Welcome to VAN Payments Training

VAN
Virtual Account Number (based online bank transfers/payments)
 Existing online bank transfer payment process

Payment through online bank transfer can be made by customers directly to bank
account number or by using branch specific CMS client code.

Branch specific CMS client code can be added as beneficiary or direct payment can be
done using the E-CMS facility available in internet banking or mobile banking platform
(Banks have separate platform for making E-CMS or VAN payments in Internet Banking).

MIS of payments received is shared by bank to Aakash corporate office and same is
shared to all the branches. However, currently the branch does not have the information
of which student has paid the fee and ERP receipting done manually in EFT payment
mode.
Sample - Standing instructions for making payment through existing medium

For doing RTGS/NEFT/Online Fund Transfer/IMPS under CMS client code, student has to
use below details

1. Beneficiary Name: AAKASH EDUCATIONAL SERVICES LIMITED

2. Beneficiary Account No.: AAKSED044HY (Sample for Himayat Nagar centre- 044HY)
3. Bank Name & Address: HDFC BANK LIMITED, Sandoz Branch, Mumbai
4. IFSC Code: HDFC0000240 (It is a centralised IFSC Code and It would be same for all
the centres)
Problem associated with current process:
Receipting will be done manually in ERP only when branch get the information of
student which involves delay in receipting and receipting will not be done if student
did not approach branch.

Reason for introduction of new payment medium and its

relevance/importance:
Whenever any payment is made to VAN:
• Student information is captured
• Auto receipting is done from backend
• No delay in receipting
• Auto settlement & Reconciliation process
Upcoming online bank transfer payment process through VAN
Customized Virtual Account Number (VAN) account no creation:

AESL will create a unique VAN account no., for every new application being created for
regular courses in ERP, against which the customer will make EFT payments in virtual
account number mentioned in draft summary and course fee summary.

For every VAN payment received, auto receipting for all active students will be done in
ERP from corporate office and this will also help in reconciliation process.
Process Flow Chart
Process
Maintain Applications Page – Add new application in ERP
Charges Entry and Scholarships page – Applying scholarship and
charges and at this point Van is not created.
After clicking Apply
Click on Verify Charges
After clicking on “Verify charges” button – Draft summary will be created which
include VAN details.
After verifying Draft Summary, click on Finalize to finalize charges
Click on Yes to proceed further
After Clicking on Finalize charges – Course fees summary is created with VAN
details.
Finalize button will be locked
Now payment will be made by customers through their payment platform using VAN details.

Before making Payment Student Bal. Page. – Showing No receipting.

Before making payment - Student Charge Page – Showing Charges pending for receipting.
Payment screenshot – Beneficiary added in Phonepe app (Any payment platform can be used)
Transfer the payment
After Payment Process and Auto receipting in ERP – Receipting created in ERP.
Check Electronic Funds Transfer Receipt
Student Charge page after Payment
Aakash Student Financials-Student Dashboard – Showing the payment details.
Aakash Student Financials-Student Dashboard – Showing the payment details.
Student ERP Fee Receipt – Order ID is added.
 Applicability

1. VAN number is created on the basis of ERP Application ID and once created it will remain active for
payment always but receipting can not be done in ERP if
1. Student progress status is other than APPL, MATR, RADM.
2. Student is transfer from once centre to another (IBTR) – then a new VAN number will be created
based on new application ID.
2. VAN number will not be created for exam and miscellaneous courses.
3. VAN number will be created for all customers from the date this project is rolled out in centres and this
payment option cannot be used by existing customer (This will be handled in enhancement)
 Other Points

1. VAN number is shared to customers through Draft summary and course fees summary and can also be
seen from charges and applications entry page.
2. VAN details are not available in student dashboard at the moment but same will be added in
enhancement.
3. Partial payment in registration component and payment in admission component less than 50% is not
allowed through this payment option.