MONITORING and

REPORTING PROCCESS
2023
Objective
• Identify current Monitoring Process and Challenge
• Improvise a good monitoring concept without
jeopardize present process
• Enhance to Digitalization monitoring process for
MRO project.
 Present Process flow
• Resource structure in mars system is not specific to
workshop, Inhouse and outsource. Can’t identify
Start
SOW Develop resource budget and manpower loading for each
Approval workpackage
workshop & Outsource work. 1
• No standard manhours rate for MRO work.

WP Develop
Released Job Order

Job
released
Job Reschedule

Develop WEP
WEP Proceed

Issue

Develop & Update Job Complete

Update &
Job Closed
Update SIPREP Record WEP
Order
 Issue & Challenge
• Job Order released without checking on the pre-
requisite. Thus, sometime can’t executed as plan.
• Job Order was not respected, and workshop
Start
SOW
Approval
Develop
workpackage carried out work according to their own plan. 2

Job Order being review by PMT prior Go & No Go.

WP Develop (release for production)
Released Job Order Establish new workprepation team for MRO project
for each workshop

Job Management call to stress out the importance to

release respecting Job Order and updating Job order in time.
d Job Reschedule

Develop WEP
WEP Proceed

Issue

Develop & Update Job Complete

Update &
Job Closed
Update SIPREP Record WEP
Order
 Issue & Challenge •
•
•
No standard process established on WEP status check
No feedback status WEP to PP or PMT (Ok or Not OK)
WEP was not updated & recorded
• WEP was updated by Executive not Supervisor or team
leader.
Start
SOW Develop • WEP was develop without a good reference from Job Order
Approval workpackage • Limitation on manpower, supervisor hands-on at site.
• Workshop prefer to update only on SITREP.

WP Develop
Released Job Order
3

Job
release
d
Job Reschedule

Develop WEP
WEP Proceed

Issue

Develop & Update Job Complete

Update &
Job Closed
Update SIPREP Record WEP
Order
 Issue & Challenge
Start
SOW
Approval
Develop
workpackage
4

• Job order status was not reliable due to status was not updated.
• Workshop Supervisor was not update Job order in weekly basis, prefer to
WP Develop
update when Job completed. (One time updated)
Released Job Order • Limitation of knowledge to identify progress of work
• Not in the 1st priority to update the Job Order,

Job
release
d
Job Reschedule

Develop WEP
WEP Proceed

Issue

Develop & Update Job Complete

Update &
Update Status Record WEP
Job Closed
Report Order
Proposed solution
1. Workpackage Issue & Challenging
• Review & restructure Resource Naming in ERP System.
• Manhours rate for production developement
2. Job Order
• Job Order being review by PMT prior Go & No Go. (release for production)
• Establish new workprepation team for repair project for each workshop
• Management call to stress out the importance of respecting Job Order and updating Job
order in time.
Proposed solution Cont..
3. WEP (Work Execution Plan)
• Standardize format and process WEP to all workshop (Not done)
• Digitalized WEP for updating & recording process
THANK YOU
Proposed Solution
• Updating Mars planning by Launcher (Assistance planner)
• Make good SITREP and as main reporting from workshop.
• Schedule tracking and coordination work carried out by production
planner
• Launcher to be proactive to update the Job order and and re
distribute the Job order to Workshop (New update status for each Job
Order)
 Selected Software for Schedule monitoring
MS Project MS Project Mars Planning
License Individual license and no UpToDate Unlimited user can have an access to the software
license (Version 2003) Yearly license renewable
Limited only less than 23 license
No yearly payment for renewing license
Project scale Good for small scale project. Activity less Good for big project activity greater than 500 line …
than 500 line item
Database No databased, no record on project in Huge databased to recorded and store all information
time basis. Act Budget, actual duration, regarding to project execution
etc..
Apparent Easy to find activity and do filter & Complex and not easy to find activity
sorting