budget when the  Instrument transportation
musicians go on a trip  Instrument rental
List all the expenses  Score rental
you might have  Per diem
Budget
BUDGET
Place and date

Programme
             
 
 
             
 

TOTAL COST: 0,00 € with VAT

Expenses

Fee
Cost musicians

Conductor fee
Conductor hotel
Conductor flights and transportation

Soloist fee
Soloist hotel
Soloist flights and transportation

Bus / flights
Hotels
Instrument transportation

Instrument rental
Score rental

Per diem
BUDGET – when you are a hall

 SALES: ticket sales, sponsorship, co-

You need to calculate: productions…

 EXPENSES: SGAE, score rental,

 SALES and total different rentals, medical service,
accommodation, artists’ fees,
INCOME photography, graphic design, public
relations, press conferences,
translations, water, electricity,
personnel fee, travel,
 EXPENSES
 BUDGET YEAR 2021(with VAT)
SALES
Instrument transportation
Ticket sales
CD sales
Score mail expenses
Sponsorship  
co-productions
Programmes
TOTAL INCOME
 
Hand programmes
EXPENSES Comunication and marketing expenses
SGAE (the hall pays SGAE)
Advertisement
score rental
hall rental Graphic design
instrument rental Printing
machinery rental
Mailings
furniture rental
lights and sound rental Photography
  CD's
Instrument tunning
internet
Maintenance (machinery, software)
Cleaning press comferences
Security translations
Medical service
public relations
Acomodation
Concierge  
Ticketing Electricity
Musical compositions
Water
Translations
External artistic expenses Wardrobe
   
Conductor fee
VAT
Conductor travel
Conductor hotel  
Soloists fee Office personnel fee
Soloist travel
Soloist hotel
Per-diem
Groups fee Travel
Groups travel
Hotel
Groups hotel
Concertmaster
 
Library TOTAL EXPENSES
Going on tour. Getting started

Get a
Prepare a
conductor
programme
and a
that appeals
soloist/s that
to the agency
are well
or
known where
Auditoriums
we go on tour

Prepare a
dossier with
Present a
photography,
budget
biography,
reviews...
Going on tour. Preparing the tour

Contract transportation, Flight, AVE, etc., and hotels for the group/ensemble

Prepare itinerary (together with agent if there is one)

Contract Cargo company to send instruments by plane or truck

Prepare ATA carnet for the instruments (outside EU). Need to leave a deposit to
the Chamber of Commerce. This is to avoid complicated custom procedures.

Get working VISA (outside EU). Contact consulate, need “Certificate of

Eligibility”

Vaccines and other medical issues

Countries where ATA carnet is valid