Roles and Functions

of School
Authorities/Administration.

Arold T. Garcia
Presenter
 Topics for Discussion
 What is Authority in the
school?
 What is Administration?
 Roles and Functions of School
Authorities
 Authority
School Authority means Head of
the Institutions such as Teacher,
Principal Headmaster, etc.
1. Paste cote about authority
 Administration
1. is derived from Latin word
“minister” means service rendered
to others for their welfare, to care
for or to look after people to
manage affairs.
“Administration is the organization
and direction of human and
material resources to achieve
desired ends.”
- Pfiffner and Presthus
“Administration has to do with
getting things done; with the
accomplishment of defined
objectives.”
- Luther Gullick
“Administration has to do with
getting things done; with the
accomplishment of defined
objectives.”
- Luther Gullick
In an educational setting, it is the
process of planning, directing,
organizing, and controlling
humanor material resources
efficiently so as to direct activities
toward common goals and
objectives.
What is School Administration?
 (Results or
PROCESS outcomes)
(Functions)

INPUTS
(Men, machine,materials,
means, money and methods)

OUTPUTS
ROLES AND FUNCTIONS OF ADMINISTRATION

- Planning
- Organizing
- Staffing
- Directing
- Coordinating
- Reporting
- Budgeting
 If you are planning for
PLANNING one year, grow rice. If
you are planning for
20 years, grow trees.
If you are planning
for centuries, grow
men!
Chinese Proverb
 Planning means to decide in
advance what is to be done. It
charts a course of actions for the
future.

PLANNING
 It is defining roles,
responsibilities and
arranging and coordinating
the resources needed to
successfully carry out plans.

ORGANIZING
 “Putting right people
in the right position”
to insure maximum
effectiveness and
efficiency in the
organization.
STAFFING
 Leading people in a
manner that achieves the
goals of the
organization. This
involves proper
allocation of resources
an providing an effective
support system.
DIRECTING
Coordination can
be achieved
through effective
communication
and good
leadership.
COORDINATING
 Keeping the
supervisor and
principal informed
about the progress
and problems of
REPORTING the school.
 It is expressed in
financial terms
and based on
expected
income and
expenditure.
BUDGETING
 Functions of School Administration
1.Planning of school programs and
activities; budget preparation

2.Directing school work and

formulating and executing
educational policies
 Functions of School Administration

3. Coordinating administrative and supervisory

activities
4. Providing the necessary leadership.
5. Evaluating the teaching personnel and school
programs.
6. Keeping records and reporting results
School authorities/administrators must
be…
…democratic

We have to recognize
individual differences, respect
one’s personality, and extend
consideration to all.
School administration must be…
…cooperative

This implies group

action. There is
strength in cooperation
and progress results
from combined efforts
of all.
School administration must be…
…scientific

emphasizes that the use of

the scientific principle and
that the solution of
problems should be
based on facts.
School administration must be…
… based on accepted
educational philosophy.

educational philosophy affects

the thinking and resultant actions
of the leaders who control public
school’s administration and
supervision.
School administration must be…
…creative

creative administration
and supervision
encourages growth
School administration must be…
…evaluate in the
light of results

by knowing as accurate
as possible the results
of instruction
School administration must be…
…run parallel throughout
the system

clear cut-lines of
duties/responsibilities and
respective functions
School administration must be…
…preventive and
constructive

kind of assistance is
valuable to the teachers to
avoid mistakes
School administration must be…
…centered on child
growth and development

provide conditions
favorable to the growth
and development of the
learners
School administration must be…
…flexible

is characterized by its
being adopted and readily
adjust to meet the
requirement of changing
conditions
General Principles of School Administration
 must be democratic
 must be cooperative in character
 to be effective … must be scientific
 must be based on accepted educational philosophy
 must be creative
 must evaluate in the light of results
 must run parallel throughout the system
 must be preventive and constructive
 must be centered on child growth & development
 must be flexible
Characteristics of Autocratic and
Democratic Administrator
Autocratic Democratic
Thinks he can sit Realizes the
by himself and potential power
see all angles of in thirty or fifty
problems. brains.
Characteristics of Autocratic and
Democratic Administrator
Autocratic Democratic
Does not know Knows how
how to use to utilize that
the power
experience of
others
Characteristics of Autocratic and
Democratic Administrator
Autocratic Democratic
Cannot bear to let Knows how to
any of the strings delegate
of management duties.
slip duties from his
fingers.
Characteristics of Autocratic and
Democratic Administrator
Autocratic Democratic
Is so tied to Free himself
routine details that from routine
he seldom details in order
tackles his target to run his
job energy to
creative
leadership.
Characteristics of Autocratic and
Democratic Administrator
Autocratic Democratic
Is jealous of ideas; Is quick to
reacts in one of recognize and
that several ways praise an
when someone idea comes
makes a proposal. from
someone else
or others.
Characteristics of Autocratic and
Democratic Administrator
Autocratic Democratic
Makes decisions Refers to the
that should have group all
been made by the matters that
group. concern
decisions
Characteristics of Autocratic and
Democratic Administrator
Autocratic Democratic
Adopts Maintains the
paternalistic position “I”
attitude adviser both on
personal and
professional
matters.
Characteristics of Autocratic and
Democratic Administrator
Autocratic Democratic
Expects hero- Wishes to be
worship respected as
an individual as
he respects
others.
Characteristics of Autocratic and
Democratic Administrator
Autocratic Democratic
Does not admit Consciou
even to sly
himself that practices
he is democratic
autocratic practices.
Characteristics of Autocratic and
Democratic Administrator
Autocratic Democratic
Sacrifices Is more
everything concerned with
teachers, students the growth or
involved than progress of
with freedom individuals.
system
 Characteristics of Autocratic and
Democratic Administrator
Autocratic Democratic
Gives others few Believes that every
opportunities for one should take
leadership as responsibility and
possible exercise leadership
Characteristics of Autocratic and
Democratic Administrator
Autocratic Democratic
Is greedy for Pushes others
publicity into the
foreground so
they become
successful.
 References
Snowden, P.E. & Gorton, R.A. (2002). School Leadership &
Administration: Important Concepts, Case Studies &
Simulations Edition 6. USA: McGraw-Hill.

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