PROVISION OF TECHNICAL

ASSISTANCE IN APPRAISING THE

ENHANCED SCHOOL
IMPROVEMENT PLAN
ALEJANDRO P. MACADATAR, PhD
Regional SBM Coordinator, EPS, FTAD
 Why is there
a need for
proper
planning?
https://www.menti.com/sb91y5xwyf

https://www.mentimeter.com/s/9267cec331aeef2647cae3cb844a61a1/b962a86ea371
SCHOOL LEADERSHIP QUALITY IN
THE PHILIPPINES
• Set the direction of the school.
• Manage the systems and processes in
the school
• Promote quality teaching and
learning.
• Nurture themselves and others
• Engage stakeholders
DOMAIN 1: Leading Strategically
– Vision, mission and core values
– School planning and implementation
– Policy implementation and review
– Research and innovation
– Program design and implementation
– Learner voice
– Monitoring and evaluation processes and tools
 Phase 3: Act - Objectives

1. To test and review the proposed solutions

2. To roll out the solutions

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 Phase 3: Act

Test the solutions

9

Roll out the solutions

10

Check Progress of AIP

11

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 Step 9. Test the solutions

Check progress and If successful,

Test the compare the communicate
solution in performance before results to
small and after concerned
population implementing the stakeholders or
solution process owners
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 Step 9. Test the solutions

Solutio Test the

ns up fa st
may va solutions fi Sca l e
ry rst

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 Step 9. Test the solutions

OUTPUT CHECK:
 Data results from testing the solutions
 Communication plan to concerned stakeholders
(Process Owners)

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 Phase 3: Act

Test the solutions

9

Roll out the solutions

10

Check Progress of AIP

11

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 Step 10: Roll out the Solutions
Process owners will
implement the solutions

Implementation might not

always be perfect

Project Team supports and

assists the Process Owner

Create a venue for feedbacking

with your stakeholders
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 Step 10. Roll out the solutions

OUTPUT CHECK:
 Plan to roll out your solutions
 Plan to gather feedback from concerned stakeholders

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 Phase 3: Act

Test the solutions

9

Roll out the solutions

10

Check Progress of AIP

11

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DepEd Order 44, s. 2015, on monitoring
Step 11: Check Progress of AIP

Check progress and compare the

performance before and after
implementing the solution

SPT should guide and help the Project

Team in resolving problems

Project Team submits report to SPT

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 Step 11. Check Progress of AIP
Project Monitoring Report Form
Scheduled Dates of Monitoring
Mid-year: ________________ Year-end: _________________

(1) (2) (3) (4) (5) (6) (7)

Name Project Date Accomplish Issues/ Recommend Signature
of Objective of ments/ Problems/ ations/ of SPT
Proje s and Monit Status to Challenges Action and
ct Targets oring Date Points Project
Team
Leader

To be
---------To be filled-up by Project Team------- discussed by
SPT and
Project Team

*this will be monitored in the next M&E cycle

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 Step 11. Check Progress of AIP

• The Project Team assigned may

begin collecting, organizing, and
analyzing the required school data
for the PIAs to be tackled in the
Consolidated progress reports will
next AIP.
serve as inputs to the SRC

Submit Project Monitoring • The next AIP begins with Step

Report Form to the SDO together 2: Identify/Review PIAs.
with the AIP for the next year

• After year 3, the SPT can now

SPT and Project Team will
prepare for the next cycle.
adjust, modify, and write AIP of
the following year

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 Step 11. Check Progress of AIP

OPEN COMMUNICATION BETWEEN SPT

AND PROCESS OWNER IS KEY
DON’T BE AFRAID TO BE TRANSPARENT

THE PURPOSE OF M&E IS TO

IMPROVE THAN TO CRITIQUE

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 CHARACTERISTICS
Chapter 1
• Clarity and completeness of discussion on DepEd VMV
Chapter 2
• Clarity and completeness of discussion on School’s CURRENT SITUATION
• Alignment and Relevance of PRIORITY IMPROVEMENT AREAS (PIAs) to
Intermediate Outcomes (IOs)
• Responsiveness of the GENERAL OBJECTIVES to PIAs
• Feasibility of the TARGETS
• Clarity and completeness of the ROOT CAUSE ANALYSIS (RCA) process
Chapter 3
• Appropriateness of the major activities in the identified SOLUTION(s)
• Comprehensiveness of the ANNUAL IMPLEMENTATION PLAN (AIP)
Chapter 4
• Completeness of the MONITORING PLAN
Needs discussion
Chapter II
The chapter
presents data in
textual form, but
fails to discuss
interventions to
address some
gaps.
School’s Current Situation

There is no quantitative
data, like what is the
value of 35.29%
• CoVID-19 Cases/Status
• Man-made and Natural Calamities
• Learning Resources
• etc
 Identify / Review the Priority
Improvement Areas

 There is no limit to the

number of PIAs.
 It is important that the
“PIAs are the most pressing
needs or problems within SPT makes a priority
and outside of the school list of PIAs.
that surfaced from your
 PIAs have varying
school and learners’ data.”
difficulties.
 Prioritization Rubric
CRITERIA DESCRIPTION SCALE

Strategic The number of other improvement areas

that will benefit when the improvement
Importance area is addressed.

5 – Very high
The urgency or need to improve the area 4 – High
Urgency as soon as possible.
3 – Moderate
2 – Low
The number of learners that will benefit
Magnitude when the improvement area is 1 – Very low
addressed.

The degree to which the improvement

Feasibility area is within the school’s mandate and
control.
Planning Worksheet
 • 17.23% frustration readers • Unclear data

• Low MPS

• Construct pathway • Activity

Common Drawbacks
 General Objective

Verb Indicator
To increase the MPS in English from a
range of 49.88 to 53.96 to 75 in 3 years
Baseline Target Time Period
 Develop Project Design(s)

PROBLEM STATEMENT: The selected area of focus phrased as a problem

(output of Activity 3.5: Select Area of Focus).

Example: During the first quarter, 10 out of 30 Mathematical Periodical Test

papers of Grade 7 students had items that were erroneously checked
REMEMBER
these
PROJECT OBJECTIVE STATEMENT: What you want to achieve and by how
definitions much*.
when you fill-up
Annex 9 Example: To reduce the incidence of erroneously checked Mathematical
(Project Work Periodical Test papers of Grade 7 students by 100%
Plan & Budget *Reminder: Objective statements should be SMART – specific, measurable,
Matrix) attainable, realistic, time-bound. Targets to be set should be discussed and
agreed upon by the SPT based on the school context.

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 Develop Project Design(s)
One project design
per solution

ACTIVITIES: The activities you need to do to implement your solution.

REMEMBER: Example: Meet with teachers to discuss the new process of checking
Periodical Test papers
These
definitions
when you fill- OUTPUT: The concrete, tangible products that result from
up Annex 9 undertaking an activity .
(Project Work
Plan & Budget Example: Teacher attendance during discussion of the new process on
Matrix) checking Periodical Test papers

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 Develop Project Design(s)
 Each project will be monitored at least twice by the
SPT - middle and end of implementation period.
 Monitoring dates should be stated in the Project
Work Plan & Budget Matrix (Annex 9)

Make the projects manageable to provide

the team with immediate results which In cases
they where
can celebrate there
(if it is successful) are major
or improve projects that
would need a long time to
(if did not meet implement, the Project
the target). Team should subdivide
this into smaller, more
manageable projects.

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 Develop Project Design(s)
For School Heads, Teachers,
and Staff

Your contribution in planning and implementing

the SIP and AIP should be included in your RPMS.

In writing your KRAs and objectives in the

RPMS, make sure it is aligned with the
objectives and targets of the SIP, AIP, and
Project Designs.

Attach a copy of the project designs to the AIP so you can easily go back to it
when you review the implementation of your AIP.

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Project Title: Tubig sa Pagkatuto
Problem Statement: Absence of potable water resulting to low NAT MPS
Project Objective Statement:
1. Installed potable water from zero to 20 or 100% of the classrooms in 3 years
2. Increased NAT MPS from 68.35 to 75 in 3 years
Root-Cause: Contaminated water
Activities Output Date of Persons Involved Budget Budget
Implementation Source
Environmental SWOT results January 2021 SH and Physical Facilities 100 MOOE
scanning/SWOT Analysis Coor. with SPT
Presentation of SWOT MOA/MOU February-March SH, PTA, partners 1000 MOOE
results to BLGU and 2021
stakeholders and
forging partnership

Installation of water Provision of potable April-May 2021 SH, PTA, partners 30,000 Donatio
connection (Phase 1) water to at least 10 ns, Fund
classrooms Raising
 Criteria for School Projects
• Not necessary an acronym
• Must be catchy and has meaning (not negative)
• Should have a general theme
• Must not be an activity
• Existing DepEd Projects can be adopted
• Must address more than one Improvement Areas
 Common Mistakes in Crafting
School Projects
1. PIA: Incomplete Fence
2. School Project: Fence Construction
3. One PAP is not one project
4. Root Cause is not directly addressed
5. Named after a person
6. Objective is not measurable; not quantifiable
7. Dangling/unclear root cause
Mr. Cruz together with the School Planning Team (SPT) considered a problem on
enrolment as reflected in the Planning Worksheet below. Examine the details to
answer the question.
How do you assess the identified Priority Improvement Area
(PIA)?
A. The PIA is correctly structured; intervention can easily be
crafted.
B. The PIA is brief, clear, and complete; it follows the logic.
C. The PIA is wrong; it could have been negatively stated.
D. The PIA is wrongly stated; it appears to be an activity.
Here is the result of the monitoring of Project Reading Enhancement in Addressing
Deficiency (READ) of XYZ Elementary School for CY 2021.

Name of Project objectives Date of Issues/Problems/ Recommendations/ Signature of SPT

Project and targets monitoring Challenges Action Points and Project
Team Leader
Project Reduced the Nov. 20, 2021 All activities stipulated in  
READ number of non- the Project Design and
readers from 27 to Budget Matrix were not
21 in CY 2021. implemented due to travel
restrictions and no F2F
classes resulting to non-
achievement of the
objective.
Being the school principal, which of the following will you most
likely recommend?
A. Call the attention of the Project Team, discuss to them the
findings, and ask for their reactions.
B. Call for a Faculty meeting and change the composition of
the Project Team with the support of the School Planning
Team.
C. Revise the Project Design to include activities which can
be done remotely.
D. Discuss with the Project Team the activities which can be
done remotely and revise the Project Design.