Time Management

Niema SAOUDI
Zineb MARRKAOUI
Rim GUENGAF
Nour El Imane NAJI
 Introduction
Time management is a skill that allows us to organize our activities in harmony with our goals and priorities. This is an
essential know-how to ensure a better use of one's time. Like any skill, time management is a know-how and a set of
skills that are acquired and developed. There is no single solution, but various and multiple tools and techniques to put in
place and enrich as you go along to advance your practice to a higher stage in different areas: Studies, personal life,
professional life, social life…
Plan
I. Defenition
a) What is time ?Time managment ?
b) Why do you need to manage your time ?
c) Laws of time management
III. Time consuming analysis
a) Identification of external and personal time eaters
b) Implementation of solutions adopted to manage time consuming

IV. Improving time management

a. The matrix of Eisenhower
b. Tools and techniques

V. Conclusion
 Definition
What is time ?, Time management ?
Time :
Time is a rare and precious resource of which everyone has an equal amount.
Time is determined by the order of events

Time management :
Time management is a skill that allows us to organize our activities in harmony with our
goals and priorities. This is an essential know-how to ensure a better use of one's time.
notion definition exemple

Moments This is the temporal location or Dunning date

situations of events in relation Appointment date
ou to conventional scal .
instants

Duration Its the time spent or the volume

of time between the beginning
Duration of typing a letter ,
Duration of a meeting ,
Or and the end of the realization of Delivery time
delay a task or work . terme of a loan

Ordre Constraintes in the sequence Chronology of writing a letter

of opreations that determine :
ou the prior relations • note taking ,
priorities • letter strike ,
•proofreading , signature,
. • mail.
 Why you need to manage
your time ?
▪ Time is precious
▪ Time is irreversible
▪ Lost time is never made up
▪ To effectively manage stress
▪ To avoid pressure
▪ For good decision making
▪ For better performance
▪ To avoid personal problems
▪ To be in a position of strength
▪ To achieve its objectives
▪ To adapt to changes and unforeseen events
Laws of time management
how to organize in order
to make the most of each
working hour?
Parkinson’s Law
 set deadlines

« Parkinson’s Law is a fundamental law for work

organisation .
The principle of this law is the following: “Work expands so as
to fill the time available for its completion.” In a nutshell, the
more time we have to complete a task, the more time this task
will take.
Murphy’s Law
 Anything that can go wrong, will go wrong”

« this law makes you always think of the worst, pushes you to
anticipate potential problems and to relflect on solutions to limit
them, or indeed eliminate them.
Pareto’s law
 you should take another look at your prioritie

« Also known under the name the 20-80 law, the Pareto
principle says that 80% of the effects are the product of 20% of
the causes.  Invented at the start of the 20th century by
Wilfredo Pareto, an Italian economist, this principle is verified
in a number of domains, and particularly project management.
Laborit’s Law
 do the hardest first

« start your workday with the most difficult/hard task, then

offer yourself a reward as soon as it is finished. Plan your days
in advance depending on the difficulty of your activities.
Illich’s Law
 give yourself breaks

« learn to take breaks. At noon, take a real lunch break. Go

and eat outside on your own or with colleagues or leave to take
a walk, but avoid eating a sandwich in front of your screen.
Your brain needs breaks to be productive.
 Carlson’s Law
 reduce interruptions as much as possible

«reduce interruptions as much as possible. Only consult your

emails twice a day, avoid multitasking, start a task and finish it
before passing onto the next one, and isolate yourself to work as
soon as possible..
Time-consuming analysis
a)Identification of external and
personal time consuming:

Time-consuming from the Greek "chronos",

"time", and "phagos", "to eat", literally
meaning "to eat time"
Concretely, these are activities, people or
behaviors that are time-consuming.
• There are two original types for a time-
consuming task:
• Internal origin
• External origin
• Let us mention a few of them :

• Sensory parasites: mass of files in the visual field,

noise related to the configuration of the premises,
inappropriate temperature
• Lack of method: Processing tasks in their order of
arrival or for the recipient who shouts the loudest, no
planning, change of schedule for minor reasons,
• social networks: misuse or using for long periods
• lack of mastery of new technologies: difficulty in
tackling, the contributions of new technologies, new
organizations.
2) Implementation of solutions
adopted to manage time consuming :

• "Time is the rarest capital, and if you don't know how

to manage it, then you can't manage anything else".
(Peter Drucker)
 The time management process will run smoothly if the following rules are respected :

a/ Determination of objectives -motivations •Setting deadlines

•concentration of efforts to achieve the set
goal

b/ planification •Preparation of the work

•Optimal use of available time
•Reduced execution time

c/ Decision-making •Selection of key issues

•Ranking tasks according to their
importance

d/ Organization over time •More productive action

•Focus on core tasks

e/ Control of the work flow •Verification of results

•planned/realized comparison
Determination of objectives
 business planning

Planning is the organization of the workflow for defined periods in

the future. Planning aims to ensure the best use of time
How to improve time
management
 the approach of the notion of

spots by the eisenhower matrix

Book
Setting Priorities: Eisenhower
Matrix
• The Eisenhower Matrix, also referred to as Urgent-Important
Matrix, helps you decide on and prioritize tasks by urgency and
importance, sorting out less urgent and important tasks which
you should either delegate or not do at all.
Emergencies : An event or a task requiring a rapid reaction,
it must generally be dealt with as quickly as possible
The important : The tasks that have an impact on our purpose
and our objectives in life

Objective : p 25

It is to carry out the greatest number of important tasks

and a the same time managing parts of the emergency
tasks.
THE BENEFITS OF THIS PRIORITY

Benefits of prioritizing By ranking tasks according to

their priority :

 work only on important and necessary tasks, deal with

things according to their degree of urgency,
 focus exclusively on one task each time,
 to achieve the objectives in the best conduction,
 avoid leaving tasks incomplete.
 PLANNING : DECEMBRE 2022

PLANNING : defines the future situation according to the results to

be obtained, with the available resources, the materials and the
personnel one .

Planning principles:
Expected working time (minimum and maximum)
• the cost
• the maximum date of realization
• Mobilized skills (in the case of teamwork)
• the mission leader.
 The SMART method :
In English the five letters of the word “SMART” stan
THE SMART METHOD for : «Specific, Measurable, Achievable, Realistic,
and Timely». This method consists of setting
objectives before taking action. And if your goals are
compatible with these five indicators, then they shoul
be achievable and their results are performing well..

The advantages of the SMART method:

Setting SMART goals will allow you better time
management.
And it also allows you to update the strengths and
weaknesses.
THE MEANS OF TIME MANAGEMENT
Classic :
The notbooks :
For day-to-day activities, the essential paper diary
serves as a memory aid and for organizing work.
It is the most common planning tool.
Modern :
Notion :
It’s a note taking, database, calendar and reminder app. This
software can be used for individual use or in collaboration with
other people to manage time, tasks, schedules of an operation.
Conclusion
Time management must allow
everyone to be organized and
have a balanced life for this it
is necessary to identify, evolve,
prioritize and organize their
activities, it is a state of mind
and a matter of technique.
.